Pursuant to due call and notice thereof, Mayor Richard Bauer called the Zumbrota City Council to order at PRESENT:Mayor Bauer, Councilmembers David Benson, Betty Jo Grothe, Sue Lewison, Deb Wilkinson. Others present: City Administrator Ron Johnson, City Accountant Mary Rohe, Community Development Director Tricia Hinckley, Public Works Director Rick Lohmann, Reporter Sandy Hadler, Bill Angerman (WHKS), Jim Wedge, Steve LaDue, Dave Dahlen, John Adam, Glen Ojanen, Matt Anderson, Shari Kothenbeutel, Pete Hinrichs, Paul Qualy, Phil Walsh.
AMENDMENTS/ADOPTION OF AGENDA
It was requested to add the following items to the agenda:item 7f- Call for tree removal proposals; item 7g- Marie Marvin parking request; and item 7h- Custom Iron request to purchase property.
Motion Wilkinson, second Grothe to adopt the agenda as amended.Carried 5‑0‑0.
Motion Lewison, second Benson to approve the August 16, 2001 regular meeting minutes.Carried 5‑0‑0.
Motion Lewison, second Wilkinsonto approve the accounts payable of $41,310.30. Carried 5‑0‑0.
1.There was nothing to report under this agenda item.
1.Bill Angerman, WHKS, was present to review the bid results from today's bid letting for the WWTF Rehabilitation Project.ABE Construction submitted the low bid of $1,149,500.Other bids received ranged from $1,156,700 to $1,280,000.Mr. Angerman recommended approval of the low bid, and authorization of execution of a contract with ABE Construction, pending receipt of favorable references related to said firm's work experience.
Motion Wilkinson, second Grothe to accept the low bid of ABE Construction for $1,149,500 for the WWTF Rehabilitation Project pending receipt of favorable references related to said firm's work experience.Carried 5-0-0.
Resolution 2001-11, a resolution establishing procedures relating to compliance with reimbursement bond regulations under the Internal Revenue Code related to the cost of the Wastewater Treatment Facility Rehabilitation Project was introduced for consideration.
Motion Wilkinson, second Grothe to adopt Resolution 2001-11, a resolution establishing procedures relating to compliance with reimbursement bond regulations under the Internal Revenue Code related to the cost of the Wastewater Treatment Facility Rehabilitation Project.Carried 5-0-0.
2.A few Zumbrota Golf Course Association representatives were present to inform Council that it appears that the Association is interested in pursuing the proposed expansion project, and that they would like Council to proceed with a public hearing for the annexation request, if one is to be conducted.Although they are looking at private funding sources to complete the approximate $800,000 to $1,000,000 project, the Association has not a potential request for municipal involvement.
Motion Grothe, second Bauer to set a public hearing for 6:30 p.m., October 4, 2001 at city hall to consider the request for annexation by Joel Bigelow & Sons, Enterprises Inc., Bigelow-Lennon Construction and Zumbrota Golf Course Association.Carried 4-1-0 (Benson opposed).
3.There was nothing to report on sidewalks.
4.Council was given several examples of SAC and WAC and other related charges from other cities.Staff was directed to review the examples and prepare potential recommendation(s) for a policy/ordinance in Zumbrota.
5.Two quotes were received for a one-ton, diesel, 4x4 chassis with dual rear wheels, 2 yard dump box, lift hoist and snowplow.Zumbrota Ford w/ Crysteel Truck & Isenberg Repair submitted the low quote of $35,711.15 (excluding sales tax and registration).This will replace the 1984 Chevrolet pickup, which will be advertised for sale.
Motion Wilkinson, second Lewison to accept the low quote of Zumbrota Ford (w/ Crysteel Truck & Isenberg Repair) for the purchase of a one-ton, diesel, 4x4 chassis with dual rear wheels, 2 yard dump box, lift hoist and snowplow for $35,711.15 (excluding sales tax and registration).Carried 5-0-0.
Motion Wilkinson, second Benson to advertise the 1984 Chevrolet pickup for sale.Carried 5-0-0.
1.Administrator Johnson reported that Duane Tupper, owner of the first house on the east side of Main Street north of the Zumbro River (225 N Main), is interested in selling to the city.The house was not eligible for the flood "buy-out" program when other flood properties were purchased.Mr. Tupper would like to sell the property with the stipulation that he could live there until June 1, 2002.He stated that he had the property professionally appraised about 2 years ago at $82,000.This is the price he would like to obtain.Last week, the Park Board approved a motion to work jointly with City Council to obtain the property.The Strategic Planning Project refers to recreational development east of Highway 58, including this area.
Motion Grothe, second Lewison to direct staff to obtain a copy of an appraisal for the Duane Tupper (225 N Main St) property.Carried 5-0-0.
2. A variance request was submitted by Jerry and Jennifer Gerken, Gerken Feed & Grain, for parcel 72.100.1450 (175 Main Street) to allow for the construction of a new grain storage bin in the northeast corner of the lot.They would like to place the bin 5’ from the side yard (1st Street) and 11’ from the rear yard property line (East Avenue). Their request is for a 29’ variance to the minimum rear yard set-back requirement and a 25’ variance to the minimum side yard set-back required for a corner lot as set forth in Section 16, Subd, 5B of the Zumbrota Zoning Ordinance.The Planning Commission recommended approval of said variance request.
Motion Grothe, second Benson to accept the recommendation of the Planning Commission and approve the following variance requests of Jerry and Jennifer Gerken, Gerken Feed & Grain, for parcel 72.100.1450 (175 Main Street) to facilitate the construction of a new grain storage bin in the lot's northeast corner:a 29’ variance to the minimum rear yard set-back requirement and a 25’ variance to the minimum side yard set-back required for a corner lot as set forth in Section 16, Subd, 5B of the Zumbrota Zoning Ordinance.Carried 5-0-0.
3.Consideration of the possibility of utilizing the engineering services of only one engineering firm, Yaggy Colby Associates, in the potential golf course development project was discussed at this time.Pros and cons of same were debated.Staff was directed to review Council's action related to this at the time that it was decided to have a second engineering firm conduct the inspection for Meyerhofer's 4th Subdivision Public Improvements Project, and report back the findings.This will be reviewed again at the next regular meeting.
4.Conway Jacobson submitted a request to have city water and sewer extended to his property located across Highway 52 (parcels 72.740.1130 and 72.740.1131), including receipt of the anticipated costs of same.Administrator Johnson recommended that Council take the request under advisement, and request Yaggy Colby Associates to submit a proposal to review the potential of water and sewer services being extended across Highway 52 in this area.
Motion Lewison, second Grothe to request a proposal from Yaggy Colby Associates to review the potential of water and sewer services being extended across Highway 52 in the area of CSAH 10.Carried 5-0-0.
5.Administrator Johnson requested that the 2002 levy/budget be placed on the agenda of the September 13, 2001 special meeting.
Motion Wilkinson, second Benson to include the 2002 budget/levy on the agenda of the September 13, 2001 special meeting.Carried 5-0-0.
6.Rick Lohmann, Public Works Director, requested approval to call for proposals for the removal of diseased elm and oak trees, and miscellaneous city-owned trees.
Motion Benson, second Grothe to call for proposals for the removal of diseased elm and oak trees, and miscellaneous city-owned trees.Carried 5-0-0.
7.Marie Marvin, owner of crossings at Carnegie (3rd Street East and East Avenue), requested that the parking from the first alley west of the Carnegie building to East Avenue be changed from parallel to diagonal.Staff was directed to discuss same with the owner of the building between the Carnegie building and the alley.
8.Custom Iron submitted a request to acquire the city-owned property adjacent to the former City garage on 1st Street East (current site of materials storage and brush site) to accommodate their expansion into the (former) Johnson Equipment Building.Options for other locations of existing municipal uses will be reviewed, and the item will be placed on the next regular meeting agenda.
-Received a proposal (from the same firm manufacturing the Chamber of Commerce banners) for 2 sets of 14 banners for the 14 decorative street light poles located in the city hall/library area and along the Covered Bridge Park road.The prices for the banners are as follows:14 @ $40 per banner, and 14 @ $46 per banner.He stated that he was still waiting for a price on banner arms.
Motion Lewison, second Grothe to approve the purchase two sets of banners and a set of banner arms for the 14 city-owned decorative street light poles located in the city hall/library area and along the Covered Bridge Park road.Carried 4-0-1 (Benson abstained).
-Community Development Director Tricia Hinckley-
-Reported that the Planning Commission is currently advertising for a vacancy on the Commission.
-Thanked Council for the opportunity to complete the final week of the National Development Council training.
-Public Works Director Rick Lohmann reported that his department will be loading wood chips from 9 a.m. to noon on September 15.
-Mayor Bauer reported that Goodhue County is sponsoring a Goodhue County Cities meeting on Monday, September 14 in Red Wing.
Mayor Bauer adjourned the meeting at 7:30 p.m.
Ronald S. Johnson, City Administrator
City of Zumbrota; 175 West Avenue; Zumbrota, MN 55992