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Zumbrota, MN 

Bridging the Past and the Future

June 5, 2003 Council Minutes

                         CITY OF ZUMBROTA CITY COUNCIL MINUTES

REGULAR MEETING           JUNE 5, 2003   6:00 P.M.           TOWN HALL

 

Pursuant to due call and notice thereof, Mayor Rich Bauer called the Zumbrota City Council to order at 6:00 p.m.  PRESENT:  Mayor Bauer;  Councilmembers David Benson, Doug Borgschatz, Betty Jo Grothe, Deb Wilkinson.  Others present:  City Administrator Ron Johnson, City Accountant Mary Rohe, Community Development Director Tricia Hinckley, City Attorney Matt Rockne, Reporter Sandy Hadler, Bill Nietz and Dick Benzkofer (Osweiler, Scanlon & Nietz, L.L.C), Brit Ryan, Britney Diercks, Amy Frederixon, Brady Lodermeier, Jim Lohmann, Tyler Walters.   

 

The meeting opened with the Pledge of Allegiance.

 

AMENDMENTS/ADOPTION OF AGENDA

 

It was suggested to add item 7h- Goodhue County Hazards Mitigation Plan resolution to the agenda.

            Motion Grothe, second Borgschatz to adopt the agenda as amended.  Carried 5‑0‑0.

          

MINUTES

 

Motion Borgschatz, second Grothe to approve the May 15, 2003 regular meeting minutes.  Carried 5‑0‑0.

 

ACCOUNTS PAYABLE

 

Motion Wilkinson, second Grothe to approve the accounts payable of $18,622.32.  Carried 5‑0‑0.

 

PUBLIC HEARINGS/MEETINGS

 

1.  There was nothing to report under this agenda item.

 

NEW BUSINESS

 

1.   Bill Nietz and Dick Benzkofer, representatives of Osweiler, Scanlon & Nietz, L.L.C., were present to review the 2002 Annual Audit Report.  Mr. Nietz reviewed their procedures for conducting an audit.  Mr. Benzkofer reviewed fund and fund balance information.  They reported that the limited number of office personnel prevents a full segregation of duties, although this is nearly universal for organizations of this size.  They recommended that the analysis in determining the tax lavy for the debt service funds be included in the annual budget documentation.  They complimented Mary Rohe, City Accountant, on the excellent work she does preparing the financial reports for the audit.  They commended the Council for the strong fund accounting and financial reporting system that is in place.   They concluded by recommending that the 2002 financial statements be converted to GASB 34 format.  Ms. Rohe has been investigating the availability and costs of GASB 34 software. 

Motion Wilkinson, second Grothe to accept the 2002 Annual Audit Report.  Carried

5-0-0.

 

UNFINISHED BUSINESS

 

1.  There was nothing to report regarding the St. Paul Road Public Improvements Feasibility Study. 

 

NEW BUSINESS (Continued)

 

2.  Tricia Hinckley, Community Development Director, presented Resolution 2003-13, a Resolution Calling for a Public Hearing on the Proposed Establishment of Tax Increment Financing District #1-14, and the Adoption of a Tax Increment Finance Plan Relating Thereto for the Page Welding Project and the area beyond. 

Motion Wilkinson, second Grothe to adopt Resolution 2003-13, a Resolution Calling for a Public Hearing on the Proposed Establishment of Tax Increment Financing District #1-14, and the Adoption of a Tax Increment Finance Plan Relating Thereto for 6:15 p.m., July 24, 2003 at city hall.  Carried 5-0-0.

 

3.  Administrator Johnson requested approval for Yaggy Colby Associates to draft plans and specifications for the installation of water and sewer mains along CSAH 10 in the area of the Grover Auto project and extending southeast, and the installation of water and sewer mains and a street perpendicular to CSAH 10, adjacent to the proposed Page Welding Project.  It was suggested that funding will come from a variety of sources including developers and property owners through SAC/WAC, TIF revenues, development agreements, deferred assessments, and the city of Zumbrota.  

Motion Grothe, second Borgschatz to authorize Yaggy Colby Associates to draft plans and specifications for the installation of water and sewer mains along CSAH 10 in the area of the Grover Auto project and extending southeast, and the installation of water and sewer mains and a street perpendicular to CSAH 10.  Carried 5-0-0.

 

4.  Police Chief Gary Selness requested approval to purchase a laptop computer to be utilized in the School Resource Program, at a cost of approximately $2,130 plus tax, from Gateway Business. 

Motion Wilkinson, second Benson to approve the purchase of a laptop computer to be utilized in the School Resource Program, at a cost of approximately $2,130 plus tax, from Gateway Business.  Carried 5-0-0.

 

5.  The city's group health insurance premiums are increasing by approximately 19.5% at the

July 1 renewal.  Administrator Johnson stated that, since the renewal is in mid-year, the increase will affect the 2003 budget by 1/2 of the 19.5% increase, or 9.75%.  He stated that the amount budgeted for insurance for 2003 allowed for a 12% increase over the actual 2002 amount. The city’s portion of contribution needs to be determined before the July renewal.

Motion Grothe, second Borgschatz to continue to pay for the full amount of single coverage for the employees’ medical insurance, and pick up the full cost of the approximate 19.5% increase for family coverage at July 1 renewal.  Carried 5-0-0.

 

Councilmember Wilkinson volunteered to work with Administrator Johnson on an employee benefits package review.

 

6.  The plans and specifications are nearly complete for the water booster station to be located in the Zumbro Woodlands Subdivision.  A July 10 bid opening has been suggested.

Motion Wilkinson, second Benson to call for bids for the Water Booster Station Project with the bid opening to be held at city hall at 1:00 p.m., July 10, 2003.  Carried 5-0-0.

 

7.  The Covered Bridge Riders requested a one-day 3.2% malt liquor license for the Covered Bridge Music & Arts Festival, June 21, 2003.

Motion Borgschatz, second Grothe to approve a one-day 3.2% malt liquor license for the Covered Bridge Riders for the Covered Bridge Music & Arts Festival, June 21, 2003.  Carried 5-0-0.

 

8.  The Goodhue County Board of Commissioners recently passed a resolution accepting an All Hazards Mitigation Plan grant from the State of MN through FEMA, and are encouraging cities and townships to participate and pass similar resolutions.  Cities and townships are also encouraged to participate through involvement on the policy committee and at public meetings.  They would like a city representative on the policy committee.  A proposed resolution was presented for consideration. 

Motion Grothe, second Benson to adopt Resolution 2003-14, a Resolution of Participation in Goodhue County's Hazards Mitigation Plan Grant Project, and appointing the City Administrator to be the city's representative on the Project's policy committee.  Carried 5-0-0.

 

REPORTS

 

-City Administrator-

-Reported that the cut in Local Government Aid to the City of Zumbrota will be approximately $113,000 in 2003 and in 2004.

 

 -City Accountant Mary Rohe-

-Reported that the city's repeater and tower were recently relocated.  She requested approval to transfer funds and amend the 2003 budget.

Motion Grothe, second Benson to transfer $2,000 from Capital Equipment Restricted Fund to the General Fund, and to add $2,000 to the General Fund "Prior Years Cash" revenue line item and add $2,000 to the General Fund Public Safety "Other Equipment" expense line item.  Carried 5-0-0.

 

-Councilmember Doug Borgschatz-

-Expressed his appreciation to Representative Steve Sviggum for attending the recent healthcare committee meeting.

 

-Mayor Rich Bauer-

-Stated that he was invited to, and attended, a meeting to explore a potential fund-raising campaign for Nursing Home operations.  He informed Council of the community meeting at 7:00 p.m., June 10 at United Redeemer Church being conducted by the Zumbrota Community Foundation.  

 

 

 

-Councilmember Deb Wilkinson-

-Informed Council that the bonding bill that included the Goodhue Pioneer Trail was approved.  She stated that the Trail Committee would be meeting soon to discuss the use of the funding for the project.

 

Mayor Bauer adjourned the meeting at 6:56 p.m.

 

 

                                                                                    ______________________________

                                                                                    Ronald S. Johnson, City Administrator

 

City of Zumbrota; 175 West Avenue; Zumbrota, MN 55992