CITY OF ZUMBROTA CITY COUNCIL MINUTES
REGULAR MEETING September 21 , 2006 6:00 P.M. TOWN HALL
Pursuant to due call and notice thereof, Mayor Rich Bauer called the Zumbrota City Council to order at 6:00 p.m. PRESENT: Mayor Bauer, Councilmembers Willard Eberhart, Doug Borgschatz, Michael Feil, Betty Jo Grothe. Others present: City Administrator Neil Jensen, City Accountant Kim Simonson, Public Works Director Rick Lohmann, Police Chief Gary Selness, City Attorney Matt Rockne, City Engineer Bill Angerman, News Reporter Sandy Hadler, Jim Wedge, Geno Wente, Karen DeSharme, Jim Perra, Johnnie Harris.
The meeting opened with the Pledge of Allegiance.
AMENDMENTS/ADOPTION OF AGENDA
Motion Grothe, second Feil, to adopt the agenda as amended. Carried 5-0-0.
Motion Borgschatz, second Grothe, to approve the regular meeting minutes of 9/7/06. Carried 5-0-0
Councilmember Borgschatz questioned check # 34762 Lee Scheller Tapping. Public Works Director Rick Lohmann reported the bill was reduced because the tapping done by the company did not work and therefore the city should not be responsible for that portion of the bill. The payment is for the service that was successfully completed.
Motion Borgschatz, second Grothe to approve the accounts payable of $47,342.03. Carried 5‑0‑0
County Commissioner Jim Byrant was present to speak to the council about Goodhue County business. Commissioner Byrant reported that the county hired a new Finance Director, IT Director and is in the process of finalizing a new County Administrator. Commissioner Byrant also touched on the Highway 52 corridor near Cannon Falls and expressed an invitation to attend a meeting with U.S. Senator Kline in Washington D.C..
7-A Police department:
Mayor Bauer on behalf of the police officer hiring committee reported to the council the findings of the background investigations of police officer candidate Ted Kranenberg Jr.. There were findings in the background investigations that the hiring committee were concerned about in regards to Mr. Kranenberg’s history. Therefore, Mayor Bauer recommended the council withdraw the cities employment offer.
Motion Grothe, second Eberhart to withdraw the City of Zumbrota’s offer to Ted Kranenberg as a potential police officer based on the final review and consideration of the reports received in the background investigations.
Mayor Bauer reported the hiring committee has made a recommendation to the council to consider the police officer position to Robert Jarrett based on the successful completion and approval of the medical and psychological examinations.
Motion Borgschatz, second Grothe to offer the police officer position to Robert Jarrett upon the successful completion and approval of the medical and psychological examinations based on the cities policies. Carried 5-0-0
8-A Waste Management Single Sort Discussion:
Geno Wente from Waste Management was before the council to discuss the new program of “Single Sort” recycling. Wente stated single sort is a program that the residents no longer have to sort their recycle and will have a larger single bin for their recyclables. Recycle pickup would be every two weeks and general garbage every week. Wente also stated that there would be a cost savings for the residents for this new program if implemented by reducing their garbage. Mr. Wente also stated that if the City of Zumbrota approved the “Single Sort “ program that Waste Management would keep their rates for the 2007 year.
8-B Resolution 2006-17 Authorizing SEMCHRA to Combine Small Amounts of Funds as Program Income:
Karen DeSharme from SEMMCHRA was here to address the council on the Small Cities Development Program. SEMMCHRA has accumulated program income in community accounts over the years administrating the SCDP. SEMMCHRA would like to combine the income into one large account to serve the county. The income would still be tracked by city and replaced when used throughout the county. SEMMCHRA requests that the council authorize the program income to be combined into one large account for the use of rehabilitation of owner occupied and commercial units.
Motion Grothe, second Feil to approve Resolution 2006-17 Authorizing the Southeastern Minnesota Multi-County Housing and Redevelopment Authority to combine small amounts of funds. Carried 5-0-0
8-C Resolution 2006-18 Declaring the City of Zumbrota as a Participant and Partner for the Joint SCDP Comprehensive Rehabilitation Project:
SEMMCHRA is requesting the City of Zumbrota to participate in the 2007 Small Cities Development Program with area cities in Goodhue County and all of rural Goodhue County. This program was applied for last year with Zumbrota being the only participant.
Motion Borgschatz, second Eberhart to approve Resolution 2006-18 Declaring the City of Zumbrota as a Willing Participant and Partner for the Proposed Goodhue County and/or City Joint SCDP Comprehensive Rehabilitation Projects contained in the Business and Community Development Application. Carried 5-0-0
8-D Petition to Vacate 10th Street East:
The City of Zumbrota received a petition from Vera Scherer and Paul Kitzman abutting property owners to vacate 10th Street East from the existing constructed street to Ninth Street East. This portion of 10th Street East is not constructed although there is a platted Right of Way and 3 vacant lots available for development. City Administrator Neil Jensen stated that removing access to platted lots would create unbuildable lots within the city and is contrary to our Subdivision Ordinance. Mayor Bauer asked the council if they wished to pursue the petition or deny the request based on the cities subdivision ordinance.
Motion Grothe, second Borgschatz to deny the petition to vacate 10th street from the existing improved street to ninth street and to refund the $150.00 application fee. Carried 4-0-1 (Eberhart)
8-E Resolution 2006-19 Supporting the Application of a Multi-City/County Bioscience Zone Application and Agreeing to Provide Business Subsidies Consistent with the Program:
Community Development Director Dan King and EDA Member Doug Fingerson attended a meeting on the Bioscience Zones an economic development tool similar to JOBZ. Dakota and Goodhue County are joining forces to prepare an Bio-Zone application to submit to DEED. The tax benefits for a Bio-Zone include state and local sales and use tax exemptions, corporate franchise tax exemptions, minimum fee imposed on corporations, refundable jobs credit and refundable research and development credits. The Zumbrota EDA approved a similar resolution in support of the Bio-Zone application. The Bio-Zone Application is due on October 16th, 2006.
Motion Eberhart, second Grothe to approve Resolution 2006-19 Supporting the Application of a Multi-City/County Bioscience Zone Application and Agreeing to Provide Business Subsidies Consistent with the Program. Carried 5-0-0
8-F GIS Mapping Update Agreement:
City Engineer WHKS provided a proposal for updating the GIS system. The service includes combine and update the existing maps, coordinate GIS updates with Goodhue County, 8 hours of training and color maps of all new GIS updates. The system update will be completed in 2006/2007 for a total not to exceed amount of $7,300.00.
Motion Feil, second Eberhart to approve the GIS Map update agreement with WHKS billed hourly for a not to exceed amount of $7,300.00. Carried 5-0-0.
8-G. West Avenue Railing Approval:
During the 2005 Reconstruction Project a retaining wall was installed by the Mr. Rotor Building. The retaining wall is a safety concern for the city and will need to be fitted with a railing to prevent accidents. Public Works Director Rick Lohmann received quotes for the railing as follows;
Page Welding $1,147.68 Two Rail Aluminum Railing
Hover Fence Co. $1,781.97 Picket type fence
Motion Borgschatz, second Grothe to approve the quotes of Page Welding for $1,147.68 and Hover Fence Co. $1,781.97 for railings on the retaining wall and pedestrian ramp for the Mr. Rotor Building. Carried 5-0-0.
8-H. Manhole Sealing Project.
Public Works Director Rick Lohmann received two quotes for manhole repair. Repair consists of a ¾ inch thick fiber reinforced cement on the interior of the manhole. This is in addition to sealing any infiltration leaks in the manhole. The project would consist of approximately 10 manholes this year. Public Works Director Rick Lohmann stated that he would like to continue the program again next year if possible. The quotes for the manhole sealing were as follows;
Midwest Trenchless Tech. $23,397.00
Motion Grothe, second Borgschatz to approve the quote for Infratech in the amount of $21,000.00 to seal approximately 10 manholes on Main Street. Carried 5-0-0
8-I 2005 Wear Course Paving
Discussion was held on the wear course application on the 2005 Reconstruction Project. Yaggy/Colby & Associates Engineers for the project submitted a letter recommending that the wear course be applied in 2006 because of concerns created by no wear course. It was discussed that the specifications for the project did not require the wear course application to be installed after one freeze/thaw cycle. This has been the standard for Zumbrota since the Meyerhofer’s 4th Addition. City Engineer Bill Anderson stated in his letter that he understood the standard for the city. The language for a freeze/thaw cycle was not part of the specifications for this project. The bituminous contractors for the project submitted a quote for an additional $39,292.00 to pave the wear course in 2007. Councilmembers agreed that the project should be given the chance to settle and to find the bad spots for repair before the final layer of bituminous is installed. Staff also has made the recommendation to wait until 2007 to install the wear course for the project. There was a question on who would be responsible for the additional cost for the 2007 wear course application.
Motion Grothe, second Eberhart to wait until 2007 to apply the wear course for the 2005 Reconstruction Project. Carried 5-0-0
8-J. Window Wells Zimmerman Building Request:
Dave Zimmerman is in the process of restoring the building at 308 S. Main Street. Mr. Zimmerman had two requests;
1. To allow the installation of the window wells on 3rd Street and Main Street to allow natural light into the basement. Mr. Zimmerman stated that the window wells would not be a hazard and they would be covered by a grate.
2. That the city pays for the entire cost of the window wells. This request stems from the issue of several years ago relating to the installation of the sidewalks on Main Street. The contractors in the process of installing the side walks broke through a ceiling of a room approximately 6 feet by 10 feet. The city in the absence of Mr. Zimmerman acquired permission from his partner to fill the room with sand and cement. Mr. Zimmerman instead of removing the sand and cement from the room requests the city to pay for the window wells.
Councilmember reviewed the requests and decided to table the requests until further review. Councilmember Feil stated that he would be in favor of the window wells on 3rd street if the parking would modified. Mayor Bauer stated that the city does not have jurisdiction on Main Street because the ROW ends at the curb. It was the general consensus of the council that they would not be participating in the costs of the window wells.
Upon further discussion and review the council tabled the item until the next meeting.
8-K Nelson Minor Subdivision:
Upon the request of City Attorney Matt Rockne the minor subdivision was added to the agenda. Dean Nelson requested a minor subdivision of Eddie’s Addition Block 1-Lot 1. The Planning Commission at its regular meeting recommended to the council approval of the minor subdivision of Eddie’s addition if the parcel being split from L-1, B1 be attached to Eddie’s Addition L-2, B-1 (Post Property).
Motion Grothe, second Borgschatz to approve the minor subdivision request of Dean Nelson to split Lot 1, Block 1 Eddie’s Addition and attach that parcel to Lot 2, Block 1 ( Post Property). Carried 5-0-0
City Administrator Neil Jensen:
City Administrator Neil Jensen reported that the SCALE meeting with Goodhue County was cancelled.
Public Works Director:
Public Works Director Rick Lohmann reported on the progress of the 2005 Reconstruction Project and that the crack sealing is underway.
Mayor Bauer reminded the council that he would be absent from the November 2nd meeting.
Mayor Bauer adjourned at 8:10.
Neil Jensen City Administrator