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Zumbrota, MN 

Bridging the Past and the Future

January 8, 2004 Council Minutes

                         CITY OF ZUMBROTA CITY COUNCIL MINUTES

REGULAR MEETING           JANUARY 8, 2004   6:00 P.M.           TOWN HALL

 

Pursuant to due call and notice thereof, Mayor Rich Bauer called the Zumbrota City Council to order at 6:00 p.m.  PRESENT: Mayor Bauer;  Councilmembers David Benson, Doug Borgschatz, Betty Jo Grothe.  ABSENT:  Councilmember Deb Wilkinson.  Others present:  City Administrator Ron Johnson, City Accountant Mary Rohe, Community Development Director Angie Bersaw, Public Works Director Rick Lohmann, City Attorney Matt Rockne, Reporter Sandy Hadler, Jim Wedge.

 

The meeting opened with the Pledge of Allegiance.

 

AMENDMENTS/ADOPTION OF AGENDA

 

            Motion Grothe, second Benson to adopt the agenda.  Carried 4‑0‑0.

          

MINUTES

 

It was noted that under Councilmember Wilkinson's report, it should read "2004 Budget", not "2005 Budget".

Motion Borgschatz, second Grothe to approve the December 18, 2003 regular meeting minutes as corrected.  Carried 4‑0‑0.

 

ACCOUNTS PAYABLE

 

Motion Bauer, second Borgschatz to approve the accounts payable of $123,329.09.  Carried 3‑1‑0 (Benson opposed).

 

PUBLIC COMMENTS

 

1.   There was no public comment.

 

PUBLIC HEARINGS/MEETINGS

 

1.  There was nothing to report under this agenda item.

 

UNFINISHED BUSINESS

 

1.  There was nothing to report on the 5th Street West/Jefferson Drive Storm Water Study.

 

2.  City Attorney Matt Rockne informed Council that Lance and Sharon Isenberg filed a District Court Application for Registration of Land to register title to certain railroad property, a portion of which is on the tax rolls as being owned by the City of Zumbrota.  City Attorney Rockne requested approval to draft an answer to the Land Title Summons objecting to Isenbergs' claim.

Motion Grothe, second Borgschatz to direct City Attorney Rockne to answer the Land Title Summons in Application (of Lance and Sharon Isenberg) for Registration of Land objecting to the Application.  Carried 3-0-1 (Benson abstained). 

There was nothing to report on the St. Paul Road Public Improvements Project, however.

 

3.  There was nothing to report on the agreement with Don and Pat Webster related to the cost of installation of a water line under CSAH 6.

 

4.  One of the brush site attendants suggested that a sticker, similar to a state park sticker, be given to residents for placement in their vehicles for identification at the city brush site.  Administrator Johnson suggested that Council look at implementing a fine or penalty for non-resident usage of the brush site, if possible, and have a sign constructed informing the public of said fine or penalty.  City Attorney Rockne was asked to look into this suggestion. 

 

NEW BUSINESS

 

1.  Resolution 2004-01 was presented for consideration.

Motion Benson, second Grothe to adopt RESOLUTION 2004-01, a resolution designating the Bank of Zumbrota and Edward Jones as official depositories for the city of Zumbrota.  Carried 4-0-0.

 

2.  The city's official publication needs to be designated annually.

Motion Grothe, second Borgschatz to designate the NEWS-RECORD as the city of Zumbrota's official publication.  Carried 4-0-0.

 

3.  Mayor Bauer requested approval of the 2004 board/committee appointment list.

Motion Bauer, second Benson to accept the 2004 board/committee appointments.  Carried 4-0-0.

 

4.  Administrator Johnson presented a list of potential fees for Council review.  This will be discussed at the next regular meeting.

 

5.  At the last meeting, approval was given to 1) execute a Tax Abatement and Business Subsidy Agreement between Grover Auto, the EDA and the City of Zumbrota, and 2) execute the Grover Auto Redevelopment Plan and Agreement.  Since that meeting the EDA and Grover Auto agreed to a lease of the old Grover Auto facilities instead of an immediate purchase.  This agreement does not affect the city's relationship in the agreements, but approval to execute the new agreements is being requested.

Motion Grothe, second Borgschatz to give approval to Mayor Bauer to 1) execute a Tax Abatement and Business Subsidy Agreement between Grover Auto, the EDA and the City of Zumbrota, and 2) execute the Grover Auto Redevelopment Plan and Agreement.  Carried 4-0-0.

 

6.  Three proposals were received for a 2004 police vehicle, with Hinckley Chevrolet, through the State Purchasing Agreement, submitting the lowest proposal of $17,308.35. 

Motion Benson, second Borgschatz to accept the proposal of Hinckley Chevrolet, through the State Purchasing Agreement, for the purchase of a 2004 police vehicle at the cost of $17,308.35.  Carried 4-0-0.

 

7. Public Works Director Lohmann requested approval for Fred Eberhart to attend the annual Collection Systems Seminar.

Motion Benson, second Borgschatz to approve the attendance of Fred Eberhart, and the related expenses, at the Annual Collection Systems Seminar.  Carried 4-0-0.    

      

8.  Joel Bigelow and Bigelow-Lennon Construction requested the following:  1) that the city receive title to the approximate 69 acres of land intended to be donated to the Zumbrota Golf Club from Joel Bigelow and Bigelow-Lennon Construction, a Minnesota general partnership, and 2) immediately convey title to the Zumbrota Golf Club, Inc, a Minnesota nonprofit corporation.  This action would facilitate the receipt of the appropriate tax deduction for said developers.  A resolution was submitted for approval.

Motion Grothe, second Borgschatz to adopt RESOLUTION 2004-02, a Resolution Approving a Donation of Land from Joel Bigelow, et. al. And Conveyance of Land to Zumbrota Golf Club, Inc., A Minnesota Nonprofit Corporation, and authorizing the Mayor and City Administrator to execute the related warranty deed.  Carried 4-0-0.

 

9.  Public Works Director Rick Lohmann received several quotes for rental equipment for 2004.  He requested approval to accept all quotes and authorize the public works department to call for equipment in the most economically efficient manner on a per job basis. 

Motion Benson, second Grothe to accept all quotes to provide rental equipment and authorize the public works department to call for the equipment in the most economically efficient manner on a per job basis.  Carried 4-0-0.

 

10.  Garry Timbeross, Garry's Lawn Service, submitted a proposal to conduct weekly lawn mowing and weed trimming services, with his own staff and equipment, at the following locations:  library lawn, city hall/police station lawn, Covered Bridge Park, and city-owned property on the east side of TH58 across from the Covered Bridge Park.  In addition his proposal is to include the daily cleaning of the Covered Bridge Park restrooms and the opening of the hillside shelter as needed.  He proposes to conduct these services for a weekly fee of $200.  In the event that mowing is not needed he would charge a fee of $40 for that week.  These services would be provided from approximately mid-April to mid-October. 

Motion Grothe, second Benson to enter into a contract with Garry's Lawn Service as follows:  Garry's Lawn Service to conduct weekly lawn mowing and weed trimming services at the library and city hall/police station, Covered Bridge Park, and city-owned property on the east side of TH58 across from the Covered Bridge Park, and to conduct daily cleaning of the Covered Bridge Park restrooms and opening of the hillside shelter as needed- for a weekly fee of $200 (In the event that mowing is not needed the weekly fee would be $40);  Services to be provided from approximately mid-April to mid-October.  Carried 4-0-0.

 

11.  Staff requested that delinquent water and sewer fees of $283.65 on parcel 72.360.0260 be certified to property taxes for 2004.

Motion Borgschatz, second Grothe to certify to property taxes the delinquent water and sewer fees of $283.65 on parcel 72.360.0260.  Carried 4-0-0.

 

12.  It was recently noted that no zoning designations were assigned to the golf course land and the Swenson and Wagner parcels adjacent to the Highlands of Zumbrota subdivision.  City Attorney Rockne stated that Section 4, Subd. 3, of the Zoning Ordinance states that "annexed areas shall be considered to be the most appropriate zoning district as identified by the city's comprehensive plan, and thereby suggests that the golf course land be zoned Agricultural and the Swenson and Wagner parcels be zoned R-2 (One and Two Family Residential). 

Motion Grothe, second Benson to assign the following zoning designations:  golf course land- Agricultural; and the Swenson and Wagner parcels adjacent to Highlands of Zumbrota- R-2 (One and Two Family Residential).  Carried 4-0-0.

 

13.  It was suggested that a special meeting be called to discuss the 2005 Levy/Budget- either as an evening or Saturday morning workshop.  It was suggested that the discussion include the potential implementation of service fees such as hydrant and street light fees.  Councilmember Benson stated that, in his opinion, developers should be responsible for more costs/fees than are currently being charged.  For instance, he felt that water and sewer connect fees should be raised from $750 to $1,000.  Council directed staff to work on establishing said meeting in late February or early March. 

 

REPORTS

 

-City Administrator-

-Stated that Garry Timbeross, earlier hired as an employee to conduct snow removal, has hired staff and no longer conducts this function as an employee, but, rather, as an independent contractor.  Johnson requested approval to change Garry Timbeross' status from an employee to an independent contractor for snow removal purposes.

Motion Borgschatz, second Grothe to change Garry Timbeross' status from an employee to an independent contractor for snow removal purposes.  Carried 4-0-0.

-Stated that there have been no volunteers for the two Park Board vacancies.  If there are no volunteers by their February 2 meeting, the Board will discuss the potential of dissolution. 

-Informed Council that the Park Board is requesting proposals for removal of the Rodgers house and detached garage- proposals due January 30. 

-Informed Council that Goodhue County is sponsoring methamphetamine informational meetings at the Zumbrota Library on February 5 at 2:00 p.m. and 6:30 p.m.

-Informed Council that Xcel Energy is out approximately 4 to 6 months for construction after review of project plans and specifications.  This will affect the potential West Avenue reconstruction project, especially as the possibility of changing out the existing overhead 3-phase line to underground exists, as does the possibility of installation of decorative street lighting.

 

-City Accountant Mary Rohe-

-Requested a transfer of funds.

Motion Grothe, second Benson to transfer $50,000 from the General Fund to the EDA as per the 2004 Budget.  Carried 4-0-0.

-Informed Council that the IRS has raised the maximum mileage reimbursement to $.375/mile.

 

-Community Development Director Angie Bersaw-

-Informed Council that the Job Opportunity Building Zones (JOBZ) application approved by the State of MN included a 13-acre parcel in Zumbrota.  The EDA will likely form a committee to establish criteria and to market said parcel/program.

 

-Public Works Director Rick Lohmann-

-Informed Council that there were additional accessories needed related to the purchase of the 24-hour water pressure recording meter purchase approved at the last meeting.  The amount

 

needed to complete the purchase, including said accessories, is $763, not $525 (plus sales tax and shipping).  He requested approval of the revised amount.

Motion Benson, second Grothe to approve the purchase of a 24-hour water pressure recording meter, to include the necessary accessories, for the revised cost of $763 (plus sales tax and shipping).  Carried 4-0-0.

 

Mayor Bauer adjourned the meeting at 7:22 p.m.

 

 

                                                                                    ______________________________

                                                                                    Ronald S. Johnson, City Administrator

 

City of Zumbrota; 175 West Avenue; Zumbrota, MN 55992