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Zumbrota, MN 

Bridging the Past and the Future

May 20, 2004 Council Minutes

                         CITY OF ZUMBROTA CITY COUNCIL MINUTES

REGULAR MEETING      MAY 20, 2004   6:00 P.M.           TOWN HALL

 

Pursuant to due call and notice thereof, Mayor Rich Bauer called the Zumbrota City Council to order at 6:00 p.m.  PRESENT:  Mayor Bauer;  Council members Doug Borgschatz, Betty Jo Grothe, Deb Wilkinson.  ABSENT:  Council member Dave Benson.  Others present:  City Administrator Ron Johnson, Community Development Director Angie Bersaw, Public Works Director Rick Lohmann, City Attorney Matt Rockne, Reporter Sandy Hadler, Jim Wedge, David Dahlen, Jill Hess-Kollasch, Tony Bigelow, Ward Opitz, Adam Schmidt, Paul Qualy.

 

The meeting opened with the Pledge of Allegiance.

 

AMENDMENTS/ADOPTION OF AGENDA

 

It was suggested to add the following agenda items:  8h- Crosswalk lights; 8i- Pay request # 4 for 2003 Water & Sewer Improvements Project; 8j- Request to close East Avenue on August 19, 2004; 8k- Boiler control replacement project at WWTF. 

            Motion Grothe, second Wilkinson to adopt the agenda as amended.  Carried 4‑0‑0.

          

MINUTES

 

Motion Borgschatz, second Grothe to approve the April 6, 2004 special meeting minutes and the May 6, 2004 regular meeting minutes.  Carried 4-0-0.

 

ACCOUNTS PAYABLE

 

Motion Bauer, second Borgschatz to approve the accounts payable of $36,940.21.  Carried 4‑0‑0.

 

PUBLIC COMMENTS

 

1.  Paul Qualy commented on the availability of building lots to individual builders.

 

PUBLIC HEARINGS/MEETINGS

 

1.  There were no public hearings scheduled.

 

UNFINISHED BUSINESS

 

1.  There was nothing to report on the 5th Street West/Jefferson Drive Storm Water Study.

 

2.  There was nothing to report on the St. Paul Road Public Improvements Project.

 

3.  There was nothing to report on the agreement with Don and Pat Webster related to the cost of installation of a water line under CSAH 6.

 

4.  There was nothing to report on the brush site usage.

 

5.  There was nothing to report on the Doug and Cindy Matthees request.

 

6.  Public Works Director Rick Lohmann stated that he has not yet received a second quote to replace the air handling unit at the Wastewater Treatment Facility.

 

7.  The employee benefits subcommittee, comprised of Council members Benson and Wilkinson, and Administrator Johnson had nothing to report as they have not yet met.

 

8.  There was no discussion related to the Zumbrota Hills Development annexation request as Bill Anderson, Yaggy Colby Associates, was unable to be present, and Council member Benson was absent.

 

NEW BUSINESS

 

1.  Jill Hess-Kollasch, Administrator, Zumbrota Health Services, was present to update Council on the operation of the Nursing Home and Bridges Apartments.  She stated that St. Francis Health Services, Inc. officially took over ownership of the facilities on December 17, 2003.  She said that a local board has been established consisting of 5 individuals from the Zumbrota community.  One more member, representing St. Francis Health Services, will be added at their next monthly meeting.  She said that they are planning to gradually “convert” the Bridges Apartments into assisted-living units.  They will be completing a kitchen remodeling project and an update to the lobby area in the next year.  She noted that Fairview signed a one-year lease to continue operating in the front portion of the former Zumbrota Hospital building.  The balance of the building will remain vacant for the time being.  Council thanked Ms. Hess-Kollasch for the update.

 

2.  Tony Bigelow and Ward Opitz, representing Zumbrota Golf Course Properties, LLC, were present to request approval of the amended plat of Highlands of Zumbrota Phase I and the preliminary plat for Highlands of Zumbrota Phase II and the associated Conditional Use Permit (required for a Planned Unit Development).  The preliminary plat is situated south of Highlands of Zumbrota Phase I and is a plat of the former Garry Ring property.  There are approximately 13.86 acres that will consist of approximately 48 townhomes.  The amended plat of Phase I includes street and utility vacations due to the realignment of Highlands Avenue.  The road was previously shown as an outlet onto County Road 6.  The new alignment of Highlands Avenue connects Phase I and Phase II.  Golf Links Avenue is proposed to be the new outlet onto County Road 6 and will act as an entrance to the residential development, and could act as an entrance for the golf course, if the Zumbrota Golf Club would like.  Therefore, there will only be one new outlet, besides the existing Sugarloaf Parkway, onto County Road 6 in this area.  Mr. Bigelow explained that park land was shown in two locations, Outlot F of Phase I along the eastern side of the development and Lot 1 on the block between Golf View Avenue on the western side.  It was noted that in the development agreement for the Highlands of Zumbrota, the parkland dedication requirements were waived due to the large donation of green space for the development of the golf course.  However, it was also agreed that some park space would likely be necessary when the Ring property was developed.  The Planning Commission recommended Council approval of the amended plat of Highlands of Zumbrota Phase  I and the preliminary plat for Highlands of Zumbrota Phase II and associated Conditional Use Permit (required for PUD) subject to: (1) recommendations of the City Engineer being met, (2) receiving input from the Park Board on the

 

discussion of having two small parks or one larger area park within the development, and

(3) inclusion of the necessary street and utility vacations and relocations. 

Motion Grothe, second Bauer to accept the recommendation of the Planning Commission and approve the the amended plat of Highlands of Zumbrota Phase  I and the preliminary plat for Highlands of Zumbrota Phase II and associated Conditional Use Permit (required for PUD) subject to: (1) recommendations of the City Engineer being met, (2) receiving

input from the Park Board on the discussion of having two small parks or one larger area park within the development, and (3) inclusion of the necessary street and utility vacations and relocations.  Carried 3-1-0 (Borgschatz opposed).  

 

3.  Resolution 2004-12, a resolution approving the Zumbrota Fire Department Relief Association premises permit application to the MN Department of Gaming to sell pulltabs at the Zumbrota Golf Club was presented for consideration.

Motion Grothe, second Borgschatz to adopt RESOLUTION 2004-12, a resolution approving the Zumbrota Fire Department Relief Association premises permit application to the MN Department of Gaming to sell pulltabs at the Zumbrota Golf Club.  Carried

4-0-0.

   

4.  Marie Marvin, Crossings at Carnegie, requested permission to close East Avenue between 3rd and 4th Street, and to utilize the city parking lot between the State Theatre and Crossings at Carnegie to conduct a street dance from 7-9:30 p.m. on August 19.  A portion of the proceedswill be donated to the Zumbrota Area Historical Society.  Sponsors include many of the businesses on this block.

Motion Wilkinson, second Grothe to approve the request of Marie Marvin, Crossings at Carnegie, to close East Avenue between 3rd and 4th Street, and to utilize the city parking lot between the State Theatre and Crossings at Carnegie, to conduct a street dance from 7-9:30 p.m. on August 19.  Carried 4-0-0.

 

5.  Administrator Johnson informed Council that he received calls from 3 downtown business owners asking that the Council request that the Great River Energy Bike Race be re-routed within Zumbrota.  They were concerned that Main Street would be closed for parking between noon and 4:00 on that Saturday.  David Dahlen, Zumbrota resident, was present to inform Council that he was the chair of a group of volunteers that will help with the parking downtown.  They will help people to find parking and will help people carry packages from the stores to their vehicles on the side streets during the time parking is not allowed on Main Street.  Council member Wilkinson stated that she has arranged a meeting with a downtown business owner, race representative and city staff (including Council member Wilkinson) to discuss the opportunities the race will provide to promote Zumbrota and its businesses.  Mr. Dahlen stated that there is a possibility that the race sponsors would consider Zumbrota as a starting and finishing location as early as 2006.  Adam Schmidt, race representative, stated that they want this to be a long lasting relationship with the City of Zumbrota and its downtown district so they will do what they can to make it work.  He was unsure if a re-route was possible, primarily due to the safety of the racers.  No action was taken to change the route.

 

6.  Parker Quammen, Executive Director, Goodhue County Habitat for Humanity, requested a waiver of water and sewer connection fees and/or building permit related fees for a new home to be constructed at 280 West 3rd St. 

Motion Wilkinson, second Borgschatz to approve the request of Goodhue County Habitat for Humanity for a waiver of water and sewer connection fees and city-related building permit fees for a new home to be constructed at 280 West 3rd St.  Carried 4-0-0.

 

7.  On-sale and off-sale liquor license renewal applications were received.

Motion Borgschatz, second Grothe to approve the following license applications: Marlow and Deborah Larson/Zumbrota Liquor Store- On-Sale & Off-sale, Covered Bridge Supper Club, Inc.- On-sale & Off-sale, and Sunday Liquor; KP's- On-sale wine and Sunday liquor; Stary-Yerka Post/VFW 5727- Club license and Sunday liquor;  Zumbrota Golf Club- On Sale & Sunday Liquor.  Carried 4-0-0.

 

8.  Public Works Director Rick Lohmann requested approval to purchase two new crosswalk lights for the 4th Street/Main Street intersection.  He noted that a construction vehicle damaged the downtown crosswalk light last year, and that there is a pending insurance claim. He recommended, however, to purchase of the new crosswalk lights and offset the cost by the amount of the insurance settlement.  The total cost (excluding installation) is $4,297.28.

Motion Borgschatz, second Wilkinson to purchase two new crosswalk lights for the 4th Street/Main Street intersection at a cost (excluding installation) of $4,297.28.  Carried

4-0-0.

 

9.  Pay Request #4 for $140,942.86 to Heselton Construction, Inc. for the 2003 Water and Sewer Improvements Project was presented for approval.

Motion Wilkinson, second Grothe to approve Pay Request #4 for $140,942.86 to Heselton Construction, Inc. for the 2003 Water and Sewer Improvements Project.  Carried 4-0-0.

 

10.  The police department requested approval to close East Avenue from 6th Street to 7th Street from 5:00-7:00 p.m., on August 3, 2004 in order to conduct National Night Out activities in and around East Park.

Motion Grothe, second Borgschatz to approve the request to close East Avenue from 6th Street to 7th Street from 5:00-7:00 p.m., on August 3, 2004 in order to conduct National Night Out activities in and around East Park.  Carried 4-0-0.

 

11.  Public Works Director Rick Lohmann received two quotes for replacement of the boiler controls at the Wastewater Treatment Facility (WWTF).  NewMech Company submitted the low quote of $16,100.  A new boiler would cost approximately $53,000, but the boiler jacket and fire chamber were inspected and found to be fundamentally sound.

Motion Borgschatz, second Grothe to accept the quote of NewMech Company for the replacement of the boiler controls at the Wastewater Treatment Facility for $16,100 (plus sales tax).  Carried 4-0-0.

 

REPORTS

 

-Public Works Director Rick Lohmann-

-Reported that Community Development Director Angie Bersaw, Administrator Johnson, Bill Anderson, David Drown and he met to discuss various aspects of the storm water study and water and sewer rate study.  One of the recommendations that came out of that meeting was to have the entire sanitary sewer system televised. 

Motion Grothe, second Borgschatz to call for quotes to clean and televise all the sanitary sewer mains.  Carried 4-0-0.

 

-Mayor Rich Bauer-

-Reported that the subcommittee met with Roscoe Township related to the Zumbrota Hills Development request for annexation.  They appeared to have no problems with the annexation request.  They wanted an item included in the joint resolution that stated that Roscoe Township will not be responsible for road improvements in front of Wedgewood Subdivision.  It was agreed to include that in the resolution as neither the city or the township should be responsible for improvements in front of Wedgewood. 

 

-Council member Doug Borgschatz-

-Suggested that Council think about the possibility of utilizing the Old United Church property as a city park once the building is demolished and removed.  He has received a few calls from residents requesting this, as there are 6 day care businesses in the area.

 

-Council member Deb Wilkinson-

-Requested approval for city staff to order new shirts w/ the city logo.

Motion Wilkinson, second Grothe to authorize up to $80 for the Community Development Director to purchase city logo shirts, and authorize up to $25 for each other full-time employee to purchase city logo shirts.  Carried 4-0-0.

 

Mayor Bauer adjourned the meeting at 7:21 p.m.

 

 

                                                                                    ______________________________

                                                                                    Ronald S. Johnson, City Administrator

 

 

City of Zumbrota; 175 West Avenue; Zumbrota, MN 55992