CITY OF ZUMBROTA CITY COUNCIL MINUTES
REGULAR MEETING JULY 18, 2002 6:00 P.M. TOWN HALL
Pursuant to due call and notice thereof, Mayor Rich Bauer called the Zumbrota City Council to order at 6:00 p.m. PRESENT: Mayor Bauer, Councilmembers David Benson, Doug Borgschatz, Betty Jo Grothe, Deb Wilkinson. Others present: City Administrator Ron Johnson, City Accountant Mary Rohe, Community Development Director Tricia Hinckley, Public Works Director Rick Lohmann, City Attorney Matt Rockne, Reporter Sandy Hadler, Jim Wedge, Bob Hawley, Don Lochner, Rolf Ylvisaker, Marie Marvin, Jamie Gjemse.
The meeting was opened with the pledge of allegiance.
AMENDMENTS/ADOPTION OF AGENDA
It was requested to add agenda item 7g- Pay request #1- TH52 Water & Sewer Crossing Project.
Motion Grothe, second Borgschatz to adopt the agenda as amended. Carried 5‑0‑0.
Motion Wilkinson, second Benson to approve the July 8, 2002 regular meeting minutes. Carried 3‑0‑2 (Bauer, Grothe abstained).
Motion Borgschatz, second Wilkinson to approve the accounts payable of $165,689.55. Carried 5‑0‑0.
1. There was nothing to report under this agenda item.
1. Councilmember Wilkinson reviewed five points, for clarification, related to the proposed parking lot on the site of the old fire hall that she intended to be included in her earlier motion of approval for the project. They are as follows: 1) increase the amount of green space adjacent to the State Theatre to approximate that of the opposite side; 2) reduce the width of the parking lot entrance from 20 feet to approximately 16 feet; 3) eliminate the curb between the buildings and the green space; 4) move the spaces on the south side of the lot toward the alley to be directly opposite those on the north side of the lot; and 5) add diagonal parking on East Avenue if space is adequate. Bob Hawley, Marie Marvin and Rolf Ylvisaker each stated that, in their opinion, the plan approved by Council on June 6 included 12 parking spaces in the lot. The design subsequently drafted by Ingraham & Associates (for this Concept 4) included 14 parking spaces.
Motion Wilkinson, second Grothe to approve the following related to the proposed parking lot on the site of the old fire hall: 1) increase the amount of green space adjacent to the State Theatre to approximate that of the opposite side; 2) reduce the width of the parking lot entrance from 20 feet to approximately 16 feet; 3) eliminate the curb between the buildings and the green space; 4) move the spaces on the south side of the lot toward the alley to be directly opposite those on the north side of the lot; and 5) include at least 12 parking spaces within the lot and 6) add diagonal parking on East Avenue if space is adequate. Motion carried 3-1-1 (Benson opposed, Bauer abstained).
2. Ordinance 2002-01, an ordinance related to sidewalks, was presented for consideration. If approved, it is necessary to publish the entire ordinance or publish a summary of the ordinance. However, if it is decided to publish only a summary, the summary publication must be presented for approval.
Motion Grothe, second Benson to adopt Ordinance 2002-01, an ordinance relating to the establishment; maintenance and repair of sidewalks in the City of Zumbrota; the establishment of trunk sidewalks; establishment of specifications for the construction, replacement or repair of sidewalks; establishment of responsibility for the maintenance and replacement of sidewalks; otherwise providing for the penalties for violation of this ordinance and replacing City Code Section 302.06 as it relates to sidewalks, Section 303.05 Subdivision 1, and any other inconsistent City Code or ordinances. Carried 5-0-0.
Motion Wilkinson, second Borgschatz to direct the City Attorney to draft a summary publication for Ordinance 2002-01 for Council consideration. Carried 5-0-0.
3. There was nothing to report on the Zumbro Woodlands Subdivision development agreement.
4. It was suggested to direct the city engineer to draft plans and specifications for the water booster station needed to serve the Zumbro Woodlands Subdivision, a large portion of the Trelstad Addition and other areas.
Motion Grothe, second Borgschatz to direct Yaggy Colby Associates to draft plans and specifications for the water booster station needed to serve the Zumbro Woodlands Subdivision, a large portion of the Trelstad Addition and other areas at or above 1090 feet in elevation. Carried 5-0-0.
1. Bigelow & Sons Enterprises requested that the City of Zumbrota apply for wetland credits for the two entrances into the Zumbro Woodlands Subdivision. Typically the city would not apply for these credits, but, in order for the developer to comply with the addition of the second access into the subdivision (as required by Council), the amount of wetlands impacted in Phase 1 was increased significantly (although the total square footage is still a relatively small area). The charge to the city would be $790. However, the development agreement could include this amount to be reimbursed plus a $150 administrative fee.
Motion Grothe, second Borgschatz to apply for wetland credits for the two entrances into the Zumbro Woodlands Subdivision, and include in the Zumbro Woodlands Subdivision Development Agreement, a reimbursement of the $790 application fee plus a $150 administrative fee. Carried 4-0-1 (Benson abstained).
2. Administrator Johnson discussed options to serve the Zumbro Woodlands Subdivision with water and sewer. One option would be to construct a new water main from the Main Street/Jefferson Drive intersection (hydrant on Zumbrota Ford corner) along Jefferson Drive. This would be quite costly with little value to most of the abutting property. Another option, reviewed by the city engineer (Bill Anderson), Public Works Director Rick Lohmann and Johnson, would be to extend water from the edge of dedicated 17th Street, through the city's small park, under TH58 and to the hydrant at the Main Street/Jefferson Drive intersection. Bigelow & Sons own the abutting properties on both sides of dedicated 17th Street East and will include this portion of improvements in their project. The city would be responsible for oversizing costs, however. It was noted that there could be a request for the vacation of 17th Street but there is no request at this time. Johnson recommended that plans and specifications be drafted for the necessary water and sewer improvements from the Main Street/Jefferson Drive intersection to dedicated 17th Street East.
Motion Wilkinson, second Benson to direct Yaggy Colby Associates to draft plans and specifications for water and sewer improvements from the Main Street/Jefferson Drive intersection to dedicated 17th Street East. Carried 5-0-0.
3. The Chamber of Commerce submitted a request for financial assistance to continue with the downtown flower basket project. The Chamber estimated annual expenses of approximately $6,500. This request can be taken into consideration when reviewing the 2003 budget. No action was taken.
UNFINISHED BUSINESS (Continued)
5. There was nothing to report related to the Custom Iron request to acquire the city‑owned property adjacent to the former City garage on 1st Street East (current site of materials storage and brush site) to accommodate their expansion into the Johnson Equipment Building.
6. Council was informed that the Goodhue County Assessor's Office has the Sonia Gunhus property valued at $3,900 (It was at $3,000 for several years). The Assessor's Office has it shown as a 44 foot parcel and, therefore, non-buildable. It was questioned whether or not the lot was "buildable" prior to the ordinance change. A substantial amount of fill would have been necessary, potentially creating stormwater problems for the adjacent property(ies). No action was taken. The item will be removed from future agendas.
NEW BUSINESS (Continued)
4. Pay Request #1 for the TH52 Water & Sewer Crossing Project for $47,513.96 to KTM Contracting was submitted by Yaggy Colby Associates.
Motion Grothe, second Borgschatz to approve Pay Request #1 for the TH52 Water & Sewer Crossing Project for $47,513.96 to KTM Contracting. Carried 5-0-0.
5. Administrator Johnson distributed the 2nd Quarter Strategic Plan Report Update. This will be discussed at the next regular meeting.
6. At an earlier meeting, staff was directed to pursue the possibility of relocating the 18th Street frontage road to the north. Staff requested Yaggy Colby to submit a proposal to complete a study for this potential project. A proposal to complete a topographic survey of the area, provide sketches of up to three alternate frontage road alignments, and attend two meetings with the city and developers, for a not-to-exceed fee of $3,000 was submitted by Yaggy Colby Associates.
Motion Wilkinson, second Grothe to accept the proposal of Yaggy Colby Associates to complete a topographic survey of the 18th Street East frontage road area, provide sketches of up to three alternate frontage road alignments, and attend two meetings with the city and developers, for a not-to-exceed fee of $3,000. Carried 5-0-0.
7. City Accountant Mary Rohe requested approval to attend the MN Government Finance Officers Association Annual Conference, September 18-20.
Motion Benson, second Borgschatz to approve Mary Rohe's attendance at the MN Government Finance Officers Association Annual Conference, September 18-20, and the related expenses. Carried 5-0-0.
-Requested approval of a proposal to conduct asbestos testing in the former Duane Tupper property.
Motion Wilkinson, second Benson to approve the proposal of Danewicke-Poole Environmental to conduct asbestos testing at the former Duane Tupper property for a fee of $625. Carried 5-0-0.
-City Accountant Mary Rohe-
-Requested approval to transfer funds.
Motion Grothe, second Benson to transfer $13,000 from the Sewer Operations Fund to the Sewer Revenue Bond Fund. Carried 5-0-0.
-Community Development Director Tricia Hinckley-
-Updated Council on the TH52 Sub-Area Study.
-Informed Council that the first two homes in the Trelstad Addition are being constructed.
-Public Works Director Rick Lohmann-
-Presented examples of potential street identification signs for Main Street that included a logo of the Covered Bridge. It was suggested that the signs might get too large with street names and the logo, and that this bridge design might clash with the design on the downtown banners. Mr. Lohmann requested approval up to $3,000 to complete a street identification sign replacement project from 1st Street East to TH52.
Motion Benson, second Borgschatz to approve up to $3,000 to complete a street identification sign replacement project on Main Street from 1st Street East to TH52. Carried 5-0-0.
-Mayor Rich Bauer-
-Thanked staff for their work during the June 21 flood.
-Presented his concerns of a variance request submitted by Fred & Phyllis Groth to the Goodhue County Board of Adjustment to allow a lot less than the required 35 acres in an A-3 zoning district. A public hearing is being conducted on July 22 by the Board of Adjustment. The application states the reason for the request is related to a mortgage on the property. He suggests that a better solution (than granting a variance) would be to change the zoning ordinance to require a section density of one dwelling per 35 acres instead of requiring the minimum lot size. Staff was directed to draft a letter supporting this concept, and forward same to the necessary board members and staff at Goodhue County. Mayor Bauer stated that he would attend the public hearing.
Mayor Bauer adjourned the meeting at 7:39 p.m.
Ronald S. Johnson, City Administrator