Pursuant to due call and notice thereof, Mayor Rich Bauer called the Zumbrota City Council to order at PRESENT:Mayor Bauer, Councilmembers David Benson, Doug Borgschatz, Betty Jo Grothe, Deb Wilkinson.Others present:City Administrator Ron Johnson, City Accountant Mary Rohe, Community Development Director Tricia Hinckley, Public Works Director Rick Lohmann, City Attorney Matt Rockne, Reporter Sandy Hadler, David Drown, Larry Ravenberg, Bob Hawley, Jim Wedge, Glen Dankers, Gary Hinsch.
The meeting was opened with the pledge of allegiance.
AMENDMENTS/ADOPTION OF AGENDA
It was suggested to add agenda item 7h- Pizza Man 3.2% on-sale malt liquor license application.
Motion Grothe, second Borgschatz to adopt the agenda as amended.Carried 5‑0‑0.
Motion Borgschatz, second Grothe to approve the August 15, 2002regular meeting minutes.Carried 5‑0‑0.
Motion Benson, second Wilkinson to approve the accounts payable of $83,603.84.Carried 5‑0‑0.
1.There was nothing to report under this agenda item.
1.The Board of Directors for the Zumbrota Golf Club submitted a request to form a partnership between the city of Zumbrota and the Golf Club to see to the development of the residential subdivision and the 9-hole expansion to the golf course.The Club received a proposal to conduct a feasibility study to determine the economic feasibility of the golf course expansion, but find it difficult to afford the approximate $10,000 study.David Drown, the city's public finance advisor, submitted a letter to Council recommending that the Council support the partnership approach to this project.Mr. Drown stated that, although an expanded golf course will be an important asset for the community, the larger issue is that this expansion is necessary for the feasibility of the 200-plus lot residential development to occur.He expanded on the positive effects such a subdivision will have on the community.He recommended that, among other steps, the Council 1) work together (via a committee with the golf club) to evaluate the best means to evaluate and complete the golf course expansion, and 2) hire a golf course consultant to review the current and proposed golf course layout and operations, and to make recommendations regarding management, facilities, pricing, services, etc.
Motion Wilkinson, second Grothe to work together (via a committee with the Zumbrota Golf Club- Mayor Bauer and Councilmember Borgschatz representing Council (Councilmember Wilkinson, alternate)) to evaluate the best means to evaluate and complete the golf course expansion, and 2) hire Effective Golf Course Systems, Inc. (EGCS) to review the current and proposed golf course layout and operations, and to make recommendations regarding such areas as management, facilities, pricing and services.Carried 4-1-0 (Benson opposed).
1.There was nothing to report related to the Custom Iron request to acquire the city‑owned property adjacent to the former City garage on 1st Street East (current site of materials storage and brush site) to accommodate their expansion into the Johnson Equipment Building.
2.Tricia Hinckley, Community Development Director, informed Council that she received comments from the developer today related to the Zumbro Woodlands Subdivision development agreement and would forward a memo to Council related to same.The item will be on the next regular meeting agenda.
3.Councilmembers Benson and Borgschatz informed Council that they met with the Zumbrota Community Foundation to discuss the Foundation's request for financial assistance.The potential of establishing a special taxing district for the hospital was discussed.It was recommended that, in order for this to be a good option, the other area cities and the townships would have to be included in this district.It was also asked if this question could be placed on the ballot this fall.Staff indicated they would need to research this.No action was taken.The item will be on the next regular meeting agenda.
4.Rochester Tractor & Equipment submitted the lowest of four bids for the purchase of a backhoe/tractor at $38,500 (after trade-in).
Motion Benson, second Borgschatz to accept the bid of Rochester Tractor & Equipment for the purchase of a backhoe/tractor at a cost of $38,500 plus sales tax (after the trade-in of a 1986 backhoe).Carried 5-0-0.
NEW BUSINESS (Continued)
2.It is necessary to schedule the Truth-in-Taxation hearing.
Motion Wilkinson, second Benson to set the Truth-in-Taxation hearing for 6:30 p.m., Thursday, December 12, 2002 at city hall, and the Continuation hearing, if needed, on December 19.Carried 5-0-0.
3.A&R Engineering, on behalf of Trelstad's First Addition, submitted a request for payment of the city's portion of the costs of the public improvements (mostly street over-sizing) within the subdivision, as agreed upon in the development agreement.
Motion Grothe, second Wilkinson to approve payment of $17,536.76 to Zumbro Limited Partnership for the city's portion of the costs of the public improvements in Trelstad's First Addition as agreed upon in the development agreement.Carried 5-0-0.
4.Change Order #4 for the WWTF Rehabilitation Project was presented for consideration.The changes included 1) replacement of a torque tube adapter and bearings on the final clarifiers,
2) provision of 177 tons of additional class 2 road surfacing material, 3) reimbursement to the city for sidewalk construction, and 4) reimbursement to the city for site seeding.
Motion Wilkinson, second Benson to approve Change Order #4 for the WWTF Rehabilitation Project for $7,545.Carried 5-0-0.
5.The City Council received a copy of a letter from Cannon Falls Mayor Weibel to the Goodhue County Board of Commissioners related to feedlots within Goodhue County. No action was taken.The item will be on the next regular meeting agenda.
6.Administrator Johnson forwarded a memo to Council showing the salaries of Mayors and Councilmembers in cities over 2,500 in population.The average annual salary for Mayor in this League of MN Cities Salary Survey, was $4,890, and the average salary for Councilmember was $3,554.The salaries in Zumbrota are $1,680 and $1,200 respectively.It was asked whether or not a Councilmember could decline an increase or, perhaps, donate the amount of an increase back to the city or to a charity.No change in salaries for elected officials can take effect until after the next succeeding election.Councilmember Wilkinson introduced a motion to set the Mayor annual salary at $5,000 and the annual salary for Councilmembers at $3,600.The motion died for a lack of second.Staff was asked to research the issue further.The item will be on the next regular meeting agenda.
7. Administrator Johnson presented information related to the proposed 2003 budget and levy.Johnson reminded Council that the amount of levy request cannot increase at time of final adoption, but can decrease.Resolution 2002-20, a resolution approving the proposed levy collectible in 2003 was presented for consideration.
Motion Borgschatz, second Grothe to approve the 2003 proposed budget as presented and adopt Resolution 2002-20, a resolution approving the proposed levy collectible in 2003 as follows:
'94 GO IMP$52,500
'95A GO IMP$10,000
’97A GO IMP$12,500
‘99A GO PIR$4,500
8.Pizza Man submitted an application for an on-sale 3.2% malt liquor license.
Motion Grothe, second Borgschatz to approve the application of Pizza Man for an on-sale malt liquor license.Carried 5-0-0.
-Informed Council that the COPS Universal Hiring Program Grant Application was funded.
-City Accountant Mary Rohe-
-Informed Council that the city is receiving a fair number of bad checks, and questioned whether or not a fee should be charged for returned checks as is done in most retail establishments.
Motion Grothe, second Borgschatz to charge a $25 fee for non-sufficient checks.Carried 5-0-0.
-Community Development Director Tricia Hinckley-
-Presented Council with a proposed Request for Proposal for the 333 Central Avenue property on behalf of the project's task force.
Motion Grothe, second Wilkinson to approve the Request for Proposal format for the 333 Central Avenue property as submitted by the project's task force.Carried 5-0-0.
-Presented Council with proposed amendments to the zoning ordinance that are currently being reviewed by City Attorney Rockne.This item will be on the next regular meeting agenda.
-Stated that he has read the approximate 3 years of minutes of the Goodhue County Board of Adjustment and is concerned about what the Board determines as "hardship".
Mayor Bauer adjourned the meeting at 7:49 p.m.
Ronald S. Johnson, City Administrator
City of Zumbrota; 175 West Avenue; Zumbrota, MN 55992