Pursuant to due call and notice thereof, Mayor Richard Bauer called the Zumbrota City Council to order at PRESENT:Mayor Bauer;Councilmembers David Benson, Betty Jo Grothe, Deb Wilkinson. Others present:City Administrator Ron Johnson, City Accountant Mary Rohe, Community Development Director Tricia Hinckley, Public Works Director Rick Lohmann, City Attorney Matt Rockne, David Drown (David Drown Associates), Jim Wedge, Reporter Sandy Hadler.
The meeting was opened with the pledge of allegiance.
AMENDMENTS/ADOPTION OF AGENDA
It was requested to add agenda items 6f- Mack/Holst detention pond;7g- Chamber of Commerce lighting funding request;7h- City hall landscaping;7i- League of MN Cities Annual Conference;and 7j- Zumbro Woodlands Subdivision preliminary plat.
Motion Grothe, second Wilkinson to adopt the agenda as amended.Carried 4‑0‑0.
Motion Wilkinson, second Grothe to approve the April 4, 2002regular meeting minutes.Carried 4‑0‑0.
Motion Grothe, second Benson to approve the April 8, 2002 special meeting (Board of Review) minutes.Carried 4-0-0.
Motion Benson, second Grothe to approve the accounts payable of $485,263.79.Carried 4‑0‑0.
1.There was nothing to report on the sidewalk policies/sidewalk map.
2.There was nothing to report related to the Custom Iron request to acquire the city‑owned property adjacent to the former City garage on 1st Street East (current site of materials storage and brush site) to accommodate their expansion into the JohnsonEquipmentBuilding.
3.As directed by Council, City Attorney Rockne and Administrator Johnson worked out the details with Charles and Lillian Lemaire, owners of the 333 Central Avenue property, related to the Offer (for the city) to Purchase Real Estate for $73,700.
Motion Grothe, second Benson to authorize the execution of a purchase agreement with Charles and Lillian Lemaire, owners of the 333 Central Avenue property, for the purchase price of $73,700, with a closing date on or before June 15, 2002.Carried 4‑0‑0.
1.David Drown, David Drown Associates, was present to review the bond sale results of the $1.33 million G.O. Sewer Revenue Bonds, Series 2002A.Five bids were received with the Net Interest Rate ranging from 4.4876% to 4.6799%.Mr. Drown stated that he anticipated a rate of 5.2% and was, therefore, very impressed with the bids received.He recommended that Council accept the low bid of Miller Johnson Steichen Kinnard and presented a resolution related thereto.
Motion Wilkinson, second Grothe to adopt Resolution 2002-13, a resolution accepting the bid (from Miller Johnson Steichen Kinnard with a Net Interest Rate of 4.4876%) on the competitive negotiated sale of $1,330,000 General Obligation Sewer Revenue Bonds, Series 2002A, providing for their issuance and pledging for the security thereof.Carried 4-0-0.
UNFINISHED BUSINESS (Continued)
4.Letters of interest to fill the Council vacancy were received from Bill Eberhart and Doug Borgschatz.It was suggested to invite the interested parties to the next regular Council meeting to discuss their interest in the Council position.Reporter Sandy Hadler was asked if she would write up 4 or 5 questions (similar to those asked at election time of Mayor/Council candidates) to be distributed to the candidates before the next meeting.
5.Potential designs of the parking lot on the former fire hall site (East 300 block of Main Street) were reviewed.It was suggested that Council members visit the site with the plan sheets and be prepared to discuss at the next regular meeting.The property owners from that block will be invited to said meeting.
6.Administrator Johnson requested approval to call for proposals to complete the Mack/Holst/Bitter Creek Detention Pond Project.
Motion Wilkinson, second Benson to call for proposals to complete the Mack/Holst/Bitter Creek Detention Pond Project.Carried 4-0-0.
NEW BUSINESS (Continued)
2.Ken Bjornstad, Assistant County Engineer, on behalf of Goodhue County, requested adoption of a resolution supporting the Vision 52 IRC Management Plan.
Motion Grothe, second Benson to adopt Resolution 2002-14, a resolution proclaiming support of the Vision 52 IRC (Interregional Corridor) Management Plan.Carried 4-0-0.
3.Rick Lohmann, Public Works Director, requested approval to purchase a fax/scanner/printer for $399 plus sales tax and shipping.
Motion Wilkinson, second Benson to approve the purchase of a fax/scanner/printer for $399 plus sales tax and shipping for the wastewater treatment facility.Carried 4-0-0.
4.The Zumbrota Golf Club submitted an application for a 3.2% malt liquor license.
Motion Grothe, second Benson to approve the Zumbrota Golf Club application for a 3.2% malt liquor license.Carried 4-0-0.
5.Matt Rockne, on behalf of the Fire Department, informed Council that the department would like to locate the skating rinks on the fire station site.The Fire Department would take care of grading the rink area and flooding the rink.Council was asked if they had any objections to this location.Council reacted favorably to the location if details could be worked out.No action was needed or taken.
6.The first meeting in July needs to be rescheduled, as the first Thursday is on July 4.
Motion Wilkinson, second Grothe to change the date of the first regular Council meeting in July from July 4 to July 8 (6:00 p.m. at city hall).Carried 4-0-0.
7.The Chamber of Commerce requested payment of $1,000 for maintenance of the white building outline lights ($500 each for 2001 and 2002).The annual budget includes a $500 contribution to the Chamber for this purpose, but the funding must be requested annually.It was suggested to contribute the $500 budgeted for 2002.
Motion Grothe, second to approve the contribution of $500 to the Chamber of Commerce for the maintenance of the white building outline lights.Carried 4-0-0.
8.Administrator Johnson requested approval to call for proposals for landscaping materials to the north and east of the city hall/police station.Johnson was encouraged to bring quotes back to a future Council meeting.
9.The League of MN Cities Annual Conference will be in Rochester, June 18-21.
Motion Wilkinson, second Grothe to approve the attendance, and the related expenses, of department heads and City Council members at the League of MN Cities Annual Conference in Rochester, June 18-21.Carried 4-0-0.
10.Community Development Director Tricia Hinckley informed Council that a preliminary plat and Planned Unit Development (PUD) application for the Zumbro Woodlands Subdivision has been received.The Planning Commission has set a public hearing for 5:45 p.m., May 14 to consider same.The preliminary plat and the PUD will likely come before the City Council on May 16.
‑Informed Council that staff is working on obtaining the required easement on the property adjacent to the fire station for the TH52 Water & Sewer Crossing Project.
-City Accountant Mary Rohe-
-Reported that the auditors will begin their on-site work next week.
-Presented the first quarter budget update.
-Requested approval of budgeted transfers.
Motion Grothe, second Benson to approve the following fund transfers:$112,500 from Water Operations to Water Maintenance;$8,650 from Water Maintenance to '94 G.O. Bonds;$13,200 from Water Maintenance to '96 G.O. Bonds;$103,698 from Sewer Operations to Sewer Renewals;$45,100 from Sewer Renewals to '94 G.O. Bonds;$19,300 from Sewer Renewals to '96 G.O. Bonds.Carried 4-0-0.
-Public Works Director Lohmann-
-Informed Council that all of the RBCs are installed.
-Informed Council that the transmission went out in the tractor/backhoe.Councilmember Benson and he are looking at options for trading it in.
-Requested approval to call for quotes for the purchase (with optional installation) of radio read water meters.
Motion Benson, second Grothe to call for quotes for the purchase (with optional installation) of radio read water meters.Carried 4-0-0.
Mayor Bauer adjourned the meeting at 7:12 p.m.
Ronald S. Johnson, City Administrator
City of Zumbrota; 175 West Avenue; Zumbrota, MN 55992