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Zumbrota, MN
Bridging the Past and the Future

July 24, 2008 Council Minutes






Thursday, July 24, 2008   6:00 P.M.    



Pursuant to due call and notice thereof, Mayor Rich Bauer called the Zumbrota City Council to order at 6:00 p.m.  PRESENT:  Mayor Rich Bauer; Council members Doug Borgschatz, Bill Eberhart, Michael Feil, Betty Jo Grothe. Others present: City Administrator Neil Jensen, Community Development Director Dan King, City Accountant Kim Simonson, Police Chief Gary Selness, City Attorney Matt Rockne, Library Director James Hill, Jim Wedge, NewsRecord Reporter Sandy Hadler and Vern Buck.


The meeting opened with the Pledge of Allegiance.



Motion Grothe, second Feil to adopt the agenda.  Approved 5-0-0.



Motion Feil, second Grothe, to approve the regular meeting minutes of July 10, 2008.  Approved 4-0-1 (Borgschatz).



Motion Eberhart, second Borgschatz to approve the accounts payable of $140,575.10. 

Approved 5-0-0.


Public Comment: 

Vern Buck asked for the electric fence to be removed on the land rented by Jim Wendt and owned by Grace Ohlrogge.  He has concerns regarding safety to children and cattle since the fence separates the backyards of the Meyerhofer subdivision from pasture.  Cattle have gotten out in the past and he feels this along with the threat of the electric fence is a concerning matter.  He presented the Council with a letter outlining his concerns as well as a map highlighting the area.  Eberhart stated that since it had been brought to the Council’s attention the City would need to consider it further before any action is taken.  City staff will be looking at the original agreement, the City Attorney will be consulted and the matter will be brought back to the Council.


Public Hearings/MeEtings: 


Unfinished Business:

7-a. Bitter Creek Retaining Wall

Administrator Jensen has spoken with the property owners regarding the wall repair.  The owners had been in agreement to let the City make improvements.  One property owner has yet to be contacted but the renter had been spoken with.  The main question is who will pay for the retaining wall?  Should the costs be entirely borne by City or should the property owners participate as well? Mayor Bauer and Council Member Feil felt if there was an assessment process then the project would not go ahead.  If nothing is done there will be future problems.  The cost of the wall will depend on how much is actual retaining brick and how much is tuck pointed or sprayed with some type of concrete product. How much will be done depends on the cost per square foot.  At the very minimum the corner where the wall has collapsed needs to be addressed. Further discussion centered on the type and size of easement to ask for from the property owners.


Motion Grothe, second Borgschatz to direct City Staff to get estimates on the Bitter Creek Wall project.  One bid would go through and slightly past the corner and the other would be for tuck pointing and cement work.  Approved 5-0-0.


7-b.  Road Access Highlands Subdivision



7-C.  GIS Software Upgrade approval

Grothe did not see the necessity of sending this item to P &Z for approval as they do not approve their expenditures.


Motion Grothe, second Borgschatz to approve the purchase of the GIS Software Upgrade.  Approved 4-1-0 (Eberhart).


7-D.  2009 Preliminary budget

Council was presented with a draft of the budget outlining expenses with estimated numbers reflecting consideration of the levy limits as well as the LGA money.  Administrator Jensen asked the Council to take the budget home and look it over. 




8-A.  CUP Parking Permit Extension

Community Development Director King presented a CUP Parking Permit Extension request from PALCO.  The Planning and Zoning Commission had already looked at it and recommended a one year extension.  PALCO is hoping to get another business in on the smaller portion of their parcel.  The Mayor commented that although Alco has been busy the parking lot has not been jammed and he thought the permit extension would work.


Motion Grothe, second Eberhart to approve the one year CUP Parking permit extension.  Approved 5-0-0.


8-B.  Semi-Annual Budget Transfers

Included in the Council packet was a memo from City Accountant Kim Simonson requesting approval for the following regular budget transfers:


Seal Coat                                                                     42,500.00

            EDA                                                                            30,000.00

            Cap Proj Restricted (1/2 fire truck set aside)                 13,000.00                              

                        General Fund                                                                            85,500.00


            GO Utility Bonds 2003                                     69,001.00

                        Water                                                                                       69,001.00


GO Refunding Bonds 2004                                             41,430.50

            Sewer Maintenance (Jetter)                                              4,500.00

            GO Sewer Revenue Bonds 2002                                    63,137.50                                                      Sewer                                                                                      109,068.00



Motion Grothe, second Borgschatz to approve budget transfers.  Approved 5-0-0.


8-C.  Bridget’s Café 3.2 Beer and Wine License Renewal

Motion Grothe, second Borgschatz to approve Bridget’s Café 3.2 Beer and Wine License Renewal.  Approved 5-0-0.




City Administrator Neil Jensen

Feil had given Jensen the joint powers agreement from the Ambulance Association.  The agreement will be discussed at the next meeting.  Mr. Buck’s electric fence concerns will be addressed at the next meeting.  We will have to have the City Attorney’s help addressing this issue. 


Community Development Director Dan King;

Reported the Ambulance had finished grading on the Fire Hall property and if the inspection was satisfactory a certificate of occupancy would be granted. 


Mayor Rich Bauer;

Asked if other members of the Council would agree to schedule a work session regarding maintenance, mutual aid agreements and storm water policies.  The meeting will be scheduled on the 21st of August. 


Meeting adjourned 6:33 p.m.


                                                                                    Neil Jensen City Administrator

City of Zumbrota; 175 West Avenue; Zumbrota, MN 55992