CITY OF ZUMBROTA COUNCIL MEETING MINUTES
AUGUST 23, 2012 6:00 P.M.
Pursuant to due call and notice thereof, Mayor Rich Bauer called the Zumbrota City Council to order at 6:00 p.m. PRESENT: Mayor Rich Bauer; Council members Dale Hinderaker, Sara Durhman, Tina Hostager and Brad Drenckhahn. Others present: City Administrator Neil Jensen, City Accountant Kim Simonson, Police Chief Gary Selness, Police Officer Rob Jarrett, Police Officer Gene Leifeld, City Attorney Matt Rockne, Duane Aaland, Sandy Hadler, Jerry Mossely, Jim Wedge and Brian Haugen.
The meeting opened with the Pledge of Allegiance.
AMENDMENTS/ADOPTION OF AGENDA
Motion Durhman, second Hostager to adopt the agenda. Approved 5-0-0.
Motion Hinderaker, second Durhman, to approve the regular meeting minutes of August 2, 2012. Approved 5-0-0.
Motion Hinderaker, second Drenckhahn, to approve the work session meeting minutes of
August 2, 2012. Approved 5-0-0.
Motion Drenckhahn, second Durhman, to approve the Fire Board meeting minutes of
August 7, 2012. Approved 5-0-0.
Motion Hostager, second Durhman to approve the accounts payable of $65,500.73.
Officer Leifeld thanked the Council for attending National Night Out. He reported the event was a success. The Council thanks Leifeld for his efforts in organizing the event.
7-A. Fire Board Agreement/Truck Discussion
At the August 7th Fire Board meeting the townships agreed to pay for attorney Robert Ruppe to draft a joint powers agreement. At that time the City was asked to pay 20% of the cost. This was the first issue addressed in the discussion. All present were in favor of sharing in the cost and Mayor Bauer suggested the City’s participation be capped at $1,000. This cap would serve as an evaluation point. Once the cap is reached the Council could discuss whether it would be wise to continue along this course of action or not. Durhman and Hostager were in favor of a $1,500 cap in order to keep the process flowing smoothly. They were concerned that prep time and travel would eat up money relatively quickly but Bauer was concerned raising the cap would leave the process too open ended. After some discussion it was decided to go with the $1,000 cap which could be increased at a future Council meeting. Motion Hinderaker, second Durhman to approve paying 20% of the attorney fees to draft an agreement with the Fire Board with a maximum cap of $1,000. Approved 5-0-0.
The discussion then turned to the fire contract. Ruppe had sent down a draft contract for Council perusal. Hinderaker state he had read the draft. He wondered if the percentages should be finalized before anything was approved. He also noted that the draft left all costs of the fire department building as the responsibility of the City. His opinion was that the joint powers agreement should be done in light of the percentages. Drenckhahn agreed. Administrator Jensen stated the contract did not reflect the Pine Island model where there is a city fire department and a rural fire district. The draft contract was more like the agreement the City had been running on previously but with detail. Durhman added she was concerned the Fire Board wants the firemen to tell them what to do and this is a concern since taxpayer money is used to support this organization. Hostager said she liked the draft agreement because it makes it one entity and would foster cooperation. Hinderaker asked if there could be work done on market value and population to flesh out the formulas before the next Council meeting. Mayor Bauer said he had been playing with the numbers and had come up with the City’s percentage anywhere from 53%-62%. Hinderaker said that more accurate numbers could give an idea on a more equitable division of the expenses. Drenckhahn stated he wants the document signed to be in the best interest of the residents of Zumbrota. Jensen suggested the Council come to the Fire Board meeting with an idea of the direction the Council wishes to go. Bauer and Drenckhahn both stressed the City and Townships’ needs for equipment were quite different. The City has fire hydrants and no need for tankers. Bauer added that the current rate of equipment replacement is not sustainable for a department with an area of this size. Jensen asked if there should be a Pine Island model agreement presented at the Fire Board meeting as well as a joint powers agreement which includes all expenses of the fire hall including maintenance, utilities and depreciation. The Council agreed this is how they would like to proceed. The Council will be attending the Fire Board meeting on Tuesday, September 4th at 7:00 pm. The meeting will be posted.
7-B. Golf Course Development Road
Joel Bigelow has informed the City he and Allan Schumacher will be starting the road to the north of the Golf Course Development this fall or in the spring. They would like to presell 10 lots to pay for the road prior to beginning to construction. Drenckhahn questioned if the project would proceed if there were no lot sales. Jensen will talk to the developer and request a 2013 start on construction.
7-C. 2013 Budget
The 2013 levy will need to be approved at the next Council meeting. Council was reminded the levy can be approved and reduced but the levy cannot be approved and increased. Hinderaker said he was in favor of the proposed levy in light of LGA cuts and the pumper truck purchase.
8-A. Water Tower Maintenance
Public Works Director Lohmann had given the Council a memo asking for approval of maintenance on the elevated water tower adjacent to DFA. The tower was last cleaned in 2005. He had received two quotes:
Water Tower Clean and Coat, Inc.
Exterior Cleaning $3800
Post wash biocide rinse $ 300
Interior Inspection $1400
Exterior Coating Touch up Paint (if necessary) $3800
Pittsburg Tank and Tower Maintenance $8300
(No exterior touch up included)
Lohmann recommended the quote from Water Tower Clean and Coat be approved. Motion Drenckhahn, second Hostager to approve Water Tower Clean and Coat to perform the above listed maintenance on the elevated water tank. Approved 5-0-0.
City Administrator Neil Jensen
Said he had spoken with MNDOT about the Highway 58 mill and overlay projects. MNDOT is asking the City to allow left turn lanes to be installed in certain areas. This will decrease the City’s participation in the cost of the project and not impact any parking. The project will be bid in mid-February. He also told the Council Representative Drazkowski will be at the next Council meeting.
Mayor Rich Bauer;
Informed the Council Beth Stumm will be invited to the next meeting to give an update on the Zumbrota Area Ambulance. He also said there is a County representative meeting scheduled regarding SELCO funding for the Library.
Council Member Sara Durhman;
Reported the Relay for Life event was a success. She also gave an update on “Zumbrota Rocks the Block” and said the plan is to do it again next summer.
Meeting adjourned 7:04 p.m.