CITY OF ZUMBROTA COUNCIL MEETING MINUTES
FEBRUARY 2, 2012 6:00 P.M.
Pursuant to due call and notice thereof, Mayor Rich Bauer called the Zumbrota City Council to order at 6:00 p.m. PRESENT: Mayor Rich Bauer; Council members Dale Hinderaker, Sara Durhman, Tina Hostager and Brad Drenckhahn. Others present: City AdministratorNeil Jensen, Public Works DirectorRickLohmann, Community Development DirectorDanKing, City AccountantKimSimonson, Police Chief Gary Selness, City Attorney Matt Rockne, Library Director James Hill, Jerry Mosly, Officer Gene Leifeld, Officer Gary Schroeder, Officer Rob Jarrett, Doug Somers, Bill Budensiek, Dean Tiedemann, Brian Hoven, Darren Pahl, Doug Matthees, Jim Wedge, Darrel Leonard, Tim Frank, Bruce Goodman, Matt Murray, Don Hinz, Mike Boraas, Jeff Smith, Lyle Wendroth, Kerry Fredrixon, Ron Horsman, Brad Hegseth, Sandy Hadler and NewsRecord Reporter Rebecca Aaland.
The meeting opened with the Pledge of Allegiance.
AMENDMENTS/ADOPTION OF AGENDA
Motion Drenckhahn, second Hostager to adopt the agenda. Approved 5-0-0.
Motion Hinderaker, second Durhman, to approve the regular meeting minutes of
January 19, 2012. Approved 5-0-0.
Motion Durhman, second Hostager to approve the accounts payable of $25,242.27.
Doug Somers, president of the Fire Board, informed the Council the Fire Board had voted to buy a new pumper truck. Mayor Bauer had told them the item needed to be brought before the Council as he did not have the authority to spend $180,000 of taxpayer money without Council approval. Somers said the Council had been informed five years ago the department would be purchasing a new truck. He also gave a history of the rise in cost of pumper trucks. Ron Horsman stated he had the minutes stating the City agreed to put away money for the truck. Dean Tiedemann told the Council the townships were ready to purchase the truck now.
8-A. Fire Truck Discussion
Mayor Bauer stated the fire truck replacement schedule is on a 15-16 year rotation. The Fire Department has a 1985 which they want to replace. The newer pumper is a 2000. Horsman stated there are noncompliance issues with the 1985. Council member Hostager asked if all the capital equipment was on a replacement schedule. There was some discussion on the amount of use the pumper had. Doug Matthees told the Council the pumper was just plain outdated and the purchase of the new truck shouldn’t be pushed back year after year. He also said delaying the purchase could compromise the fire rating for the area and result in increased insurance costs for residents. Council member Drenckhahn told the Fire Department the City did not have the $180,000 but had $45,000. He asked how many pumpers were within 10 miles of Zumbrota. There are four departments within 10 miles of Zumbrota. He asked if the departments could work together for mutual aid with equipment. Leonard said there are training and housing issues which make this difficult. Drenckhahn stated the joint powers agreement couldn’t be found by either the City or the Fire Department and the agreement needs to be looked into to see if it works for today’s environment. Council stressed the need to have a capital equipment schedule to make future budgeting for equipment purchases possible. Matthees said that is why the department came to the Council five years ago and was surprised the entire amount hadn’t been put away. Mayor Bauer explained that the unallotment and cut backs in LGA have forced the city to decrease expenditures on capital equipment set asides. Darren Pahl asked how much control the City expects to have over the townships. He also said he thought the City should want the fire department to have the best equipment. Council member Hostager asked about getting a grant. The consensus from the Fire Department was they didn’t foresee them getting a grant and it was a waste of time. They said no one was getting a grant but when asked they did acknowledge Wanamingo had received a grant for a grass fire truck. Hostager asked if the 1985 could be replaced with a newer used truck. Bruce Goodman asked City Attorney Matt Rockne about the legality of the joint powers agreement and enforcing the vote. Rockne stated this was unknown because no one can find the joint powers agreement. He said if nothing can be found then a new agreement needs to be drafted. Horsman said the City is obligated to come up with the money. Council member Hinderaker said he was unable to make a decision on this matter immediately and would need to look at things for the next meeting. Motion Drenckhahn, second Hinderaker to table this item. Approved 5-0-0.
8-B. Fire Department Sprinkler System Replacement
The Fire Department sprinkler system is in need of repair. The cost is $2565 to replace the failing pipe over the truck bay and the repairs would be done by Olympic Fire Protection. Motion Hinderaker, second Durhman to approve the Fire Department sprinkler repairs for a cost of $2565. Approved 5-0-0.
8-C. Xcel Energy Franchise Agreement Discussion
The 20 year franchise agreement with Xcel Energy (formerly Northern States Power) is up for renewal. Staff asked Council for direction on how to proceed. Hinderaker stated he would like to see language which would give future councils the opportunity to charge a franchise fee if needed although he did not feel one was necessary at this time. It was mutually agreed to place language in the agreement reflecting a fee.
8-D. Kwik Trip 3.2 Off-Sale License
Approval for a three month 3.2 Off-Sale liquor license for Kwik Trip was asked for. This three month license will allow for getting all establishments on the same renewal schedule. Motion Hostager, second Drenckhahn to approve the Kwik Trip 3.2 off-sale license. Approved 5-0-0.
8-E. Set Board of Equalization April 24th @ 5:00
Motion Hinderaker, second Durhman to set the Board of Equalization meeting for April 24, 2012 at 5:00 p.m. Approved 5-0-0.
8-F. 2012 Bituminous Overlay Project
Last fall the anticipated street project was put on hold due to a lack of bids. This spring there is an opportunity to let bids concurrently with GoodhueCountyin order to attract additional bidders. The city and county projects are dissimilar but since they would be close together geographically there is an opportunity to get good pricing. The anticipated project would be Warren Avenue from 1st to 5th Streets and the alley behind Matthees Midtown. It is anticipated the Warren Avenue project will cost in the neighborhood of $65,000 and the alley project approximately $10,000-$12,000. Goodhue County will let bids on February 28th and Public Works Director Lohmann was requesting permission to let bids on March 1st. Motion Drenckhahn, second Hostager to approve the letting of bid for the Warren Avenue and downtown alley projects. Approved 5-0-0.
8-G. County Road 68 Utility Easement Approval
Inland American Zumbrota Atlas is willing to grant a 27 foot permanent easement for the County Road 68 project. Motion Durhman, second Hinderaker to approve the County Road 68 Utility Easement. Approved 5-0-0.
Mayor Rich Bauer;
Reported he, Jensen and Hinderaker had attended a meeting which discussed Emerald Ash Borer and its impact on communities. The predictions are ash trees will be gone within ten years because of the borer. The City will need to review its tree policies.
Bauer also reported the retro-reflectivity law has been changed to allow for replacement with reflective signs as existing signs wear out.
The LMC reports there has been a large increase in claims against cities for land use issues. There will be training available to reduce the insurance deductible and potential liability for the City. Information will be forth coming.
Meeting adjourned 7:43 pm.