Pursuant to due call and notice thereof, Mayor Rich Bauer called the Zumbrota City Council to order at PRESENT:Mayor Bauer, Councilmembers Doug Borgschatz, Willard Eberhart, Dave Benson.Absent Betty Jo Grothe. Others present: City Administrator Neil Jensen, City Accountant Mary Rohe, Community Development Director Angie Bersaw, Public Works Director Rick Lohmann, City Attorney Matt Rockne, Police Chief Gary Selness, Police Officers Gene Leifeld, Jason Amundson, Bill Matthews, Goodhue County Sheriff Albers, Reporter Sandy Hadler, Paul Qualy, Jim Wedge, Kristy Selness, Dave Dahlen, Brian Haugen.
The meeting opened with the Pledge of Allegiance.
AMENDMENTS/ADOPTION OF AGENDA
Motion Eberhart, second Benson, to adopt the agenda as printed.Carried 4-0-0.
Motion Benson, second Borgschatz, to approve the regular meeting minutes of 8/04/05.Carried 4‑0‑0.
Motion Benson, second Eberhart to approve the accounts payable of$104,976.74.Carried 4‑0‑0.
Dave Dahlen was here to gage the interest of the council on a nationally recognized Nature Valley Grand Prix Bike Ride.He was considering hosting the event if there is no negative response. He suggested that the race could start and finish at EastPark and travel down fourth and out on County 10.
Paul Qualy made the following comments:
Paul wanted clarification on the contamination grant and the tie to Lanmark’s apartment building.Also, would like a clarification in writing in response to the statement on Accumulated Depreciation Reserve. Also, a statement on the costs associated with the Lanmark agreement.
8-A.GoodhueCounty Sheriff Dean Albers:
Sheriff Albers was here to answer questions on what the Goodhue County Sheriff’s Department does for the City of Zumbrota.Sheriff Albers stated that he gets questioned by other communities about this issue and will continue to address the issue, if asked.Some of the services that the county has to offer are the criminal division, pawn service, narcotics division; strike force, internal investigations, low cost training, SWAT Team and other services, available if requested.
Councilmember Eberhart made the suggestion that he would like to see the Sheriff’s Department more visible in Zumbrota.He stated that they could have been at “National Night Out” held in Zumbrota recently.
Councilmember Borgschatz stated that many citizens believe the Sheriff’s Department is associated with the rural part of the county and not as part of the city policing.
Sheriff Albers stated that the county respects other jurisdictions and that it is nice to have a local identity.Councilmember Eberhart stated that our greatest resource is our kids.Sheriff Albers stated that the School Resource Officer is a great success and the city has an excellent officer in our school.Mayor Bauer thanked Sheriff Albers for coming.
7-A. Police Department Discussion:
Mayor Bauer reported that the negotiating committee has reviewed the proposed bargaining agreement and will schedule a meeting in the upcoming weeks.Mayor Bauer would like to introduce Paid Time Off into the contract.He asked the other Councilmembers their input and stated that PTO rewards better employees.Staff will look into the structure of PTO and report back to council.
Mayor Bauer reported that quotes will be opened on Monday August 22, 2005 for the grading and seeding of the softball fields.If the quotes received are under $50,000.00, we can proceed with the project.The project will need to be competitively bid if they are over $50,000.00.
7-C.Preliminary Budget 2006:
City Administrator Neil Jensen asked the council if they had any questions about the preliminary budget.The main concern was in the police department budget and with the COPS grants near completion.The city would need to fund the entire officer for each grant.The budget, as proposed, has reduced the police force by one officer.Councilmember Benson reported that if we hadn’t received both grants, we would be at 5 officers and that we don’t need 6 officers.Councilmember Eberhart agreed with the budget and would like to put some money away and save for reserves.Councilmember Borgschatz approved with the budget as it was presented.City Administrator Neil Jensen will bring back a final Preliminary Budget for approval at the September 1st meeting.
7-D.Booster Station Controls Quote:
Public Works Director Rick Lohmann presented a quote from Automation Services Inc. for controls in the Northside Booster Station.Automation Services Inc. is the same company that installed controls in the Southside Booster Station.These controls will be compatible with our existing controls.The quote is approximately $3,800.00 less then the last controls installed.
Motion Benson, second Borgschatz to approve the quote from Automation Services Inc. for $43,375.88 plus tax. Carried 4-0-0
Police Chief Selness presented the council with information about an ATV ordinance.The council will review the material and discuss it at a future date.
City Administrator Neil Jensen has received a request to bid the sanitation contract that expires in December 31, 2005.Administrator Jensen asked the council if they would like to open the sanitation contract for bids.Mayor Bauer stated that he would like to stay with one contractor for garbage disposal to prevent multiple trucks on our streets.Councilmember Benson stated he would like to see a three year contract instead of five.Councilmember Borgschatz stated that he would like to see it open for bids. City Administrator Jensen will contact sanitation companies for bids.
8-D.Set Truth and Taxation Hearing Date:
City Administrator Neil Jensen requested the council set the TNT meeting dates.The dates that are open December 8 and 15, 2005.
Motion Benson, second Eberhart to set the Truth and Taxation Hearing date for December 8, 2005 with the continuation date for December 15, 2005. Carried 4-0-0
8-E.City Accountant Mary Rohe requested fund transfers from Capital Projects Restricted Fund #402 to the General Fund for $33,200.00.The transfers are for the GIS Computer, City Hall Blinds and Panels, Wages P-Z, Sirens for Woodlands and Highlands.
Motion Borgschatz, second Benson to approve fund transfers from Capital Projects Restricted #402 to General Fund for $33,200.00.Carried 4-0-0
8-F.Hiring Committee (Accountant):
City Administrator Neil Jensen is requesting two Councilmembers to sit on the interviewing committee for the City Accountant position.Councilmember Grothe (prior to the meeting) and Mayor Bauer volunteered for the committee.
Motion Benson, second Borgschatz to approve Councilmember Grothe and Mayor Bauer to sit on the hiring committee for the City Accountant position. Carried 4-0-0
8-G.Ordinance 2005-04 Repealing StarCity:
The Minnesota Star City Program was terminated in the early 1990’s and Zumbrota Star City Commission has been inactive.The EDA has adopted a resolution that it is in the best interest of the city to resolve the Star City Commission.
Motion Benson, second Eberhart to approve Ordinance 2005-04 Repealing the StarCityCommission Ordinance. Carried 4-0-0
Mayor Bauer stated that the panals for city hall windows are no longer available and we should look for other products to replace what we ordered.Mayor Bauer also stated that he is going to a mayor’s meeting to discuss issues that neighboring cities have.He will bring to the meeting that cities in GoodhueCounty should begin joint efforts to reduce costs.
Councilmember Borgschatz urged the softball players to form an assocation and show a presence at Park Board meetings and show interest in the new facility.
Councilmember Eberhart thanked staff for the communication on the softball fields and Park Board.