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Zumbrota, MN 

Bridging the Past and the Future

November 17, 2005 Council Minutes

                         CITY OF ZUMBROTA CITY COUNCIL MINUTES

          REGULAR MEETING     November 17, 2005   6:00 P.M.      TOWN HALL

 

Pursuant to due call and notice thereof, Mayor Rich Bauer called the Zumbrota City Council to order at 6:00 p.m.  PRESENT:  Mayor Bauer, Councilmembers Willard Eberhart, Betty Jo Grothe, Doug Borgschatz.  Others present: City Administrator Neil Jensen, City Accountant Mary Rohe, Public Works Director Rick Lohmann, Police Chief Gary Selness, City Attorney Matt Rockne, Reporter Sandy Hadler, Paul Qualy, Jim Wedge, Conway Jacobson, Brian Haugen.

 

The meeting opened with the Pledge of Allegiance.

 

AMENDMENTS/ADOPTION OF AGENDA

 

Mayor Bauer added Agenda Item 8-J. Special Assessment Certification.

 

               Motion Grothe, second Borgschatz, to adopt the agenda as amended.  Carried 4-0-0.

 

MINUTES

 

City Accountant Mary Rohe requested an adjustment in the accounts payable from $202,999.50 to $199,804.50.

 

             Motion Eberhart, second Grothe, to approve the regular meeting minutes of                              11/03/05 as amended.  Carried 4-0-0.

 

ACCOUNTS PAYABLE

 

Motion Borgschatz, second Eberhart to approve the accounts payable of $243,213.61.  Carried 4‑0‑0.

 

PUBLIC COMMENT:

Paul Qualy commended Reporter Sandy Hadler for the excellent article on Councilmember Dave Benson and expressed his interest, that in search of a new councilmember, the city should look for a member with the same view point.

 

Unfinished Business:

 

7-A Police Department:

 

Mayor Bauer read a statement prepared by the LMC Attorney Julie Fleming-Wolfe in regards to the complaint filed by Police Officer Warner Collette.  It read “The City has been served with a complaint by Police Officer Warner Collette.  The City intends to vigorously defend this matter, but will not otherwise be commenting about the litigation outside of court”. 

Mayor Bauer asked the council if they would like to set up a closed session with the LMC attorney at the next council meeting to discuss the matter.  Councilmembers concurred that it would be in the best interest of the city to meet with the LMC attorney.

 

 

7-B.  Rodgers Softball Park Update:

 

No report at this time

 

7-C.  COLA Increase / Insurance:

 

Mayor Bauer and Councilmember Eberhart met to discuss the COLA Increase and the insurance policy.  Mayor Bauer reported, due to escalating costs of health insurance, there needs to be some participation by the employees.  It was recommended to keep the base family contribution at $171.48 and additional increases in family health insurance would be shared at 80% city costs and 20% employee costs. The employee would still be covered 100%.  Additionally, the employees who have health insurance outside of the city would be reimbursed up to $473.32.  The percent of increase in health insurance per year would be added to the base rate of $473.32.  This would keep the base rate in pace with the cost of health insurance. 

 

            Motion Eberhart, second Borgschatz to have staff amend the personnel policy to include            this insurance language and bring back to council for approval at the December 1st     meeting.  Carried 4-0-0

 

Mayor Bauer and Councilmember Eberhart met to discuss the COLA increase for city employees.  They received information on COLA increases from several cities.  Mayor Bauer recommended a 3% COLA Increase based on the information and discussion held with Councilmember Eberhart.

 

            Motion Grothe, second Eberhart to increase the Cost of Living Allocation by 3% to all full time and part time city employees. Carried 4-0-0

 

7-D.  RFP Engineering Services:

 

City Administrator Neil Jensen presented a RFP for Engineering Services.  It was discussed that the RFP was not intended to be the entire scope of services but a substantial lists of the tasks required by the city.  City Administrator Neil Jensen presented the time table for the council including:

                        Advertise for proposals November 18, 2005

                        Deadline for receipt of proposals December 16, 2005

                        Interviews December 20,21,27,28, 2005

                        Decision by City Council January 5, 2006

City Administrator Neil Jensen presented the advertisement for the LMC website and several invites for proposals from local area engineering firms.

 

            Motion Grothe, second Eberhart to advertise the RFP for Engineering Services in the     LMC website and send out personal invites to local area engineering firms.  Carried 4-0-0

 

 

New Business:

 

8-A.  . Resolution 2005-29 Approving the Resolution and approving the Local Match and             Authorizing Contract Signature for DEED Redevelopment Grant.

 

The City of Zumbrota is applying for a redevelopment grant for the “Grover” building.  This is in connection with the 2005 Street Reconstruction that will start in the spring of 2006.  Resolution 2005-29 authorizes matching local match and signatures.

 

            Motion Borgschatz, second Grothe to approve Resolution 2005-29 Approving the        Resolution and approving the Local Match and Authorizing Contract Signature for            DEED Redevelopment Grant.  Carried 4-0-0

 

 

8-B.  Resolution #2005-30 Tranferring Parcels from Rural Service District to Urban Service District.

 

Pursuant to applicable Zumbrota Ordinance and Minnesota State Statutes Section 272.67, upon the platting of a rural service district, parcels within the platted area need to be tranferred into an urban tax district.  Several areas in Zumbrota need to be reclassified into a urban service district. 

 

            Motion Grothe, second Borgschatz to approve  Resolution #2005-30 Tranferring Parcels          from Rural Service District to Urban Service District.  Carried 4-0-0

 

 

8-C. Introduce Atlas Cold Storage Developers Agreement.

 

City Administrator Neil Jensen introduced the Atlas Cold Storage Developers Agreement.  Administrator Jensen requested the council review and bring back comments for the next council meeting. 

 

 

8-D.  Minor Subdivision Atlas Cold Storage #72.375.0020

Atlas is planning a new expansion and has requested TIF assistance.  Because the area proposed for expansion is currently within the existing TIF District, they need to subdivide and create a new parcel for the new building so that it is eligible for TIF.  After the subdivision, each lot will meet the minimum zoning requirements of the I1, Limited Industrial District.  Planning Commission reviewed this request at their last regular meeting and recommended the approval.

 

Motion Eberhart, second Grothe approve the minor subdivision request of Atlas Cold Storage for 72.375.0020, contingent upon all the requirements of the I1, Limited Industrial District being met.  Carried  4-0-0.

 

8-E.  Waiver Liability Coverage LMCIT.

 

If the city does not waive the statutory limits, an individual would be able to recover no more than $300,000 on any claim to which the limits apply.  City Administrator Neil Jensen recommended that the city does not waive the monetary limits on municipal tort liability established by Minnesota Statutes 466.04.

 

            Motion Grothe, second Borgschatz not to waive the monetary limits on municipal tort liability         established by Minnesota Statutes 466.04. Carried 4-0-0

 

8-F Change Order North Booster Station (Decrease)

 

This change order is to change the transfer switch to match the switch at the south booster station.  There is a net decrease in cost of $4,370.00.  The original contract price was $327,000.00; with the reduction of $4,370.00, the new contract price with all approved change orders is $322,630.00.

 

            Motion Grothe, second Eberhart to approve North Booster Station Change Order #1 with a net     decrease of $4,370.00. Carried 4-0-0

 

8-G.  2005-08 Tree Ordinance Draft

 

City Administrator Neil Jensen presented a draft Tree Ordinance to the council for review and requested that the council table it until the next meeting. 

 

8-H.  Resolution 2005-31  Approving the Zumbrota Volunteer Fire Department Relief               Association Application to Sell Pulltabs at the Covered Bridge Restaurant & Lounge.

 

The Zumbrota Volunteer Fire Relief Association requested approval to sell pull tabs at the Covered Bridge Restaurant & Lounge and submit an application to the State of Minnesota.

 

            Motion Grothe, second Borgschatz to approve Resolution 2005-31 Approving the        Zumbrota Volunteer Fire Department Relief         Association Application to Sell Pulltabs at         the Covered Bridge Restaurant & Lounge.  Carried 3-0-1 (Eberhart)

 

8-I.  Resolution 2005-32  Approving the Zumbrota Volunteer Fire Department Relief Association Application to Sell Pulltabs at the Zumbrota Liquor Store.

 

The Zumbrota Volunteer Fire Relief Association requested approval to sell pull tabs at the Zumbrota Liquor Store and submit an application to the State of Minnesota.

 

            Motion Borgschatz, second Grothe to approve Resolution 2005-32  Approving the       Zumbrota Volunteer Fire Department Relief Association Application to Sell Pulltabs at     the Zumbrota Liquor Store.  Carried 3-0-1 (Eberhart)

 

8-J.  Special Assessment Certification

 

City Accountant Mary Rohe will need to certify special assessments to Goodhue County by December 1st.  There were 2 additional assessments added, due to delinquent water and sewer bills. 

 

            Motion Grothe, second Eberhart to certify special assessments to Goodhue County. 

            Carried 4-0-0

REPORTS:

 

City Administrator Neil Jensen:

 

City Administrator Neil Jensen reported that he attended a Labor Relations seminar in Alexandria and that the seminar was very informative. 

 

 

Public Works Director Rick Lohmann:

 

Public Works Director Rick Lohmann reported that the Bucket Truck was repaired and the cost came in under estimate and that the water lines in the Page Building were installed and the heat has been turned off in the garage area.  Also, he said the Bio-Solids hauling has been finished and the new tractor worked exceptionally well.

 

 

Mayor Bauer adjourned the meeting at 6:40 p.m.

 

                                                                                    _______________________________                                                                                              Neil Jensen City Administrator

           

City of Zumbrota; 175 West Avenue; Zumbrota, MN 55992