CITY OF ZUMBROTA COUNCIL MEETING MINUTES
APRIL 18, 2013
Pursuant to due call and notice thereof, Mayor Rich Bauer called the Zumbrota City Council to order at 6:00 p.m. PRESENT: Mayor Rich Bauer; Council members Sara Durhman, Dale Hinderaker, Brad Drenckhahn and Tina Hostager. Others present: City Administrator Neil Jensen, Public Works Director Rick Lohmann, Community Development Director Dan King, City Accountant Kim Simonson, Police Chief Gary Selness, City Engineer Bill Angermann, City Attorney Matt Rockne, Library Director James Hill, Sandy Hadler, NewsRecord Reporter Tara Chapa, Brian Haugen, Officer Rob Jarrett, Officer Gene Leifeld and Ed McNamara.
The meeting opened with the Pledge of Allegiance.
AMENDMENTS/ADOPTION OF AGENDA
Motion Drenckhahn, second Hostager to adopt the agenda with the addition of “8-F. Letter of Support Highway 52 and County Road 9 Overpass. Approved 5-0-0.
Motion Hinderaker, second Durhman, to approve the regular City Council meeting minutes of April 4, 2013. Approved 5-0-0.
Motion Hostager, second Durhman to approve the accounts payable of $33,149.03.
7-A. Joint Powers Agreement Fire Board
Mayor Bauer asked for a clear understanding of what the Council would be comfortable with regarding frequency for adjustment of participation percentages in the proposed Fire Board Joint Powers Agreement. Some townships have indicated they would like to see adjustments every three years; others think they would like to lock in for ten years. Bauer, Hinderaker and Hostager indicated they had no specific preference as to when the percentages should be revisited. Mayor Bauer stated that once decided it will stay that way in the Joint Powers Agreement. Hinderaker stated he felt the issue was not percentages but more about the budget of the operation. The budgetary issues will be more critical moving forward. Bauer asked the Council if they would be agreeable with using the 2011 estimated market value numbers supplied by Goodhue County. Council indicated they were.
8-A. Resolution 2013-11 Receiving Preliminary Report and Calling Public Hearing 435th Street Improvements
City Engineer Bill Angermann was present to discuss the assessment process for 435th Street. He presented the engineer’s report outlining parameters, costs and feasibility. A public hearing will be scheduled May 16th. At that meeting the public would have opportunity to give their input about the improvements. Council will need 4/5 majority to approve the improvements because the entire amount of the improvements is not being assessed to property owners. The new road will consist of two 12 foot lanes with a one foot shoulder. There has been concern about the slope of the hill and the connection to County Road 6. These will be addressed in the construction. Two permits will be required for construction; one for erosion control and the other from Goodhue County. The estimated cost of the project is $339,000. Half of this cost is the responsibility of the developers. $60,000 is owed to the developers by the City for water oversizing. This money will come out of the Water Restricted Fund. The remaining $109,500 in which $100,000 will be assessed and $9,500 will be prepaid. $279,000 will come out of Capital Projects within the Municipal Reserve Fund (104). $109,500 of the $279,000 will be paid back as special assessments over a ten year period at an interest rate of 1% over the ten year bonding rate. A letter from developers was presented with a preliminary assessment roll. Jensen noted that there will be repayment for half of the cost of the culvert work done as well. Motion Hinderaker, second Hostager to approve Resolution 2013-11 Receiving Preliminary Report and Calling Public Hearing 435th Street Improvements. Approved 5-0-0.
8-B. Resolution 2013-12 Supporting Municipal Street Improvement Districts
The League of Minnesota Cities is working on legislation which would allow cities to charge a fee for municipal street improvements. This fee would operate much like the infrastructure fee which the City of Zumbrota currently uses. At this time the Council is not interested in charging a fee but stated that it could be a useful tool if needed. 75 cities have approved the resolution. Motion Drenckhahn, second Durhman to approve Resolution 2013-12 Supporting Municipal Street Improvement Districts. Approved 5-0-0.
8-C. Soil and Water Stewardship Week Proclamation
Ed McNamara, supervisor of the Goodhue County Soil and Water Conservation District was present to ask for Council support of Soil and Water Stewardship Week (April 28th –May 5th). He explained every inch of land is a watershed. In Goodhue County there are nineteen watersheds. Motion Durhman, second Hostager to adopt the Soil and Water Stewardship Week Proclamation. Approved 5-0-0.
8-D. West 4th Street Storm Water Relocation Quote Approval
On April 10th quotes were opened for the West 4th Street Storm Water Relocation project. The storm water in this area has been problematic and needs to be fixed before the Highway 58 Project is started. The following three bids were received:
Schumacher Excavating $31,972
S.L. Contracting $34,520
Swenke Contracting $34,720
This project will be paid for through the Storm Water Fund. Motion Durhman, second Hinderaker to accept the quote of $31,972 from Schumacher Excavating. Approved 5-0-0.
8-E. Resolution 2013-13 Entering Into an Agreement with Mn/DOT and Goodhue County for Allocation of funds from TED Grant for Goodhue Highway 168 Improvements
Community Development Director King explained to the Council that MNDOT has a different procedure to reimburse TED Grant funds. Approval of this resolution would allow the County to directly access the reimbursement funds related to County Road 168. The City of Zumbrota’s expenses have already been reimbursed through DEED Motion Durhman, second Drenckhahn to approve Resolution 2013-13 Entering Into an Agreement with Mn/DOT and Goodhue County for Allocation of funds from TED Grant for Goodhue Highway 168 Improvements.
8-F. Letter of Support Highway 52 and County Road 9 Overpass
The intersection of Highway 52 and Goodhue County Road 9 has been the scene of many deadly automobile crashes. The County has been working to resolve this situation and has asked cities within Goodhue County for their support. Motion Drenckhahn, second Hostager to approve a letter of support for the Highway 52 and County Road 9 Overpass. Approved 5-0-0.
City Administrator Neil Jensen:
Told the Council the City’s original cost participation in the Highway 58 project was estimated to be around $13,000. There has been a huge hike in bituminous and the cost will now be $21,404.26. He also reminded the Council there would be a Board of Equalization meeting on Tuesday, April 23rd at 5:00 pm.
Public Works Director Rick Lohmann:
Informed the Council he would begin looking at a 2014 street project. At this time he would like to concentrate on East Avenue from East 6th Street to East 10th Street. He also told the Council there is no cold patch available for road maintenance and filling of potholes, etc. will have to wait until there is hot mix. Lohmann is waiting for a report from the company who cleaned the elevated water tower. The interior of the tower needs maintenance and he will present options to the Council when he has more information. This tower serves DFA.
Mayor Richard Bauer:
Said he and Library Director Hill will be going to Red wing on Monday for a Library funding meeting.
Council Member Dale Hinderaker:
Reported he had visited with Craig Benson and clean up continues
Meeting adjourned 6:43p.m.