Zumbrota, MN 

Bridging the Past and the Future

August 1, 2013 Council Minutes






JULY 11, 2013 6:00 P.M.    



Pursuant to due call and notice thereof, Mayor Rich Bauer called the Zumbrota City Council to order at 6:00 p.m.  PRESENT:  Mayor Rich Bauer; Council members Sara Durhman, Dale Hinderaker, Brad Drenckhahn and Tina Hostager.   Others present: City Administrator Neil Jensen, Public Works Director Rick Lohmann, Community Development Director Dan King, Police Chief Gary Selness, City Attorney Matt Rockne, Police Officer Gary Schroeder, Police Officer Rob Jarrett, Sandy Hadler, Marvin Ehlers, Laurie Hoernemann, Dean Tiedemann, Darren Pahl, Clarissa Hadler, Matt Murray, Mike Boraas, Doug Matthees, Darrel Leonard, Brian Haugen, Ron Horsman, Don Hinz, Chad Vath, Riley Budensiek and Senator Matt Schmitt.


The meeting opened with the Pledge of Allegiance.



Motion Drenckhahn, second Durhman to adopt the agenda.   Approved 5-0-0.



Motion Hinderaker, second Durhman, to approve the regular City Council meeting minutes of July 11, 2013.  Approved 5-0-0.



Motion Hostager, second Durhman to approve the accounts payable of $81,207.78.

Approved 5-0-0.




Fire Department Chief Mike Boraas commented on the pending agreement between the City of Zumbrota and area Townships.  He stated his opinion is the agreement had two hang-ups of voting and funding.  The firemen recommend the contribution percentages be based on 1/3 population, 1/3 building value and 1/3 land value.  He requested that if a City fire department is proposed the firemen would like an opportunity to ad input.  He also has legal concerns if an agreement is not in place. 


Police Officer Rob Jarrett suggested the City Council make public safety a priority in the 2014 budget.  He stated crime is increasing and the City should increase to 24 hour coverage.


State Senator Matt Schmitt presented a legislative update.  He said he sees consistent LGA in the future.  Other hot issues in the legislature are the Destination Medical Center, sales tax exemption, Hwy 52 transition into a freeway and the 2014 Budget focus on transportation and infrastructure.  Bauer asked if levy limits will continue into the future.  Schmitt replied he didn’t support limits for the long term and that he strongly supported consistent LGA.




Public Hearings/MeEtings:

6-A.  None


Unfinished Business:

7-A.  Joint Powers Agreement Fire Board

The latest percentage proposal on the table for the Fire Board is the City of Zumbrota contributes 49% and the townships contribute 51%.  This is what will be discussed at the August 5th Fire Board meeting.  Hinderaker stated he is agreeable to that percentage and he would like to see a ten year agreement.  Drenckhahn also agreed the percentage amount would be okay. 


7-B.  2014 Budget Discussion

Jensen reviewed the preliminary 2014 budget with the Council.  It was noted the 2014 local government aid from the state is about $125,000 more than previously budgeted, but the City needs to adhere to legislature mandated levy limits.  Levy limits restrict the amount of property taxes that can be collected.  Jensen stated the LGA has been unpredictable in the past and suggested the Council use the additional LGA for capital projects and not long term operating costs.  An increase in the Infrastructure Fee was discussed, as there are significant capital improvements needed in the near future – East Avenue and Jefferson Drive.  


7-C.  Police Discussion

The police officers have asked the Council to consider hiring another officer and making the police coverage within the City 24 hour.  Officer Jarrett asked the Council to make public safety a priority in the 2014 budget.  He added crime is increasing and the City should have 24 hour coverage.  Hostager stated she need more information to support that request.  Durhman added that it would be difficult to add that expenditure to a budget already strained by levy limits.  Mayor Bauer added that 24 hour coverage will be needed in the future but he was uncertain as to when. 



8-A.  Handicap Parking Request (State Theatre)

The State Theatre is requesting a handicap parking stall in front of their building.  Motion Hostager, second Drenckhahn to approve the installation of a handicap parking sign in front of the State Theatre.  Approved 5-0-0.


8-B.  Scheduled Budget Transfers

Motion Hinderaker, second Durhman to approve the following budget transfers:

  • Transfer $42,500 from the General Fund (101) to Seal Coat Fund (102)
  • Transfer $5,000 from General Fund (101) to Sidewalk Fund  (105)
  • Transfer $25,125 from General Fund (101) to Street Lighting Fund (202)
  • Transfer $32,500 from Golf Course Abatement  Fund (260) to Sewer Restricted Fund (606)
  • Transfer $8,500 from Grover Abatement Fund (261) to Water Restricted Fund (600)

Approved 5-0-0


8-C.  Our Savior’s Lutheran Church Project

Our Savior’s Lutheran Church is preparing for an expansion of the church.  They will need to have a sprinkler system in their building but the water flow is inadequate.  They have agreed to pay 50% of the cost to loop a water line with Kwik Trip.  Estimated cost of the project is $50,000.  It was added that 25% of the project cost be placed in escrow by Our Savior’s Church to pay for upfront engineering costs in case the project never comes to fruition.  The City’s portion would be funded out of the Water Restricted Fund (600).  Motion Hostager, second Durhman to approve the construction of the water loop with a 50/50 split in costs with Our Savior’s Church and 25% is placed in escrow.  Approved 5-0-0.


8-D.  Fire Department Air-Pac Purchase

Council members reviewed a request from the Fire Board to purchase six air pacs for the department.  Motion Hinderaker, second Durhman to approve the purchase of six Fire Department Air-Pacs.  Approved 5-0-0.


8-E.  ZM Schools No Parking Request

ZM Schools is requesting that No Parking signs be installed at the school.  At the time the parking spaces are painted in town the crosswalks will be painted at the school.  Clarissa Hadler was present and also requested a stop sign be placed on Mill Street and Central Avenue.  Chief Selness and Public Works Director Lohmann will look into this and report back.  Motion Durhman, second Drenckhahn to approve ZM Schools request to install no parking signs.  Approved 5-0-0.


8-F.  City Hall Landscape Project

Two estimates for landscaping of City Hall were reviewed.  It was suggested the landscaping project be expanded to cover other areas around City Hall.  The item was tabled for revision of the project area and solicitation of new estimates.



Council Member Dale Hinderaker

Noted the parking on Main Street is satisfactory but some people are parking too near the corners into the driving lane.


Public Works Director Rick Lohmann

Reported there was no loss of parking spaces on Main Street and they will be marked/painted soon.  It was also noted the underground infrastructure and gravel surface are installed in the Highlands Fourth Subdivision


Mayor Richard Bauer

Said there will be an August 7th meeting with the Police Department representatives and possibly the Police Union.    


Meeting adjourned 7:20 pm. 


                                                                                    NeilJensenCity Administrator

City of Zumbrota; 175 West Avenue; Zumbrota, MN 55992