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Zumbrota, MN
Bridging the Past and the Future

June 6, 2013 Council Minutes






JUNE 6, 2013

6:00 P.M.    



Pursuant to due call and notice thereof, Mayor Rich Bauer called the Zumbrota City Council to order at 6:00 p.m.  PRESENT:  Mayor Rich Bauer; Council members Sara Durhman, Dale Hinderaker, Brad Drenckhahn and Tina Hostager.   Others present: City Administrator Neil Jensen, City Accountant Kim Simonson, Community Development Director Dan King, Library Director James Hill, City Attorney Matt Rockne, Police Chief Gary Selness, NewsRecord Reporter Tara Chapa, Officer Gene Leifeld, Officer Gary Schroeder, Officer Rob Jarrett, Clarissa Hadler, Joe Hadler and Sandy Hadler


The meeting opened with the Pledge of Allegiance.



Motion Drenckhahn, second Durhman to adopt the agenda.  Approved 5-0-0.



Motion Hinderaker, second Hostager, to approve the regular City Council meeting minutes of   May 16, 2013 as amended.  Approved 5-0-0.



Motion Durhman, second Drenckhahn to approve the accounts payable of $55,272.38.

Approved 5-0-0.



Unfinished Business:

7-A.  Joint Powers Agreement Fire Board

Mayor Bauer, Hostager and Jensen met with the smaller group of the Fire Board on Tuesday evening.  Prior to that meeting the City of Zumbrota, Minneola Township and Pine Island Township had voted to enter into a joint powers agreement.  Zumbrota Township wanted to go back to the constituents with the agreement and Roscoe Township was absent.  Pine Island and Minneola Townships no longer wish to participate in the agreement.   Township representatives would like the participation formulas based on more than one criterion.  Roger Ballstadt will present his material outlining percentage suggestions at the next Fire Board meeting on July 16th. Hinderaker asked if there was anything accomplished on the budget and was told there will be more information forthcoming on the pull tab money and how the yearly contribution is calculated.  Hostager said she was encouraged by the other members of the Fire Board asking questions and taking more ownership of the budget process.  She sees this as a positive step.  Jensen added the Fire Board also requested the Fire Department examine their capital equipment schedule and see what equipment purchases could be pushed back. 



8-A.  Market Pay Study/Part-Time Pay Scale

Administrator Jensen told the Council the current pay scale for part-time help is $10.  However, that wage makes it very difficult to retain experienced people.  He asked if he could have more flexibility to set wages between $10 to $15 for employees with experience.  The increase would cost approximately $2,000 more.  Motion Drenckhahn, second Durhman to the City Administrator to set part-time wages from $10 to $15 per hour dependent upon experience.  Approved 5-0-0.


Mayor Bauer has been looking at the market pay study and requested another Council member work with him.  He would like to take their conclusions and use them in upcoming police union negotiations.  Hinderaker volunteered to assist Bauer. 


8-B.  July Council Meeting Changes

Motion Hostager, second Durhman to set the only July Council meeting for July 11th at 6:00 pm.  Approved 5-0-0.


8-C.  Application for Fireworks Display during Covered Bridge Festival

Motion Hinderaker, second Drenckhahn to approve the application for fireworks display during the Covered Bridge Festival.  Approved 5-0-0.


8-D.  ZM School Safety Petition

Clarissa Hadler was at the meeting to present a petition to the Council asking to improve safety at the ZM school drop off site.  Some of her concerns were as follows:  the 15 mph speed limit sign is difficult to notice, the crosswalks need repainting and stop signs should be added.  Mayor Bauer asked her if she had approached the School Board.  She replied she had not but would be at the next School Board meeting.  Hostager agreed the drop off zone is an issue and would like to see the City work in conjunction with the school to provide a safe zone to drop children off.  Hostager suggested the school and City work together in procuring a grant like Safe Routes to School.  Jensen said he would like the school to take the lead and have a study to assess exactly what the issues and needs are.  Hadler agreed but stated she hoped at least some things could be done before the next school year.  For example, repainting the crosswalks is something which could be done without a study.  Hinderaker thanked Hadler and said he was glad she had brought her concerns to the council.  Drenckhahn volunteered to attend the next School Board meeting to hear their ideas and concerns.




City Administrator Neil Jensen:

Reported the MNDOT Highway 58 Project is one week behind due to the weather.  The intersection on 3rd Street and Main Street will remain intact until after the Covered Bridge Festival.  Jensen also informed the Council there would be increased cost to the project due to the omission of the cost of adjusting an additional two manholes and twenty three water valves.  It is anticipated this will increase costs approximately $4,300.



Mayor Rich Bauer: 

Received a letter from the City of Rochester.  There will be a public meeting to discuss the sharing of Rochester’s special sales tax with seventeen area cities.  The public hearing will be on June 17 at 7:00 pm.  He also reported Beth Stumm had contacted him and requested Council representatives meet with the Ambulance Board to discuss police staffing at night.  Durhman and Bauer will represent the City. 


Council Member Dale Hinderaker:

Reported progress is being made on the Benson property clean up.


Meeting adjourned 6:46 p.m.


                                                                                    NeilJensenCity Administrator


City of Zumbrota; 175 West Avenue; Zumbrota, MN 55992