Zumbrota, MN 

Bridging the Past and the Future

March 20, 2014 Council Minutes






MARCH 20, 2014

6:00 P.M.    



Pursuant to due call and notice thereof, Mayor Rich Bauer called the Zumbrota City Council to order at 6:00 p.m. PRESENT: Mayor Rich Bauer; Council members Dale Hinderaker, and Brad Drenckhahn.  Absent: Tina Hostager and Sara Durhman. Others present: City Administrator Neil Jensen, City Accountant Kim Simonson, Library Director James Hill, Police Chief Gary Selness, Community Development Director Dan King, City Attorney Matt Rockne, NewsRecord reporter Tara Chapa, Police Officer Gene Leifeld, and Brian Haugen.


The meeting opened with the Pledge of Allegiance.



Motion Hinderaker, second Drenckhahn to adopt the agenda with the addition of item:           “8-D. Fire Truck Purchase”. Approved 3-0-0.



Motion Hinderaker, second Drenckhahn, to approve the regular City Council meeting minutes of March 6, 2014. Approved 3-0-0.


Motion Hinderaker, second Drenckhahn, to approve the regular Work Session meeting minutes of March 6, 2014. Approved 3-0-0.



Motion Hinderaker, second Drenckhahn to approve the accounts payable of $65,454.79.

Approved 3-0-0.




Unfinished Business:



8-A. PTO/Vacation and Sick Leave Policy Amendment

In 2006 the City of Zumbrota adopted a Paid Time Off policy. At that time employees were given the option of moving to the new system or staying on the old accrued vacation system. Two employees remained on the old system. There was nothing set up to address what would happen if those employees moved to the PTO system at a later date. Jensen suggested an employee wishing to transfer to PTO would have their sick leave balance converted at 60% to PTO. Drenckhahn asked if this was a fair transition. Jensen replied that employees who leave are paid out at 60% of their sick leave balance. Employees who have not moved to the PTO system would be free to stay on the old system. Motion Drenckhahn, second Hinderaker to amend the PTO/Vacation to state that upon converting from the accrued vacation method to PTO an employee’s sick leave will be converted at 60% to PTO.   Approved 3-0-0.



8-B. Statewide Health Improvement Program Community Leadership Team Volunteer

Community Development Director King said he had been asked to find someone to serve on the

Statewide Health Improvement Program Community Leadership Team to encourage healthy habits for residents. The group is asking for assistance in finding a volunteer to serve on a 1 ½ year term. Staff was asked to promote on Channel 19, website and Facebook.


8-C. Proposed Purchase Agreement for Former Grover Auto Site

Dollar General would like to purchase the former Grover Auto site to build a 9100 square foot store. They are asking for no subsidies and the purchase price would be $43,800. It is estimated the store could generate over $6000 in taxes for the City. The EDA has looked for many options for this site and all have fallen through. Drenckhahn asked if the property had been presented as a retail property recently. King said Dollar General had reached out to the City. Hinderaker said the retailer wants to be in Zumbrota and wants to be on this side of Highway 52. Hinderaker said he had been a bit concerned about the land use and competition with existing businesses but since the retailer was not asking for any subsidies he felt that leveled the playing field. There will be public hearings at a later date. Motion Hinderaker, second Drenckhahn to move forward with the intent to purchase agreement. Approved 3-0-0.


8-D. Fire Truck Purchase

Another truck has become available for the Zumbrota Fire Department. This truck, from Custom Fire, has a sticker price of $321,917. Fire Chief Boraas also estimated there could be additions which could cost up to $15,000. The purchase of it was discussed at the March 18th Fire Board meeting. The townships are in favor of the purchase providing the township and city contribution is $300,000. The remaining monies would need to be taken out of reserves. It should be noted that the 2% share which was to have been provided by Belle Creek will need to be absorbed by the remaining members of the Fire Board. Motion Drenckhahn, second Hinderaker to approve the purchase of the fire truck pending approval of specs by the Zumbrota Fire Department. Approved 3-0-0.





Meeting adjourned 6:30 p.m.


                                                                                    Neil Jensen City Administrator

City of Zumbrota; 175 West Avenue; Zumbrota, MN 55992