CITY OF ZUMBROTA
COUNCIL MEETING MINUTES
SEPTEMBER 18, 2014
Pursuant to due call and notice thereof, Mayor Rich Bauer called the Zumbrota City Council to order at 6:00 p.m. PRESENT: Mayor Rich Bauer; Council members Dale Hinderaker, Tina Hostager, Sara Durhman and Brad Drenckhahn. Others present: City Administrator Neil Jensen, City Accountant Kim Simonson, Community Development Director Dan King, City Attorney Matt Rockne, Library Director James Hill, Brian Haugen, Pete Grimsrud, Gene Leifeld, NewsRecord Reported Tawny Michaels, Sandy Hadler and Doug Borgschatz.
The meeting opened with the Pledge of Allegiance.
AMENDMENTS/ADOPTION OF AGENDA
Motion Hinderaker, second Drenckhahn to adopt the agenda with the addition of “Minutes – 9/3/2014 Police Chief Interviews” and item “8-J. Trestle Tree Removal Quote”. Approved 5-0-0.
Motion Hostager, second Durhman, to approve the regular City Council meeting minutes of September 4, 2014. Approved 5-0-0.
Motion Drenckhahn, second Durhman, to approve the Work Session City Council meeting minutes of September 4, 2014 with a correction of the adjournment time to 5:56 pm. Approved 5-0-0.
Motion Drenckhahn, second Hinderaker, to approve the meeting minutes of the Police Chief Interviews of September 3, 2014. Approved 5-0-0.
Motion Drenckhahn, second Durhman to approve the accounts payable of $88,099.04.
7-A. DFA Wastewater Permit
This item was tabled. DFA wants to bring in an environmentalist to discuss the permit with the City. Durhman said there was a terrible stink in town over the weekend and she was frustrated and concerned that DFA did not use the appropriate channels to notify the City about the problem. She said it is unacceptable. Testing results of the BODs are not immediately available and staff will get copies of the testing to the Council members.
7-B. 2015-2025 Reconstruction Plans
No action is currently being taken.
7-C. Bridge Trestle Quote
Minnowa has examined the trestle and came back with two methods of repair. This first repair would replace the north abutment. Replacement of the decking would take place next year. Minnowa provided the following two quotes for the north abutment:
Replacing bracing with stock steel bracing $31,313.00
Replacing bracing with used timber bracing $19,590.00
Olson said the used timber bracing would be similar to what the bridge was originally constructed with. Motion Hinderaker, second Hostager to have Minnowa repair the bridge with used timber bracing at a cost of $19,590.00. Approved 5-0-0.
7-D. Comprehensive & Strategic Plan Update Proposals
Staff had asked Council to rank the proposals so that three or four could come to the Council and give a presentation. The following firms will be asked to present to the Council:
Bolton and Menk
WSB & Associates
MSA Professional Services
Motion Drenckhahn, second Durhman to set the presentations for October 2, 2014, beginning at 6:45 with 45 minutes being given to each firm. Approved 5-0-0.
8-A. Set Final Levy and Budget Dates (December 4th and 18th, 2014)
Motion Hostager, second Hinderaker to set the Final Levy and Budget dates for December 4th budget discussion and December 18th levy approval both at 6:00 p.m. Approved 5-0-0.
8-B. Icing Sand Quote Approval
Motion Durhman, second Hinderaker to approve the icing sand quote at $6.30 per ton for 600 tons. Approved 5-0-0.
8-C. Clarifier Tube Replacement Quote
The clarifiers at the WWTP are in need of repair. Two quotes were received to fix the torque tubes and skimmer arms: KHC Construction $87,458.00
Metal Services $51,015.60
These repairs will be taken care of ASAP.
Motion Hinderaker, second Durhman to approve the quote from Metal Services for $51,015.60. Approved 5-0-0.
8-D. Wastewater Pump and Valve Replacement Project Quote
The bids for the valve and pump replacement project were received from two vendors. The low bid from Electric Pump ($94,715) is a complete package replacing the valves and pumps and doing the bypass of wastewater. Electric Pump uses a Flygt pump which is the best in the business and can be submersed if the plant would flood. The other bid received was from
Minnesota Pump Works for $96,555.50. Olson also requested the Council approve the replacement of check valves at a cost not to exceed $3500 from Minnesota Pipe. Motion Drenckhahn, second Durhman to approve the $94,715 bid from Electric Pump for the wastewater pumps and $3500 from Minnesota Pipe for the valves. Approved 5-0-0.
8-E. Resolution 2014-10 Supporting MN DNR Legacy Grant Application
The City will be applying for a grant to build the trailhead. There will be a $75,000 match from the City for the $300,000 project. Motion Durhman, second Hinderaker to approve Resolution 2014-10 Supporting MN DNR Legacy Grant Application. Approved 5-0-0.
8-F. Gerken Minor Subdivision Request
Staff stated Jerry and Jennifer Gerken, owners of Gerken’s Farm & Home property (former Wedge Lumber) have submitted a request to subdivide their parcel in order to sell a portion of the lot to neighboring Ready Mix Concrete. This is allowed under the Zoning Code’s provisions for a minor subdivision Section 6; Subdivision 1(A): which states: “Minor subdivisions shall apply to the following applications: In the case of a request to divide a lot where the division is to permit the adding of a parcel of land to an abutting lot”. A certificate of survey and aerial map were reviewed which identifies the proposed lot division. Staff stated the majority of the site is zoned I2 General Industrial but a small portion of the lot is adjacent to a residential neighborhood is zoned R2 Residential. Staff stated the residentially zoned parcel is vacant, unused, hilly and wooded. The Planning Commission recommended approval of the minor subdivision with the condition this portion of the lot remains R2 Residential to prevent industrial use encroaching upon the neighborhood. Motion Hinderaker, second Drenckhahn to approve the minor subdivision contingent on the zoning remaining as is currently. Approved 5-0-0.
8-G. MN Department of Commerce Request for Comments on Aurora Solar Project
Staff had been directed to make comments on the Aurora Solar Project. Council reviewed the comments. Motion Durhman, second Drenckhahn to approve the MN Department of Commerce Request for Comments on Aurora Solar Project. Approved 5-0-0.
8-H. Wastewater Operator Position
26 applicants applied for the wastewater position. Six were interviewed. Jeff Meyers has been recommended for hire for the open wastewater operator position. He will start at step 1 and after 6 months of successful employment be placed on step 2. The hiring committee also requested that Mr. Meyers continue to upgrade his wastewater license and would like to have him acquire a Class C license before being placed on Step 5. Motion Hinderaker, second Durhman to hire Jeff Meyers at step 1 for the Wastewater Treatment Plant Operator. Approved 5-0-0.
8-I. Proposed Signage for 5th Street
ZM Superintended, Tony Simons, had requested additional signage be installed on West 5th Street in front of the new nursing home addition. The school is leasing some of the space. They would like a drop off and loading zone with a time limit. The space is projected to be open on October 1st. Motion Drenckhahn, second Durhman to approve the proposed signage for 5th Street. Approved 5-0-0.
8-J. Tree Removal
There are some large cottonwoods and box elder trees close to the trestle. The trees are 110’ tall and will need to be taken down by hand. It is advisable to remove those trees to prevent damage to the trestle should they fall. An estimate of $5500 has been received from Murphy’s Tree Service. Murphy’s is bonded and insured and does this type of work quite often. Motion Hinderaker, second Drenckhahn to approve the removal of the trees by Murphy’s Tree Service for $5500. Approved 5-0-0.
City Administrator Neil Jensen:
Reported there is a regional meeting on October 23rd and asked Council to let him know if they wish to attend. Jensen stated that with tonight’s hire the city is up to full staffing. Police Chief Candidate Pat Callahan has accepted the offer of employment pending passing of physical, psychological and background testing.
Community Development Director Dan King:
Informed Council there will be a BikeAbout on September 30th at 5:30 in conjunction with the “Live Well Goodhue County” SHIP program. He invited all to attend.
Public Works Director Mike Olson:
Said the reconstruction of East Avenue is progressing and the underground work should be in by next Saturday. Patching will be done in the areas which were torn up for water main breaks from last winter.
Mayor Rich Bauer:
Recapped the quarterly Fire Board meeting. The budget had been increased to allow for equipment set-aside, gambling operations were terminated, all turnout gear was in minus gloves, and the new truck went in service on September 9th. Hinderaker asked how the old pumper will be disposed of. Bauer replied the firemen have been asked to put together a sales package and the pumper will be advertised for sale. The Fire Board hopes to open bids at the December 16th meeting. On September 29th there will be a Voters’ Forum at the VFW.
Council Member Sara Durhman
Welcomed Mike Olson as the Public Works Director. Reminded those present the ArtSplash is Saturday. Also, the movie filmed in Zumbrota, “His Neighbor Phil” will be out next month.
Meeting adjourned at 7:05 p.m.
Neil Jensen City Administrator