Zumbrota, MN 

Bridging the Past and the Future

April 3, 2014 Council Minutes




APRIL 3, 2014

6:00 P.M.    



Pursuant to due call and notice thereof, Mayor Rich Bauer called the Zumbrota City Council to order at 6:00 p.m. PRESENT: Mayor Rich Bauer; Council members Dale Hinderaker, Tina Hostager and Brad Drenckhahn. Absent: Sara Durhman. Others present: City Administrator Neil Jensen, Library Director James Hill, Police Chief Gary Selness, Community Development Director Dan King, City Attorney Matt Rockne, NewsRecord reporter Tara Chapa, Sandy Hadler Joe O’Gorman and Brian Haugen.


The meeting opened with the Pledge of Allegiance.



Motion Hostager, second Drenckhahn to adopt the agenda as submitted: Approved 4-0-0.



Motion Hinderaker, second Drenckhahn, to approve the regular City Council meeting minutes of March 20, 2014. Approved 3-0-1 (Hostager Abstains).



Motion Hostager, second Drenckhahn to approve the accounts payable of $161,730.36.

Approved 4-0-0.




Unfinished Business:



8-A. Water Meter Violation

The City recently received information that a residence has a by-pass installed on its water service line so water is being used before passing through the meter. This is likely for an underground sprinkling system. This is a violation of the City Code which requires all municipal water to pass through a meter before use. City Attorney Rockne stated violations of the City Code are a misdemeanor and subject to criminal prosecution (ticket).   Administrator Jensen shared the City of Byron’s policy, which has an administrative penalty of $1,000 for property owners bypassing water meters. Rockne stated Zumbrota could amend the City code to provide for administrative penalties for violations and identify the amount in the annual fee resolution. Staff was directed to research other cities policies and draft an amendment to our City Code and fee resolution for review and action at a future meeting.



8-B. Rebranding Zumbrota Committee

Council members discussed appointing a subcommittee to begin work on a rebranding project. The subcommittee should be a cross section of the community. Councilmember Drenckhahn suggested the City also update and revise its Strategic Plan; in particular the section on historic downtown. Council Member Hinderaker agreed the Strategic Plan should also be updated and suggested they could be done simultaneously. Hostager stated the whole City should be reviewed in the Strategic Plan update. Mayor Bauer stated the 2001 Strategic Plan began with a survey of community residents. Council Member Hostager stated a survey could help residents “buy-in” to the process. Hostager stated Council Member Durhman should lead the rebranding effort. Jensen noted the EDA and Bank of Zumbrota will be sponsoring a workshop for local businesses and organizations from the American Independent Business Alliance in May. This could be a great opportunity to begin the rebranding and strategic plan process. There was no action taken at this time.


8-C. WWTP Door Replacement

Members review two quotes to purchase and install a metal, insulated door at the waste water treatment plant. Motion Hostager, second Hinderaker to approve the bid from Bowman Doors for $2,072. Approved 4-0-0.


8-D. Fire Truck Funding Transfer

The Fire Board recently approved purchasing a fire truck. The City’s portion of the purchase is $137,760. City Accountant Kim Simonson suggests funding the purchase with the following transfers:

$75,500 from Capital Restricted Fund (402) to General Fund (101), and

$32,260 from Municipal Reserve Fund (104) to General Fund (101), and

$30,000 is in the 2014 budget and is already in the General Fund (101)

Motion Hinderaker, second Hostager to approve the transfers for the fire truck. Approved 4-0-0


8-E. Lawn Mowing Contract Approval

Members review two quotes for lawn mowing services for 2014-2016. Green Edge Lawn Service is the low bidder at $715 per mowing. Motion Hinderaker, second Drenckhahn to approve the bid from Green Edge Lawn Services for 2014-2016. Approved 4-0-0.



Jensen stated the annual Board of Equalization is scheduled for Thursday April 17th. The brush site has been cleared and ground. Public Works is planning on recruiting for a seasonal employee for park maintenance, etc. Public works crews have been busy sweeping the streets and patching potholes. A quote to crack seal on Jefferson Drive should be presented in the near future. Meetings have been scheduled between cities in Goodhue County regarding possible changes to solid waste management. Goodhue County may require all cities use the county facility in Red Wing. This could mean increases in tipping fees for waste haulers which may be passed on to consumers. Spring cleaning has been scheduled by Waste Management for May 24th. A new hydrant will be installed on 4th Street East. The SE MN League of Cities is holding a meeting on April 28th.


King stated the American Independent Business Alliance will hold a workshop/mini-conference in May.


Library Director Hill stated representatives of municipal libraries in Goodhue County will be presenting an update to Goodhue County Commissioners on April 15, at 10:00 am. He invited Council members to attend.    


Meeting adjourned 6:50 p.m.


                                                                                    Neil Jensen City Administrator

City of Zumbrota; 175 West Avenue; Zumbrota, MN 55992