Zumbrota, MN 

Bridging the Past and the Future

July 10,2014 Council Minutes







JULY 10, 2014

6:00 P.M.    



Pursuant to due call and notice thereof, Mayor Rich Bauer called the Zumbrota City Council to order at 6:00 p.m.  PRESENT:  Mayor Rich Bauer; Council members Dale Hinderaker, Tina Hostager, Sara Durhman and Brad Drenckhahn.  Others present: City Administrator Neil Jensen, Police Chief Gary Selness, Community Development Director Dan King, City Attorney Matt Rockne, Police Officer Rob Jarrett, NewsRecord reporter Tara Chapa, Sandy Hadler, and Mark Murch of Scanlon, Nietz & Murch.


The meeting opened with the Pledge of Allegiance.



Motion Drenckhahn, second Hostager to adopt the agenda.  Approved 5-0-0.



Motion Hinderaker, second Durhman, to approve the regular City Council meeting minutes of June 19, 2014.  Approved 5-0-0.



Motion Hinderaker, second Durhman to approve the accounts payable of $223,221.82.

Approved 5-0-0.




Unfinished Business:

7-A.  2015 General Fund Budget Discussion

Council reviewed the 2014 General Fund Budget.  Hinderaker spoke about the expected increases to healthcare costs and asked staff to increase projected costs by 20%.  Jensen asked if Council would like to cover the remaining cost of the fire truck purchase by reducing the contingency line item.  Drenckhahn and Hostager expressed their support for this idea


7-B.  DFA Wastewater Permit

A national representative from DFA will be meeting with Bauer, Drenckhahn and Jensen to discuss the wastewater issues which the City has been having with DFA.  This representative will also speak with the Council.  Action on the permit was delayed at this time but the rates are still on schedule to increase on July 24th.  So far there have been no penalties in July.    





8-A.  2013 City Audit Approval

Mark Murch of Scanlon, Nietz and Murch, was on hand to present the 2013 Audit.  The City received an unqualified opinion.  Motion Drenckhahn, second Durhman to approve the 2013 City Audit.  Approved 5-0-0.


8-B.  2014 Reservoir Tank Cleaning and Inspection Project

The water reservoir in the Trelstad addition is due to be cleaned.  Three years ago it had been cleaned for the very first time and had a huge accumulation of sediment which was removed.  This time the City will learn exactly how much sediment accumulates in three years.  The cost to clean the tank with 3 inches or less of sediment is $2,575.  Any accumulation over 3 inches will be an additional removal cost.  Motion Hostager, second Drenckhahn to approve hiring of Midco to clean the water reservoir.  Approved 5-0-0.


8-C.  Jefferson Drive Mill and Overlay Bituminous Patching

Street Supervisor Mike Olson had given a memo to Council requesting approval for patching Jefferson Drive.   The proposal was for two patches to be installed over the box culverts and another patch to be done by the fire hall.  The area will be prepped, milled and blacktopped for a cost of $16,645.  Motion Hostager, second Durhman to approve the Jefferson Drive mill and overlay bituminous patching in the amount of $16,645.  Approved 5-0-0.


8-D.  Zumbrota Code of Ordinances Update

The City Code of Ordinances has not been updated in over eight years.  An estimate of the cost of updating the code is $2,100-$2,900.  Motion Drenckhahn, second Hinderaker to approve the Zumbrota Code of Ordinance update not to exceed $2,900.  Approved 5-0-0.



Administrator Neil Jensen:

Informed the Council the wastewater treatment plant is in need of some costly repairs.  The digester skimmers are rusted through and three of the ten pumps are leaking.  The valves in front of the pumps are frozen and need replacing.  Estimates will be forthcoming.  Also the digester roof needs to be replaced.  East Avenue has been milled and the underground work will start next week.  The Pool has received new controls and has had a pump repaired.  Jensen also asked Council to consider beginning to seek out a grant to pay for repairs to the trestle on the bike trail.  The trestle is in need of costly repairs and it would be advantageous to begin searching for ways to defray some of the cost.


Jensen also asked if the Council would consider allowing hiring another part-time street employee.  The Street department is doing more maintenance in house and another part-time employee would allow them to catch up.  Motion Drenckhahn, second Hinderaker to approve the hiring of an additional part-time street employee.  Approved 5-0-0.


Chief Gary Selness:

Asked the Council for permission to replace the oldest light bar on the squad.  He also asked to have the old radio removed from the car as it is not used by anyone anymore.  Motion Durhman, second Drenckhahn to purchase a new light bar and uninstall the VHF radio at a cost not to exceed $3,000.  Approved 5-0-0.


Community Development Director Dan King:

Said the Covered Bridge Festival was in the black and he thanked all the volunteers.  He also informed the Council the Music in East Park will be moving to the Congregational Church for the rest of the summer.  He was uncertain if the Farmers’ Market would be moving as well. 


Meeting adjourned 7:10 p.m.


                                                                                    Neil Jensen City Administrator

City of Zumbrota; 175 West Avenue; Zumbrota, MN 55992