JUNE 7, 2007 6:00 P.M.
Pursuant to due call and notice thereof, Acting Mayor Doug Borgschatz called the Zumbrota City Council to order at 6:00 p.m. PRESENT: Councilmembers Willard Eberhart, Doug Borgschatz, Betty Jo Grothe. Absent: Mayor Rich Bauer and Councilmember Michael Feil. Others present: City Administrator
The meeting opened with the Pledge of Allegiance.
Motion Grothe, second Eberhart to adopt the agenda. Approved 3-0-0.
Motion Eberhart, second Grothe, to approve the regular meeting minutes of 05/17/2007. Approved 3-0-0.
Motion Grothe, second Borgschatz, to approve the Work Session minutes of 05/17/2007. Approved 3-0-0.
Motion Eberhart, second Grothe to approve the accounts payable of $586,824.43. Approved 3‑0‑0
8-A. 2008 Preliminary Budget Discussion
City Administrator Jensen asked the Council to begin thinking about budget. The budget in 2008 will be in a new format which will capitalize on the abilities of the computer software. Due to the Governor’s veto of the LGA bill those numbers will not be finalized until August. City staff will begin working through expenses. Jensen also reminded the Council of the following expenses: bonding for industrial park, upcoming City Hall and city building maintenance, and fire equipment set aside money.
8-B. Health Insurance Renewal 2007-2008
The medical insurance renewal date for city employees is July 1, 2007. Dale Hinderaker was on hand to present the Council with the renewal contract. Health Partners had a less than 3% increase in cost from the previous year. The history of the City was good and there was a reduction in table rating. Hinderaker proposed the following to the Council. The employees would be keeping the same coverage but the City would establish a health insurance reimbursement account and accept a higher deductible. When the employees have an insurance claim they would bring in their explanation of benefits and then fax it to an administrator who would then reimburse them for the visit. It does add an extra step for the employee but the savings are significant. At the least the City will save $13,000. There will be initial set up costs for the administrator of the plan (EideBailly) and a $100 per month administrative charge.
Motion by Grothe, second Eberhart to approve renewal of the medical insurance policy with Health Partners for Empower Open Access and to keep the benefits the same using a health reimbursement account with EideBailly. Approved 3-0-0.
8-C. July 5th Council Meeting Reschedule
Due to July 4th falling on a Wednesday, it was suggested the July 5th Council meeting be moved to July 3rd so the July 4th weekend remains open.
Motion Grothe, second Borgschatz to move the July 5th council meeting to July 3rd.
8-D. City Hall Maintenance
Administrator Jensen briefed the Council on the meeting he had with R.A. Morton. There is concern about the trim band encircling City Hall. It appears there may be moisture leaking behind the trim band and the trim band itself is starting to fail. The construction manager from R.A. Morton researched the questions and found the trim was what the architect called for. Jensen asked Councilmember Eberhart if he would be interested in spearheading the effort to find out what repairs and maintenance needs to be done to City Hall. Eberhart requested he be allowed to cut away a portion of the exterior of the building to see if what kind of damage, if any, there is.
Administrator Jensen reported the Park Board had received three bids for paving the ball field parking lot, trail and basketball courts. The low bid from Rochester Sand and Gravel for $71,814.50 was accepted by the Park Board.
Public Works Director Rich Lohmann;
Reported that striping needs to begin on the newly completed roads. He will lay out a plan for striping and have it approved by Council.
WHKS will be getting back to him with prices on a chip seal project for the summer.
DFA has maintained acceptable standards at the wastewater treatment facility and the odor issue has not been a problem since April.
City Engineer Bill Angerman;
Reported the grading and earthwork has begun in the Highway 52 SW Business Park. There is an anticipated completion of the earthwork of July 5th. The infrastructure is expected to be complete and the lot ready on August 31st. There has been a meeting with the Harris Company and they will be back to see the Council in July.
Councilmember Doug Borgschatz;
The ball field shelter has been started. The shelter is 24X36 feet. Terry Buck has headed up the building. Scott St. Marie and Viking Electric will be donating some fixtures. Pete McWaters of Mr. Electric will be donating some services. Doug, Rick, Lars Nygren and Tom Steger will be staking out the basketball court over the weekend.
Reported interviews have been completed for the Library Director. A decision will be made at the June 12th Library Board meeting. She will report the results to Council at the next meeting.
Councilmember Bill Eberhart;
Reported the Fire Department had been served dinner by a family they had assisted during an automobile accident. It was greatly appreciated by the fire department and they are to be commended for the wonderful work they do.
Meeting adjourned 6:40 p.m.