Zumbrota, MN 

Bridging the Past and the Future

June 21, 2007 Council Minutes






JUNE 21, 2007   6:00 P.M.    



Pursuant to due call and notice thereof, Mayor Rich Bauer called the Zumbrota City Council to order at 6:00 p.m.  PRESENT:  Councilmembers Willard Eberhart, Doug Borgschatz, Betty Jo Grothe and Michael Feil.  Others present: City Administrator Neil Jensen, City Accountant Kim Simonson, Police Chief Gary Selness, News Reporter Sandy Hadler, Jim Wedge, Brian Haugen Jon Burmeister of the PFM Group, Ruth Sheets, Evie Korsten, Alice Lother and Karen Brooks.


The meeting opened with the Pledge of Allegiance.



Three items were added to the agenda:  8-H Brian Haugen Route 52 Request; 8-I Stop Sign at Covered Bridge Ball fields and 8-J Library Board Appointment Change.  Motion Grothe, second Eberhart to adopt the agenda as amended.  Approved 5-0-0.



The meeting date in the header of the meeting minutes was incorrect.  Motion Borgschatz, second Eberhart, to approve the regular meeting minutes of 06/07/2007 as amended. 

Approved 3-0-2.



Motion Eberhart, second Borgschatz to approve the accounts payable of $32,192.79. 

Approved 5‑0‑0.





Public Hearings/MeEtings: 


Unfinished Business:


7-A.  2008 Budget Discussion

City Administrator Neil Jensen reminded the Council to continue considering their budget ideas for 2008.  He will have a rough budget to the Council at the July 3rd meeting.  He also reminded the Council the LGA numbers will be an unknown until August.




8-A.  Street Closure Request (ZAAC)

The Zumbrota Area Arts Council will again be hosting an iron pour in September and are requesting East Avenue between 3rd and 4th Street be closed during the event.  Last year there were no problems with the streets.


Motion to approve the ZAAC closure request of East Avenue between 3rd and 4th Streets for the iron pour Grothe, second Feil.  Approved 5-0-0.


8-B.  Donation Request Limit/Historical Society Request/Arts Council Request

Jim Wedge was on hand to request funding for the Zumbrota Area Historical Society.  He presented a letter and was on hand to answer any questions.  He requested funding this year as well as an annual stipend.  The Arts Council was also requesting funding.  In 2006-2007 the City donated approximately $11,055 to various organizations. 


Council discussed how they would like to handle donations.  Council Member Eberhart stated some requests could be granted by EDA and Park Board but others should come to council.  The Mayor said that the Arts Council and Historical Society requests should be handled by the Council.  Council Member Borgschatz suggested perhaps 1% of the general fund budget could be donated for contributions and 1 time requests could be handled by the Boards.  Administrator Jensen added that it is simpler to have an amount in the budget that to try to find money during a budget cycle. 


The Council will continue consideration of the matter and the item was tabled until the July 3rd meeting.


8-C.  Accept Petition Highway 52 Industrial Park 

Motion Eberhart, second Grothe to accept the Petition for Local Improvement for the Highway 52 Industrial Park.  Approved 5-0-0.


8-D.  Resolution 2007-09 Approve Internal Financing of EDA Industrial Park 

Jon Burmeister of the PFM Group spoke with the Council about the bonding for the industrial park.  Approximately $166,000 of the bonding would be taxable.  The bonding costs for that portion were considerable and Jensen and Burmeister felt it would be prudent to consider an internal loan from Municipal Reserve Account to the EDA for that portion of the bonding.  The loan would be for $166,000 over 5 years with two payments per year at a rate of 5.25%.


Motion Grothe, second Borgschatz to approve Resolutions 2007-09 A Resolution Approving The Interfund Loan For the Economic Development Authority Highway 52 Southwest Business Park.  Approved 5-0-0.


8-E.  Resolution 2007-10 Bonding 

Jon Burmeister of the PFM Group said an agreement for bonding has been reached with the Bank of Zumbrota for the costs of the industrial park.  The bond will be a general obligation improvement bond, series 2007.  It is in the amount of $260,000 to be issued 7/9/2007 with a maturity date of 2/1/2016.  The term is nine years at 4.35% payable semiannually. 


Motion Grothe, second Eberhart to approve Resolution 2007-10 Bonding.  Approved 5-0-0.


8-F.  Additional Grading Highway 52 Southwest Business Park 

When the original concept of the business park was discussed it was planned that the remaining sites would be graded at a later date due to cost.  However, city staff has received a very reasonable bid for grading the site and would like to grade it to a sale ready condition.  Community Development Director King has spoken with a party interested in the lot.  Cost will be discussed at the next meeting. 


Motion Grothe, second Borgschatz to direct WHKS to draw up grading plan.  Approved 5-0-0.


8-G.  Request to Sell 2001 Police Squad Car 

Motion Borgschatz, second Grothe to approve the request to sell the 2001 Ford Crown Victoria squad car.  Approved 5-0-0.


8-G.  Brian Haugen Route 52 Request 

Brian Haugen, owner of Route 52 truck and Car Care was on hand to request reimbursement for the costs he incurred extending the sewer line through his property.  He incurred approximately $14,000 in costs.  The disagreement revolves around whose costs this should be.  Mr. Haugen did request a minor subdivision but he stated he in no way intended to be a developer.  Conway Jacobson has stated that he will not be responsible for the costs.  Mr. Haugen wants the community and Council to know about this and come to some sort of resolution. 


8-H.  Stop Sign at Covered Bridge Ball Fields

 Motion Grothe, second Feil to direct city staff to add a stop sign where the ball fields intersect with Highway 58.  Approved 5-0-0.


8-I.  Library Board Appointment Change 

Motion Borgschatz, second Eberhart to appoint Michael Feil to the Library Board in place of BJ Grothe.  Approved 5-0-0.




City Administrator Neil Jensen

Administrator Jensen reported Midwest Fabrication had closed on the lot in the business park last week.


WHKS Engineering Tim Hruska;

Reported the first third of the building pad is finished in the industrial park.  He will have a quote on seal coating at the next council meeting.


Mayor Rich Bauer;

Reported on his Washington D.C. trip.  He met with 5 of our elected officials.  They seemed receptive to what Dakota, Goodhue and Olmsted counties were lobbying for which was the continued support of funding for Highway 52.  He also reported he and Jensen would be attending a variance request hearing for Central Livestock Auction Market at the County.  He wants the language tightened so as to protect the City’s interests.


Councilmember Doug Borgschatz;

Reported the softball shelter has been completed.   He thanked Terry Buck and Pete McWaters for their work.  The Softball Association has a $600-$800 shortfall on the project.  They will be bringing that to the Park Board.


Councilmember BJ Grothe;

Reported a library director has been hired.  He will start on August 27th.


Councilmember Bill Eberhart;

Reported he had cut into the side of the building to look for water damage.  The masonite trim is failing but it appears there has been no significant leakage into the building.  He suggests a new plastic product be applied with flashing this year before any damage can develop.



Meeting adjourned 7:35 p.m.


                                                                                    Neil Jensen City Administrator

City of Zumbrota; 175 West Avenue; Zumbrota, MN 55992