Zumbrota, MN 

Bridging the Past and the Future

August 2,2007 Council Minutes






THURSDAY AUGUST 2, 2007,   6:00 P.M.    



Pursuant to due call and notice thereof, Mayor Rich Bauer called the Zumbrota City Council to order at 6:00 p.m.  PRESENT:  Mayor Bauer; Council Members: Doug Borgschatz, Bill Eberhart, Michael Feil, Betty Jo Grothe; City Administrator Neil Jensen, Public Works Director Rick Lohmann, City Accountant Kim Simonson, Community Development Director Dan King, City Engineer Bill Angerman, Police Chief Gary Selness, City Attorney Matt Rockne, Library Director Jeannie Johnson, NewsRecord Report Sandy Hadler, Brian Haugen and Jim Wedge

The meeting opened with the Pledge of Allegiance.



Motion Borgschatz, second Grothe to adopt the agenda.  Approved 5-0-0.



Motion Grothe, second Bill, to approve the regular meeting minutes of July 19, 2007.  Approved 5-0-0.



Motion Grothe, second Borgschatz to approve the accounts payable of $191,603.48.  Approved 5-0-0.




Public Hearings/MeEtings: 


Unfinished Business:


City Administrator Jensen informed the Council that 2008 LGA has been cut by approximately $19,000.  There has been an 8% increase in taxable market value which will generate $81,000.  The General Fund is out of balance by approximately $19,000.  This amount was made closer by lowering the contingency fund, park board and fire fund. 


Council Member Eberhart asked why the Park budget was increased $25,000.  He had been under the impression the increased level of funding was only for 2 years.  He does not believe the Park is under funded.  He and Feil also asked for a laundry list of the Park Boards plans.  Council Member Grothe pointed out the plans of the Park Board were listed in the Park Board minutes.   Administrator Jensen pointed out the Park Board has done a tremendous job.  The new shelter at the ball fields cost the city $500 with the rest being donated.  Mayor Bauer also stated that the parks define the community.  Jensen pointed out that this is still a work in progress and at the next meeting more items can be hammered out. 


7-b industrial park land purchase/change order #2 approval industrial park/grading agreement (tim mack)


The Council reviewed a letter from Tim and Marie Mack offering their property to the City at a cost of  $0.59 per square foot.  Motion to purchase property from Tim and Marie Mack to be utilized for fill, not to exceed 1.5 acres Grothe, second Eberhart.  Approved 5-0-0.


WHKS submitted Change Order 2 for the Business Park.  The net increase to the bid was $53,650 which results total bid cost of $421,849.10.  Motion to approve Change Order 2 Grothe, second Borgschatz.  Approved 5-0-0.


The Grading Agreement for the SW Business Park was presented to the Council.  This will allow the City to grade the property before it is owned by the City.  Motion to approve the grading agreement Grothe, second Feil.  Approved 5-0-0.




8-A. 2007 National Night Out Proclamation

National Night Out will be held August 7, at the Fire Hall.  Motion to approve the National Night Out Proclamation Eberhart, second Feil.  Approved 5-0-0. 


8-B.  Library Budget

Library Director Jeannie Johnson was on hand to discuss the proposed Library budget for 2008.  There were some decreases and she explained the increases were driven by thinks the library cannot control such as an increase in PERA.  There will be a shift in expenses and the Library will become responsible for paying more of the expenses incurred such as mowing and snow removal.  The Library Board is requesting that for the first year those funds be shifted from the fund where the expenses were originally paid from.  Johnson explained the Library must keep an operating reserve on hand of six months worth of operating expenses.  She also explained that this budget request is a best case scenario and there could be some cuts made to discretionary items if needed.  She reported the new Library Director, James Hill, will be starting August 27th.  He and his wife, Cheryl, will be moving here from Chicago.  She will bring him to meet the Council on September 6th. 


8-C.  Ordinance 2007-1 Ultimate Fighting

The Council was presented with an ordinance banning ultimate fighting within the City.  They will review the ordinance and discuss it at the next meeting. 


8-D.  Debt Service Fund Transfer

The Council received a memo from City Accountant Kim Simonson requesting an interfund transfer from fund 104 General Reserve to Fund 515 2007A Bonds in the amount of $41,346.  These monies were requested transferred by bond counsel in order to have money on hand to pay the initial bond payment for the 2007A bonds in February 2008.  Motion to approve the debt service transfer of $41,346 from Fund 104 to Fund 515 Grothe, second Borgschatz.        Approved 5-0-0.




City Administrator Neil Jensen

Reminded Council the budget must be approved in September.


City Accountant Kim Simonson;



Public Works Director Rich Lohmann;

Seal coating will begin shortly.  Rochester Sand and Gravel has already begun the patching.



Community Development Director Dan King;

Expressed his appreciation for the prompt action on the industrial park.



City Engineer Bill Angerman;

Reported on the Industrial Park progess.  Change Order #1 is done and the work on Change Order #2 will begin on Monday. 



Police Chief Gary Selness; No Report



City Attorney Matt Rockne;

Wanted to disclose that his office had applied for the Small Cities Development grant.  He needed to disclose this to the Council.



Mayor Rich Bauer; No Report



Council Member Doug Borgschatz;

Reported utilities are across to the Business Park.  He also read a statement to the Council as follows:

“Tonight in my report I would like to clear up or correct the record.  The last two council meetings we have had the utility extension issue with Brian Haugen before us.  As reported in the local paper it implied that I said or concurred that it was Conway Jacobson’s responsibility.  First let me be clear on this.  I do not believe I said those words, but if I did or in any way implied that it was Conway’s responsibility for the line extension I will apologize.  It is my belief now as it was at the last council meeting that the city was never a developer for any of the properties out at the Jacobson Commercial Park, thus the city bears no responsibility for extension of the utilities to the next property line.  Mr. Haugen became a developer of a minor subdivision when he purchased land from Mr. Jacobson.  Then Mr. Jacobson came before council as a developer for the adjacent property.  Clearly the city policy is that all developers will extend utilities to the property line for any future developments.  Thank you.”



Council Member Bill Eberhart; No Report



Council Member Michael Feil; No Report



Council Member BJ Grothe; No Report



Meeting adjourned 7:18 p.m.


                                                                                    Neil Jensen City Administrator

City of Zumbrota; 175 West Avenue; Zumbrota, MN 55992