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Zumbrota, MN 

Bridging the Past and the Future

February 2, 2006 Council Minutes

                         CITY OF ZUMBROTA CITY COUNCIL MINUTES

          REGULAR MEETING     February 2, 2006   6:00 P.M.      TOWN HALL

 

Pursuant to due call and notice thereof, Mayor Rich Bauer called the Zumbrota City Council to order at 6:00 p.m.  PRESENT:  Mayor Bauer, Councilmembers Willard Eberhart, Betty Jo Grothe, Doug Borgschatz, Michael Feil.  Others present: City Administrator Neil Jensen, City Accountant Kim Simonson, Public Works Director Rick Lohmann, Police Chief Gary Selness, Reporter Sandy Hadler, Jim Wedge, Conway Jacobson, Jeff Pera, Paul Qualy, Lynn Bruns I&S Engineers.

 

The meeting opened with the Pledge of Allegiance.

 

AMENDMENTS/ADOPTION OF AGENDA

 

Mayor Bauer added Charitable Gambling Permits to the agenda.

               Motion Grothe, second Borgschatz, to adopt the agenda as amended.  Carried 5-0-0.

 

MINUTES

 

            Motion Borgschatz, second Feil, to approve the regular meeting minutes of 1/19/05.      Carried 5-0-0

 

           

ACCOUNTS PAYABLE

 

Motion Eberhart, second Grothe to approve the accounts payable of $75,128.41.  Carried 5‑0‑0

 

PUBLIC COMMENT:

Paul Qualy made the following comments in regards to the public infrastructure fee.  He stated that low income citizens, if petitioned to the Council, could have the infrastructure fee waved.   He also suggested to the council that with the upcoming election the city should implement a tax on all political campaign advertising.   

 

Unfinished Business:

 

7-A  Police Department:

Mayor Bauer reported that the Police Committee held a negotiation meeting.  The union requested Council discussion and decision on the floater holiday request presented to them from the police officers.  Mayor Bauer read from the personnel policy the holidays already on the books and asked the Council if a floater holiday was in order. After Council discussion, the Council felt the employees receive a generous amount of holidays and an additional holiday was not in order. 

 

            Motion Feil, second Eberhart to not have a floating holiday for the employees and to      leave the personnel policy as is with regards to holidays.  Carried 5-0-0

7-A  Engineering Appointment/Contract:

Mayor Bauer requested from the council the length of the engineering contract that will be executed.  Mayor Bauer suggested a three or five year contract be negotiated with the selected firm.  Councilmember Eberhart recommended WHKS Engineers as the new city engineer and therefore made a motion as stated.

 

            Motion Eberhart, second Grothe to hire WHKS as the new city engineer and to bring    back a three year contract to the next council meeting for review and approval.

            Carried 5-0-0   

 

8-A  Automatic Voting Machine Agreement Z/M Schools:

 

Z/M Schools has requested the use of the new voting machine which is required for the next general election.  The school would be allowed to use the voting machine on non election years.  They would be required to perform all maintenance and programming for the elections involved by the school.

 

            Motion Grothe, second Borgschatz to approve the Automatic Voting Machine agreement          with the Z/M School District.  Carried 5-0-0

 

8-B  Board Compensation:

 

The City Council received a letter from a citizen concerning fairness on city board compensation.  The EDA, by State statute, is required to be compensated for meeting attendance.  All other board members are volunteers and the City does not compensate on meeting attendance.  Councilmember Borgschatz requested staff to research the amount of expenditures if all boards were compensated equally.  After discussion the Council requested that staff and Council liaisons talk to the other boards on how they would feel about compensation or if they feel it is a volunteer position. Staff will research the issue and bring back the information requested.

 

8-C  National Incident Management System Training:

 

 City Administrator Neil Jensen discussed with the Council the required training for NIMS.  This training is required if the city ever has a disaster declaration and requests funding from the federal government.  NIMS Training should be complete by October, 2006, and should include everyone involved with the disaster.  Mayor Bauer suggested the City include the surrounding townships to utilize the training.  The City will contact the four townships surrounding the city to see if they are interested in the training.  City Administrator Neil Jensen will bring back additional information when available.

 

8-D  Snow Plow Truck Bids:

 

Public Works Director Rick Lohmann received two quotes for a 2006 one ton four wheel drive pickup and plow.  The quotes are as follows:

 

Zumbrota Ford             $20,993.56 plus tax, title and license

 

Grover Auto                             $20,750.00 plus tax, title and license

 

 

Boss Power V Snow Plow Installed

 

Agri-Tech                                 $5,300.00 plus tax

 

Page’s Welding                        $5,195.00 plus tax

 

Public Works Director Rick Lohmann recommended the purchases of a Chevrolet one ton four wheel pickup from Grover’s and the Boss Plow from Page Welding. 

Councilmember Feil asked if the department is in need of a new pickup.  Councilmember Eberhart asked why the City couldn’t stretch out the purchases of the trucks over a longer time span.  Eberhart suggested it might be prudent with the current police budget cuts and the reduction of one officer for the City to extend the equipment purchases out further.  Mayor Bauer and Councilmember Borgschatz stated if that is the point the Council should look at the equipment scheduling and see if it needs adjustment in the future.

 

            Motion Grothe, second Borgschatz to purchase the 2006 one ton four wheel drive pickup         from Grover’s for $20,250.00 and the Boss V Power Snow Plow from Page Welding for             $5,195.00. Also to advertise for sale the 1989 Ford w/ snow plow and the 1991 Chevy two wheel drive pickup.  Carried 4-1-0 Eberhart

 

Paid Time Off Policy

 

City Administrator Neil Jensen presented the Council with the Paid Time Off Policy. The policy has been reviewed by city employees and all their questions were answered.  Mayor Bauer reported he feels it is a fair deal for the city and the employees.  Councilmember Eberhart questioned the reason why first year employees receive vacation when in the current personnel policy the employee has to accrue the time the first year before it is used.  Mayor Bauer requested the Council bring their questions to City Administrator Neil Jensen before the next meeting.

 

Community Development Director Angie Bersaw Resignation

 

Community Development Director Angie Bersaw has turned in her resignation effective as of February 24, 2006.  She has taken a position with SRF Consulting Group. 

 

            Motion Grothe, second Eberhart to accept Community Development Director Angie     Bersaw’s resignation. Carried 5-0-0 

 

 

 

 

 

Advertise Community Development Director Position

 

With the resignation of Community Development Director Angie Bersaw there is a need to advertise for the Community Development Director position.  Councilmember Borgschatz stated perhaps the Council should review the position description and revise it.  Councilmember Eberhart stated he had received a positive comment on the work Community Development Director Angie Bersaw has done and how nice it was to come into City Hall and talk to one person.  City Administrator Neil Jensen requested two council members sit on the hiring committee to select a new Community Development Director. 

 

            Motion Eberhart, second Feil to advertise for the Community Development Director and           have Councilmembers Grothe and Feil sit on the hiring committee. 

 

Charitable Gambling Permit

 

City Administrator Neil Jensen asked the Council if they would like to review all the charitable gambling permits or if the City Administrator could approve them and place copies in their mailboxes. 

 

            Motion Grothe, second Feil  to direct City Administrator Neil Jensen to approve the      Charitable Gambling permits with the request that a copy be placed in the Councils’   mailboxes. Carried 5-0-0

 

REPORTS:

City Accountant Kim Simonson:

City Accountant Kim Simonson reported that the auditor’s were scheduled for April.

 

Public Works Director Rick Lohmann:

Public Works Director Rick Lohmann reported that progress is being made on the water meters and that approximately 45 were still to be installed with an March switch over in billing.

 

Mayor Bauer:

Mayor Bauer reported he had attended a flood control meeting with the townships and Goodhue County.  It was a preliminary meeting to discuss flooding issues and the direction in which the residents of Goodhue County want to see flood control handled.  Mayor Bauer also stated he will be attending the meetings of the four townships that abut Zumbrota to keep communication open between the townships and the city.

Councilmembers Borgschatz, Eberhart, Grothe and Feil thanked Community Development Director Angie Bersaw for her dedication and hard work and wished her luck in her new position.

 

Mayor Bauer adjourned the meeting at 7:10 p.m.

 

                                                                        _____________________________

                                                                        City Administrator Neil Jensen

City of Zumbrota; 175 West Avenue; Zumbrota, MN 55992