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Zumbrota, MN 

Bridging the Past and the Future

December 16, 2004 Council Minutes

                         CITY OF ZUMBROTA CITY COUNCIL MINUTES

REGULAR MEETING      DECEMBER 16, 2004   6:00 P.M.        TOWN HALL

 

Pursuant to due call and notice thereof, Mayor Rich Bauer called the Zumbrota City Council to order at 6:00 p.m.  PRESENT:  Mayor Bauer;  Councilmembers Dave Benson, Doug Borgschatz, Betty Jo Grothe, Deb Wilkinson.  Others present:  City Administrator Ron Johnson, City Accountant Mary Rohe, Community Development Director Angie Bersaw, Public Works Director Rick Lohmann, City Attorney Matt Rockne, Reporter Sandy Hadler, and others as per the attached list.

 

The meeting opened with the Pledge of Allegiance.

 

AMENDMENTS/ADOPTION OF AGENDA

 

It was suggested to add agenda item 8j- Library Board request to adopt resolution.

            Motion Grothe, second Wilkinson to adopt the agenda as amended.  Carried 5‑0‑0.

          

MINUTES

 

Motion Borgschatz, second Grothe to approve the December 2, 2004 regular meeting minutes.  Carried 5-0-0.

 

Motion Wilkinson, second Benson to approve the December 9, 2004 special meeting minutes.  Carried 5-0-0.

 

ACCOUNTS PAYABLE

 

Motion Grothe, second Benson to approve the accounts payable of $102,061.02.  Carried 5‑0‑0.

 

PUBLIC COMMENTS

 

1.  Diane Lexvold was present to complain about the way a police report was written related to a motor vehicle accident she was involved in.  She also felt she was owed an apology for the way she was treated by the police officer. 

 

UNFINISHED BUSINESS

 

1.  Brad Coleman, State of MN Office of Traffic Safety, and Gordy Pearson presented the Zumbrota Police Department with their 2004 Second Place MN Safe and Sober Award. 

 

2.  Jeff Sauve, archivist, presented information related to the documents and books found in the time capsule.  He put all the documents in a 3-ring binder for future viewing.  He recommended that the materials be provided to the Zumbrota Historical Society. 

 

 

PUBLIC HEARING

 

1.  Levy and Budget Hearing- Mayor Bauer opened the 2005 Levy and Budget Adoption Hearing at 6:35 p.m.  Administrator Johnson briefly reviewed previously presented information.  No input was received from the public.  Mayor Bauer closed the hearing at 6:44 p.m.  Resolution 2004-34 was presented for consideration.

Motion Wilkinson, second Grothe to adopt RESOLUTION 2004-34, a Resolution Approving the Levy and Budget Collectible in 2005 as follows:

GENERAL                               $494,010                                  

LIBRARY                                $148,290                                                                       PARK                                      $  40,500                                                                       SWIM POOL                           $  31,500                                                                       STORM WTR                          $    8,000                                                                        ’04 REFUNDING                     $165,000                                                          

                                                                        $887,300          

                        GOLF CRSE ABATMT            $    1,850

                        G AUTO ABATMT                 $  16,000

                        TOTAL                                    $905,150

Motion carried 5-0-0.

 

UNFINISHED BUSINESS (Continued)

 

3.  There was nothing to report on the request to move crosswalk lights from 7th Street to 9th Street.

 

4.  At the last meeting, Conway and Kathy Jacobson and Jim and Don Wendt petitioned for public improvements (street, water and sewer) to serve the Jacobson Commercial Park and the Wendt properties just south of Jacobsons.  Presently, staff requested additional time to discuss the request, and potential funding options, with the affected property owners.  Staff will report back at a future Council meeting.

 

5.  Two proposals were received to conduct the search process for a new City Administrator.  Pros and cons of each proposal were discussed.  It was clear that the Brimeyer Group has conducted searches in several MN cities, and many of those cities were smaller cities.  

Motion Grothe, second Wilkinson to accept the proposal of the Brimeyer Group to conduct the search process for a new City Administrator for a flat fee of $14,000 with additional expenses estimated at $3,000 to $3,500.  Carried 5-0-0.

 

NEW BUSINESS

 

1.  Jeannie Johnson, Head Librarian, informed Council that negotiations with Wabasha County commissioners have not resulted in an increase in funding for public libraries serving Wabasha County rural residents at least back to the 2003 level, and that Wabasha County commissioners have certified to the state the minimum amount of public library funding allowed by law.  Ms. Johnson said that the Zumbrota Library Board, in conjunction with other public libraries receiving tax dollars from Wabasha County, will provide minimum service to Wabasha County residents, beginning no later than February 1, 2005.  Minimum service shall be here defined as two items charged per card at any time, and two requests outstanding per card at any time.  The Library Board is requesting adoption of a City Council resolution stating that they understand the action to be taken by the Zumbrota Library Board, and that they support the action to be taken by the Library Board.

Motion Grothe, second Borgschatz to adopt RESOLUTION 2004-35, a Resolution In Support of Library Board Action related to service to Wabasha County residents.  Carried 5-0-0.

 

UNFINISHED BUSINESS (Continued)

 

6.   There was nothing to report related to the electric meter location on new construction.

 

NEW BUSINESS (Continued)

 

2.  Community Development Director Angie Bersaw presented a request to purchase equipment and engage services for a Geographic Information System (GIS), a system of computer software, hardware and data, and personnel used to manipulate, analyze and present information that is tied to a spatial location.  A GIS combines layers of information about a place to give you a better understanding of that place.  A GIS links databases of information to a map for easier interpretation of the data.  A GIS is not just an electronic version of our existing maps.  GIS organizes all existing information (base map, utilities, land use, etc.) in one place, to allow for many different analysis possibilities.  The GIS ties information about our city to a spatial location that can be linked to other information already available (i.e., farm service aerials, wetland information, etc.).  She stated that GIS would be beneficial to the planning, economic development and public works departments.   The estimated cost is approximately $25,000.  She explained that there is $16,000 budgeted for GIS in the 2005 budget.  The remaining balance could be covered by interest earned in the capital projects fund, which approximates $10,000.

Motion Borgschatz, second Wilkinson to approve up to $25,000 for the purchase of the necessary equipment and services to implement a Geographic Information System (GIS).  Carried 5-0-0.

 

3.  Administrator Johnson suggested that a public hearing be conducted before adoption of the 2005 fee schedule.

Motion Wilkinson, second Grothe to set a public hearing for 6:15 p.m., January 20, 2005 to consider adoption of the 2005 fee schedule.  Carried 5-0-0.

 

4.  Mayor Bauer requested approval of the 2005 board/committee appointment list with the exception of the Library Board.

Motion Benson, second Borgschatz to accept the 2005 board/committee appointments- Library Board recommendations to be presented in January, 2005.  Carried 5-0-0.

 

5.  Public Works Director Rick Lohmann received several quotes for rental equipment for 2004.  He requested approval to accept all quotes and authorize the public works department to call for equipment in the most economically efficient manner on a per job basis. 

Motion Wilkinson, second Grothe to accept all quotes to provide rental equipment and authorize the public works department to call for the equipment in the most economically efficient manner on a per job basis.  Carried 5-0-0.

 

6.  The Zumbrota Fire Department requested approval of a Goodhue County Fire Association Mutual Aid Agreement.

Motion Benson, second Borgschatz to approve the Goodhue County Fire Association Mutual Aid Agreement.  Carried 5-0-0.

 

7.  Cities obtaining excess liability coverage from the League of MN Cities Insurance Trust must decide whether or not to waive the statutory liability limits to the extent of the excess coverage purchased.  The City has previously accepted the annual premium without waiver of immunity, and staff recommends to continue this practice for 2005.  The Fire Board requested that Council act on their coverage also.

Motion Borgschatz, second Benson to accept the LMCIT annual premium without waiver of immunity for the City of Zumbrota and the Zumbrota Fire Board.  Carried 5-0-0.

 

8.  Administrator Johnson received a proposal from Red Wing Glass to replace the panels below 17 exterior windows with a flat, insulated fiberglass/aluminum panel.  Concern was expressed that the proposal did not include raised panels, as are on the building now.  Johnson stated that he would discuss the project further with Brad Hegseth, manager of Wedge Lumber. 

 

 9.  Staff recommended the purchase and installation of a payment drop box to be located just outside of city hall.  Councilmember Borgschatz offered the services of Goodhue County Cooperative Electric to conduct the boring for the pedestal. 

Motion Benson, second Grothe to approve the purchase of a payment drop box with post at a cost of $254.49 plus sales tax, shipping, and the cost of lettering.  Carried 5-0-0.

 

REPORTS

 

-City Administrator-

-Thanked staff for all their work over the past 15 ½ years during his stay as City Administrator.  He told staff they should be proud of their accomplishments, and he has enjoyed working with them on the many projects that have been completed.  He also thanked Councils, past and present, for their support and good decision-making. 

 

-City Accountant Mary Rohe-

-Requested approval of several fund transfers.

Motion Grothe, second Borgschatz to approve the following fund transfers:  $67,500 from General Fund to General Seal Coat; $10,000 from General Fund to General Sidewalks; $12,000 from General Municipal Reserve to General Fund; $7,970 from TIF#2 to ’04 Refunding Bonds; $4,161 from TIF#10 to ’04 Refunding Bonds; $29,145 from TIF#10 to ‘96B Bonds; $5,905.95 from TIF#12 to ‘96A Bonds; $30,126 from TIF#12 to ‘96B Bonds; $13,400 from Capital Projects Restricted to General Fund; $8,650 from Water Maintenance (’94 Bonds) and $13,200 from Water Maintenance (’96 Bonds) to ’04 Refunding Bonds ($21,850); $45,100 from Sewer Renewals (’94 Bonds) and $19,300 from Sewer Renewals (‘96A Bonds) to ’04 Refunding Bonds ($64,400); $2,500 from General Bldg R&M, $4,800 from General Planning & Zoning, $1,000 from General Employee Safety, and $750 from General Public Safety to Capital Projects Restricted ($9,050).  Carried 5-0-0.

 

-Informed Council that the city received a dividend on the LMCIT property/casualty premium of over $15, 000. 

-Requested approval to pay accrued vacation and sick leave to Ronald Johnson.

Motion Wilkinson, second Borgschatz to pay Ronald Johnson his accrued vacation and sick leave.  Carried 5-0-0.

-Requested authorization for Acting Mayor Betty Jo Grothe to sign financial documents during the time there is no City Administrator. 

Motion Benson, second Wilkinson to authorize Acting Mayor Betty Jo Grothe to sign financial documents during the time period there is no City Administrator.  Carried 5-0-0.

 -Reminded all of the open house for Councilmember Wilkinson and Administrator Johnson on Friday from 2 p.m. to 4 p.m.

 

-Public Works Director Rick Lohmann-

-Informed Council that the cleaning and televising of the sanitary sewer mains is complete and he has a set of 23 DVDs of the mains.  He said the largest problem appears to be a large number of protruding taps.

 

-Mayor Rich Bauer, Councilmember David Benson, and Councilmember Betty Jo Grothe-

-All thanked Councilmember Wilkinson and Administrator for their work for the City of Zumbrota.

 

-Councilmember Deb Wilkinson-

-Stated that she has enjoyed her time on City Council, and that, although the vote for many issues was 5 to 0, this did not reflect the dialogue that took place on many of these items. 

 

Mayor Bauer adjourned the meeting at 7:55 p.m.

 

 

                                                                                    _______________________________

                                                                                    Ronald S. Johnson, City Administrator 

City of Zumbrota; 175 West Avenue; Zumbrota, MN 55992