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Zumbrota, MN 

Bridging the Past and the Future

November 4, 2004 Council Minutes

                         CITY OF ZUMBROTA CITY COUNCIL MINUTES

REGULAR MEETING      NOVEMBER 4, 2004   6:00 P.M.        TOWN HALL

 

Pursuant to due call and notice thereof, Mayor Rich Bauer called the Zumbrota City Council to order at 6:00 p.m.  PRESENT:  Mayor Bauer;  Councilmembers Dave Benson, Doug Borgschatz, Betty Jo Grothe, Deb Wilkinson.  Others present:  City Accountant Mary Rohe, Community Development Director Angie Bersaw, Public Works Director Rick Lohmann, City Attorney Matt Rockne, Police Chief Gary Selness, Bill Eberhart, Jim Wedge.

 

The meeting opened with the Pledge of Allegiance.

 

AMENDMENTS/ADOPTION OF AGENDA

 

It was suggested to add agenda item 8h- Communications facilities moratorium.

            Motion Wilkinson, second Benson to adopt the agenda as amended.  Carried 5‑0‑0.

          

MINUTES

 

Motion Borgschatz, second Grothe to approve the October 21, 2004 regular meeting minutes.  Carried 5-0-0.

 

ACCOUNTS PAYABLE

 

Motion Bauer, second Wilkinson to approve the accounts payable of $35,282.65.  Carried 5‑0‑0.

 

PUBLIC COMMENTS

 

There were no public comments.

 

UNFINISHED BUSINESS

 

1.  There was nothing on the request to move crosswalk lights from 7th Street to 9th Street.

 

2.  Discussion of the 2005 budget was rescheduled for the 2nd meeting in November.

  

 

NEW BUSINESS

 

1.  Council canvassed the election results, as follows:

 

MAYOR (FOUR-YEAR TERM)                                                       

Ward 1            Ward 2                        Total

 

            RICHARD BAUER                                613                   794              1407

 

   

COUNCILMEMBER AT LARGE (2 POSITIONS OPEN- FOUR-YEAR TERMS)

                                                            Ward 1                        Ward 2                        Total

DAVID C. BENSON                             400                  495               895

WILLARD EBERHART                         285                  417               702

DEB WILKINSON                                301                  364               665

PETER LEX                                           212                  292               504

Motion Wilkinson, second Grothe, that the City Council, acting as a canvassing board, declare the preceeding results of the November 4, 2004 general municipal election.  Carried 5-0-0.

 

2.  The City of Zumbrota acquired title to real property by deed of Conveyance of Forfeited Lands and has now determined that the property will not, in the foreseeable future, be used for a public purpose.  Therefore, the City Council is reconveying the property to the State of Minnesota.  Council had approved this earlier, but staff found it needed to be done by resolution.

Motion Grothe, second Borgschatz, to approve RESOLUTION 2004-29, approving conveyance of tax forfeited land to the State of Minnesota.  Carried 5-0-0.

 

3.  Due to a conflict, the City Administrator requested the second meeting in November be changed from 11/18 to 11/17.

Motion Wilkinson, second Benson, to set the date for the second meeting in November as Wednesday, the 17th.  Carried 5-0-0. 

 

4.  Garry Timbeross requested a 2 year grounds maintenance contract.  He agreed to the following  activities:  Mow (using his own equipment) the city hall grounds, library grounds, Covered Bridge Park and city property across from the Covered Bridge Park-once per week, trim in these same areas, open the hillside shelter when needed, clean both rest rooms in the park daily.  He proposed to do this for $250 per time.  If the weather is dry and the park does not need mowing, he would still receive $40 per week for conducting the last 2 duties.  He would start on or about May 1st and continue until no longer needed, probably around October 1st.  The City would no longer need to lease the mower used for the park – a cost of approximately $2,800 per year.  In addition, there would no longer be maintenance expense for that mower.  Garry also proposed to mow and trim the grounds (every other time) at the WWTF for $140 per time.

Motion Wilkinson, second Grothe to approve the 2 year contract with Garry Timbeross.  Carried 5-0-0. 

 

5.  A request was received from Steve Johnson, Zumbrota Ford Company, to honor Lois Lerfald for her 50 years as a valuable and respected employee by declaring October 30, 2004 as Lois Lerfald Day.

Motion Wilkinson, second Borgschatz to declare October 30, 2004 as Lois Lerfald Day  and authorize the Mayor to sign a Proclamation of same. Carried 5-0-0. 

 

6.  Police Chief Selness presented a request to upgrade three computers at the Police Department.  For the last year, the county law enforcement community has been working together to implement a centralized records system.  This centralized system would make information mutually available to all agencies, including prosecution and probation, within the county with a common records management system concerning criminal justice contacts with local citizens who reside in neighboring jurisdictions.  The system will also support the CriMNet Strategic Plan and Vision of a statewide integration of criminal justice records in the future.  The system also supports mobile computer systems for the future.  The projected date to have all Goodhue County agencies on-line is January 1, 2005.  Chief Selness requested the purchase of three new PC compatible computers to replace two old Macs purchased in 2000 and an old PC obtained from City Hall, purchased in 1998.  A quote of $1,200 per system was obtained from On-Site Computers.  The quote did not include monitors.  Only one monitor will be needed.  A quote for that was received for $140, including software, for a total of $3,740, plus tax.  Funds are available in the police equipment fund.

Motion Grothe, second Benson, to purchase the three PC compatible computers and one monitor from On-Site Computers for a total of $3,740 plus tax.  Carried 5-0-0.

 

7.  An engagement letter was received from Osweiler, Scanlon & Neitz, LLC, regarding the 2004 annual audit.  Their fee would be the same as last year, $13,707, plus an additional $1,000 to assist in the redesign of the notes to the financial statements required by GASB34.

Motion Benson, second Grothe to accept the proposal from Osweiler, Scanlon & Neitz, LLC to do the 2004 annual audit for a total of $14,707.  Carried 5-0-0.

 

8.  Community Development Director Bersaw presented an ordinance establishing a 180-day moratorium regarding applications for building permits for wireless telecommunications facilities.    The City has received a request in this area and the City Code does not address this.  The moratorium would give the City time to update the Code.

Motion Borgschatz, second Grothe to approve ORDINANCE 2004-07, establishing a 180-day moratorium regarding applications for building permits for wireless telecommunications facilities.  Carried 5-0-0.

 

 

REPORTS

 

-Community Development Director Angie Bersaw-

-Informed Council that Request-for-Proposal packets were ready for the Grover and Page properties and were being mailed out to developers.

-Noted the first meeting for the 2005 Festival committee will be November 17th and encouraged broad participation of the community.

 

-Public Works Director Rick Lohmann-

-Informed Council that the old church is gone and the site is looking great.

-Noted that the sanitary sewer televising was finished this week and a meeting is scheduled with David Drown regarding the water and sewer rate study.  Hopefully, a 5-year street maintenance plan can be formulated from this information.

 

-Police Chief Gary Selness-

-Announced approval of his application for funding from the Local Law Enforcement Block Grant program with the Office of Justice Program.  Because of the volume of requests,  the award was only two-thirds of the amount requested.  The award of $7,923 is to be used for the purchase of one base and four portable radios.

 

-Mayor Rich Bauer-

-Reported on the SE MN League of Municipalities meeting he attended with City Administrator Ron Johnson.  He found the forum of state legislators to be very imformative. 

-Encouraged Councilmembers to do the ride-alongs with the police force.  He found them to be well worth the time.

 

-Councilmember Betty Jo Grothe-

-Reported the Park Board has agreed to move the old schoolhouse to the fairgrounds, where it will be maintained by the Fair Board.  The cost is not to exceed $15,000.

-Noted the committee for the old church site will be meeting November 16th, at the site.

 

-Councilmember Wilkinson

-Reported she had completed three police ride-alongs and found them quite enlightening.  She stated,”We are in good hands.”

 

Mayor Bauer adjourned the meeting at 6:32 p.m.

 

 

                                                                        _______________________________

                                                                        Ronald S. Johnson, City Administrator 

City of Zumbrota; 175 West Avenue; Zumbrota, MN 55992