CITY OF ZUMBROTA COUNCIL MEETING MINUTES
SEPTEMBER 6, 2012 6:00 P.M.
Pursuant to due call and notice thereof, Mayor Rich Bauer called the Zumbrota City Council to order at 6:00 p.m. PRESENT: Mayor Rich Bauer; Council members Dale Hinderaker, Sara Durhman, Tina Hostager and Brad Drenckhahn. Others present: City Administrator Neil Jensen, City Accountant Kim Simonson, Public Works Director Rick Lohmann, Community Development Director Dan King, Police Chief Gary Selness, Police Officer Gene Leifeld, City Attorney Matt Rockne, Duane Aaland, Sandy Hadler, Jerry Mosely, Jim Wedge, Howard Ayen, Lowell Lyman, Beth Stumm, Sara Carlson and Brian Haugen.
The meeting opened with the Pledge of Allegiance.
AMENDMENTS/ADOPTION OF AGENDA
Motion Durhman, second Hostager to adopt the agenda. Approved 5-0-0.
Motion Hinderaker, second Drenckhahn, to approve the regular meeting minutes of August 23, 2012 as amended. Approved 5-0-0.
Motion Drenckhahn, second Hinderaker to approve the accounts payable of $32,319.12.
Howard Ayen and Lowell Lyman, representing the VFW, were present to ask if the City Council would approve flying the POW/MIA flag on the flag pole at City Hall. The VFW would supply the first flag. Ayen gave a brief history of the flag. Council member Hinderaker asked when the flag should be flow. Ayen and Lyman requested it be flown 365 days a year. Hostager asked how long the flag lasts and who would be responsible for replacements. It is estimated the flag would last for approximately a year. The City would be responsible for replacements but the VFW will check to see if they can fund the replacements. The VFW would also reimburse the City for any new hardware required to fly the POW/MIA flag. Public Works Director Lohmann will check to see what hardware will be needed. The official raising of the flag will be September 21st which is POW/MIA Recognition Day. Motion Durhman, second Hostager to approve flying of the POW/MIA Flag over City Hall.
7-A. Fire Board Agreement/Truck Discussion
There was some confusion regarding the date of the Fire Board meeting. The meeting will be rescheduled.
8-A. Ambulance Report Beth Stumm – Sara Carlson
Beth Stumm, Zumbrota Area Ambulance Liaison, introduced the new Zumbrota Area Ambulance Director Sara Carlson. Carlson, a Wanamingo resident, has been a member of the ambulance service for eight years and is a paramedic. She stated she has much to learn but is very excited for the challenge. Stumm then went on to summarize what’s been happening with the service. ZAA is participating in the STEMMY program which allows for rapid treatment of heart attack patients. The ZAA is the first volunteer service in the state to be allowed to participate. ZAA will be hosting EMS technician training. There are 12-15 people interested and six scholarships have been awarded to individuals living in the Zumbrota area. The 2013 budget has been presented and approved with no per capita adjustment. Stumm stated currently there is no per capita increase foreseen but that could change dependent on Medicare and insurance funding. The service has also had a full audit for 2011 and a partial audit for 2012 which they passed. The Mayor and Council thanked Stumm, Carlson and the ambulance service for the wonderful work they do.
8-B. Resolution 2012-10 Approving Proposed Budget and Levy Collectable in 2013
Motion Drenckhahn, second Hinderaker to approve Resolution 2012-10 Approving Proposed Budget and Levy Collectable in 2013 as follows:
SWIM POOL $53,847
STORM WTR $6,000
10A GO REF $58,000
10B GO REF $120,000
Golf C. Abate $65,000
G Auto Abate $17,000
Total Levy $1,550,742
8-C. Set Final Budget and Levy Dates December 6th and 20th
Motion Hostager, second Durhman to set the Final budget and levy dates hearing for December 6th at 6:10 and to approve the budget on December 20th. Approved 5-0-0.
8-D. Repayment of Business Park Interfund Loans
With the recent sale of a lot in the Business Park the cash balance in Fund 423 – Highway 52 Business Park, allows for the repayment of loans incurred during the construction of the park. At the initial construction there were monies loaned to the Business Park Fund by the Municipal Reserve Fund (104), Water Restricted Fund (600) and Sewer Restricted Fund (606). The EDA took over responsibility for the loan from Fund 104 and portions of the loans from Funds 600 and 606. The recommended transfers are as follows:
- Transfer $47,194.51 from Fund 423 – Highway 52 Business Park to Fund 403 – EDA Fund.
- Transfer $15,985.01 from Fund 423 – Highway 52 Business Park to Fund 600 – Water Restricted Fund.
- Transfer $11,424.31 from Fund 423 – Highway 52 Business Park to Fund 606 – Sewer Restricted Fund.
Motion Durhman, second Hinderaker to approve the transfer of $47,194.51 from Fund 423 – Highway 52 Business Park to Fund 403 – EDA Fund; the transfer $15,985.01 from Fund 423 – Highway 52 Business Park to Fund 600 – Water Restricted Fund; and the t ransfer $11,424.31 from Fund 423 – Highway 52 Business Park to Fund 606 – Sewer Restricted Fund.
8-E. Sanitary Manhole Rehabilitation Project
In 2006 the City started a sanitary serwer manhole rehabilitation program on Main street. The rehabilitation consistes of spraying afiber reinforced cement product onto the iterior of the manholes. The program was stopped due to the economic downturn. Lohmann asked the Council to approve up to $20,000 for the rehabilitiation of 15-20 manholes. He received two quotes: One from Infratech for $113 per linear foot and the other from Visu-Sewer for $115 per linear foot. The funds would be disbursed from the Sewer Fund. Lohmann has looked at the manholes which were done in 2006 and they are holding up very well. He also said there are approximately 60 manholes in town. This project would finish the manholes on Main Street and then begin on 3rd and 4th Streets. Motion Hostager, second Drenckhahn to approve Infratech to do the sanitary manhold rehabilitation at a cost of $113 per linear foot up to $20,000.
8-F. Small Cities Development Program Survey Approval
Staff is requesting permission to apply for another Small Cities Grant. The State of Minnesota is requiring surveys be sent out to area residents to find out if there is need. Motion Drenckhahn, second Hostager to approve the Small Cities Development Program Survey. Approved 5-0-0.
City Administrator Neil Jensen
Said he has been looking at the entrances to City Hall. There is water leaking on the back side of the entrances. He would like approval to get estimates for repair. He also suggested the rooflines may have to be adjusted slightly. He will come back to the Council with his findings.
Community Development Director Dan King
Reported he is working with Roxanne Bartsch on a Federal Recreation Grant. This will be the second time of applying for the grant. No match by the City is required but doing so will make the grant application more appealing.
Public Works Director Rick Lohmann
Said city workers had found a manhole with an 8’X8’X6’ chamber which had a pipe with a bell housing. The hardware was dated from 1902. There was a water spigot in there as well and he believes it may have been used for some type of flushing. The water was disconnected from there long ago. He is going to ask some other public works directors if they have found anything similar.
Library Director James Hill;
Gave an update on the 2013 library contract with the County. He had attended a meeting with the Mayor, Hinderaker and other representatives to discuss library funding. Both Hill and the Mayor stated it was a good meeting.
Council Member Brad Drenckhahn:
Reminded the Council and those present that the “ArtSplash” is this weekend.
Meeting adjourned 6:38 p.m.