JULY 7, 2011 6:00 P.M.
Pursuant to due call and notice thereof, Mayor Rich Bauer called the Zumbrota City Council to order at 6:00 p.m. PRESENT: Mayor Rich Bauer; Council members Dale Hinderaker, Sara Durhman, Tina Hostager and Brad Drenckhahn. Others present: City Administrator
The meeting opened with the Pledge of Allegiance.
Motion Drenckhahn, second Durhman to adopt the agenda with the addition of “8g. Resolution 2011-09 A Resolution Adopting Performance Measures Developed By The Council On Local Results And Innovation. Approved 5-0-0.
Motion Hinderaker, second Durhman, to approve the regular meeting minutes of June 16, 2011. Approved 5-0-0.
Motion Drenckhahn, second Hinderaker to approve the accounts payable of $214,077.47. Approved 5-0-0.
7-a. 2012 General Fund Budget Review
The budget was initially discussed at the last meeting. Council member Hostager asked if the current document reflected the Council’s desire to have the Storm Water and Street Lighting fee cut in half from 2010. Jensen replied it was. The Council agreed it will be difficult to pin down numbers without knowing what LGA will be. All the departments are in the process of preparing and approving their budgets. A September 15th deadline must be met for preliminary levy certification to
8-A. 2010 Audit Review and Approval
Mark Murch from Scanlon, Neitz and Murch, was in attendance to present the 2010 audit. He gave an overview of the audit and highlighted some of the changes which will be upcoming; specifically GASB 54. Murch said this year was the best year as far as getting through all the information. The City received an unqualified opinion.
Motion Hostager, second Durhman to approve the 2010 audit. Approved 5-0-0.
8-B. State Auditor’s Performance Measurement Program
The State is asking cities to participate voluntarily in an online performance survey. Participation in the program is supplemented by a .14 per capita increase in LGA and a waiver from levy limits if applicable. The League of Minnesota Cities is putting together a general use survey. It would be put on the website and citizens would fill it out. Several concerns were raised. One was concern that non city residents could access the survey. The other concern was that disgruntled citizens would be more likely to complete the survey and skew the result.
8-C. July 21st Council Meeting Cancellation
Motion Durhman, second Hinderaker to cancel the July 21, 2011 meeting. Approved 5-0-0.
8-D. 2011 Budget Transfers
City Accountant Kim Simonson asked the Council to approve the following budget transfers:
Capital Projects Restricted (402) $ 3,000.00
General Fund (101) $ 1,000.00
Water Fund (601) $ 1,000.00
Sewer Fund (602) $ 1,000.00
(Computer Software Transfer)
2009A GO Utility Refunding Bonds (515) $ 89,479.00
Water Fund (601) $ 28,010.00
Sewer Fund (602) $ 61,469.00
Capital Equipment (400) $ 26,000.00
Water Fund (601) $ 10,000.00
Sewer Fund (602) $ 16,000.00
(Scheduled Budget Transfer)
Water Fund Restricted (600) $ 67,073.00
Water Fund (601) $ 67,073.00
(Scheduled budget transfer)
Sewer Fund Restricted (606) $ 73,671.00
Sewer Fund (602) $ 73,671.00
(Scheduled budget transfer)
Motion Drenckhahn, second Hinderaker to approve the transfers. Approved 5-0-0.
8-E. Amend Deferred
Conway and Kathy Jacobson have requested assessments at the
8-F. Resolution 2011-08 Adopting Assessment Agreement for
Motion Hinderaker, second Durhman to approve Resolution 2011-08 Adopting Assessment Agreement for
8-G. Resolution 2011-09 A Resolution Adopting Performance Measures Developed By The Council On Local Results And Innovation
Motion Hinderaker, second Hostager to approve Resolution 2011-09 A Resolution Adopting Performance Measures Developed By The Council On Local Results And Innovation.
Community Development Director Dan King;
Reported the City had been awarded a grant from the Federal Highway Administration to install monitoring and fire suppression devices in the Covered Bridge. The max of the grant is $40,000 and Federal Highway Administration would participate at 80%. The hope is to tie the structure housing the suppression equipment with some sort of kiosk promoting the area.
Meeting adjourned 6:50 p.m.