Zumbrota, MN 

Bridging the Past and the Future

March 3, 2005 Council Minutes


REGULAR MEETING      MARCH 3, 2005   6:00 P.M.        TOWN HALL


Pursuant to due call and notice thereof, Mayor Rich Bauer called the Zumbrota City Council to order at 6:00 p.m.  PRESENT:  Mayor Bauer, Councilmembers Dave Benson, Doug Borgschatz, Willard Eberhart, Betty Jo Grothe.  Others present: City Accountant Mary Rohe, Community Development Director Angie Bersaw, Public Works Director Rick Lohmann, City Attorney Matt Rockne, Reporter Sandy Hadler, and members of the public as listed on the attached sheet.


The meeting opened with the Pledge of Allegiance.



            Motion Grothe, second Benson, to adopt the agenda.  Carried 5-0-0.




Minutes from the February 17th meeting were corrected to show Councilmember Borgschatz (not Benson) attended the Roscoe Township meeting with the mayor.                 

            Motion Grothe, second Benson, to approve the minutes, as amended.  Carried 5‑0‑0.



Motion Benson, second Borgschatz to approve the accounts payable of $20,679.28.  Carried 5‑0‑0.



There were no public comments.



1.  There was nothing to report on moving the crosswalk lights from 7th Street to 9th Street.


2.  Mayor Bauer received information from Brad Hegseth, Wedge Lumber, on repair/replacement of window panels on city hall/police station.  The estimated cost of replacement is $3,740.57.  Council felt they should see how one panel would look before replacing all of them.

            Motion Benson, second Grothe to replace one panel on cityhall/police station at this time.

Carried 5-0-0.


3.  There was nothing to report on the Custom Iron Brush Site Request.


4.  Community Development Director Angie Bersaw was commended on the nice job done on the 2004 EDA Annual Report and 2005 Action Plan.

Motion Grothe, second Borgschatz to approve the 2004 EDA Annual Report and 2005 Action Plan.  Carried 5-0-0.


5.  A reminder was given regarding the Amended Business Subsidy Policy-Joint EDA/Council Public Hearing set for 3/24 at 6:15 p.m.  Bersaw briefly pointed out the proposed changes to the policy.


6.  A reminder was given regarding the Public Hearing to discuss Water/Sewer Rates set for 3/24 at 6:45 p.m.   If the proposed rate of increase needs to be published, Council will set that rate at 15%.

Motion Grothe, second Eberhart to set the proposed rate of increase for Water/Sewer rates at 15%.  Carried 5-0-0.



1.  At 6:15 p.m., the Public Hearing was opened by Mayor Bauer.  The purpose of the Public Hearing was to take comments on the Zumbrota Hills Development LLC Annexation Request for approximately 80 acres currently owned by Timothy and Marie Mack, described as “Part of East 1/2 of the NW 1/4 of Sect 1, T109N, R16W and the NW ¼ of the NE 1/4 and the North 30 acres of the SW ¼ of the NE ¼, all in Section 1, T109 N, R16W of Roscoe Township.”  Daniel Tilsen, engineer with GGG Inc., presented the concept plan for this property.  It is proposed as an area of light commercial, single-family homes and two, four and six-unit townhome complexes.  The center drainage area could be used for a walking trail.  The area would require some ponding.  Discussion centered on how many lots are currently available in city limits, how development would affect taxes, how much commercial would be included, how much expansion the WWTF can handle, whether a pumping station would be required, and how many school children could come from this size of a development.  The Public Hearing was closed at 6:31 p.m.  Council further discussed the expenses the City has already incurred in the Golf Course area and the Woodlands, responsibility for the proposed trail, the opposition to cul-de-sacs, the issue of a walking bridge or means of crossing Hwy 52, whether the property would be developed in the county if the city denied annexation and the surplus of lots available now. 

Motion Benson, second Eberhart to deny the Annexation Application submitted by Zumbrota Hills Development LLC for approximately 80 acres described as Part of the E ½ of the NW ¼ of Section 1, T109N, R16W and the NW ¼ of the NE ¼ and the North 30 acres of the SW ¼ of the NE ¼, all in Section 1, T109N, R16W of Roscoe Township (PID 40.001.0200), for the following reasons: (1) the current availability of approximately 600 platted residential lots within the corporate boundaries, which at current growth rates is over a 15 year supply of residential lots and (2) lack of available plan to get pedestrian traffic safely across the highway at this time, due to the unknown timing of the MN Department of Transportation’s improvements to TH 52. 

Carried 5-0-0.


2.  At 6:48 p.m., the Public Hearing to consider ordering improvements on the Jacobson Commercial Park was opened.  The mayor said a meeting had been held with Roscoe Township, Pine Island Township and the Wedgewood residents.  None opposed blacktopping the road in their areas but were not willing to pay any costs for it.  Paul Qualy questioned the confidentiality of development agreements and Joint Powers of Agreement.  The Public Hearing was closed at 6:48 p.m.  Community Development Director Angie Bersaw requested Council decide how far to blacktop 180th Street, so it could be clearly stated in the development agreement.  Mayor Bauer asked if there was any opposition to blacktopping 180th Avenue to the south Jacobson property line, which abuts the Jim and Don Wendt property.  Everyone agreed to not blacktop further and it would be reflected as such in the development agreement. 

Motion Eberhart, second Grothe adopt Resolution 2005-05 To Order Improvements and Preparation of Bids for the Jacobson Commercial Park.  Carried 4-0-1 (Benson).



1.   Evergreen Lanes and Pizza Man submitted applications for 3.2 liquor licenses. 

Motion Eberhart, second Benson to approve the following liquor liceses:  Evergreen Lanes-On Sale 3.2 Percent Malt Liquor License, Off Sale 3.2 Percent Malt Liquor License and Set Up License and Pizza Man-On Sale 3.2 Percent Malt Liquor License.  Carried 5-0-0.


2.  The City is looking into converting all manually-read city water meters to automatic readers.  As the total cost would be over $100,000.00, the City needs to advertise and takes bids.

Motion Borgschatz, second Benson, to call for Water Meter Bids. Carried 5-0-0.  


3.  Community Development Director Angie Bersaw received a request from a student who is interested in an internship with the City.  Angie had interned with the City in the past and feels it would be very beneficial to both the student and the City at this time, especially in getting the GIS system running.  No wages were paid in the past, but a travel expense was given.  The Council will consider an amount and discuss it at the next meeting.

Motion Benson, second Grothe to approve the request for a student  planning internship for the summer with the City.  Carried 5-0-0.


The meeting was recessed at 7:20 for a short break.

The meeting was called back to order at 7:25 p.m.


4.  Police Chief Gary Selness needs to order new parking violation notices and requested Council review the current fees, which were set at least 20 years ago, to determine whether they need to be adjusted.  Council will act on this request at the next meeting.


5.  MN Statute 345.155 deals with the possession of regulated animals.  These animals need to be registered with the local animal control authority.  The authority may charge an annual registration fee of $25.00 per animal, up to a maximum of $250.00 per owner.  The City would need to draft an ordinance for this regulation and fee.

Motion Benson, second Grothe, to direct City Attorney Matt Rockne to draft an ordinance, regarding possession of regulated animals and setting a registration fee of $25.00 to be reviewed with other fees annually.  Carried 5-0-0.




-City Accountant Mary Rohe-

-Updated the Council on the progress in revising the Personnel Policy.  A meeting is scheduled for Friday morning.


-Community Development Director Angie Bersaw-

-Reported on the progress of the Grover/Page Subcommittee, which will meet next Wednesday and report to the EDA and then to Council.


-Public Works Director Rick Lohmann-

-Asked for Council confirmation to paint the water tower with the same color paint and logo.

-Will submit a list of procedures for direction in maintaining new roads added to the city through annexation.


-Mayor Bauer-

-Reported on a request from Chief  Selness to offer surplus property for sale.  All departments are asked to submit a list of items they have for disposal.


-Councilmember Borgschatz-

- Reported on the Sesquicentennial meeting on Monday.  Clarification of the Committee’s request that the “City look good” throughout the year was basically a request not to have Main Street torn up.


County Commissioner Comments

County Commissioner Jim Bryant gave an update on County proceedings.  The County welcomed two new Commissioners, Dan Rechtzigel and Ron Allen.  The County is exploring a countywide EDA.  The 2006 levy was passed in January, with no levy increase.  Letters have gone out, and been received by the City, regarding the CSAH 68 project, which is going to proceed this construction season.


Administrator Search Update

            Jim Brimeyer, of The Brimeyer Group, Inc., was present to update the Council on their progress in the search for a new city administrator.  They received 35-40 applications from 240 profiles they sent out.  The number was narrowed to 14 or 15 and interviews were held.  Council was presented with the 9 top selections.  They were asked to narrow this number further, approve plans for the interview process and decide on a compensation package.

            The Council was asked to each pick their top 5 choices and then a poll was taken and discussion followed regarding their choices.  Six candidates were selected for Council interviews.

            The interview schedule will be in 4 parts:  Orientation to the community, informal Friday evening reception with candidates and their partners and Council and their partners,  Saturday morning individual meetings with candidates and afternoon interviews with the full Council.  The interviews will be held March 25th & 26th.  At this point, the Council may select a candidate for the position, think about a choice until the next Council meeting or start over to find a new candidate.

            Items covered in the compensation package included salary, car options, compensated absences, medical insurance, moving allowance, severance pay, contracts, performance evaluations, business expenses, starting date and professional dues & expenses.  Brimeyer was briefed on current city policies regarding these items for Council guidance in negotiating a package with the selected candidate.

            Brimeyer will work with city staff to set up the interview steps.


Mayor Bauer adjourned the meeting at 8:41 p.m.



                                                                                    _______________________________                                                                                              Richard Bauer, Mayor


City of Zumbrota; 175 West Avenue; Zumbrota, MN 55992