REGULAR MEETING June 2, 2005 6:00 P.M. TOWN HALL
Pursuant to due call and notice thereof, Mayor Rich Bauer called the Zumbrota City Council to order at PRESENT: Mayor Bauer, Councilmembers Doug Borgschatz, Willard Eberhart, Betty Jo Grothe, Dave Benson. Others present: City Administrator Neil Jensen, City Accountant Mary Rohe, Community Development Director Angie Bersaw, Public Works Director Rick Lohmann, City Attorney Matt Rockne, Police Chief Gary Selness.
Reporter Sandy Hadler, Paul Qualy, Jim Wedge, Dick Benzkofer, Mark Murch of Osweiler, Scanlon & Nietz, LLC
The meeting opened with the Pledge of Allegiance.
Mayor Bauer added Fire Hydrant Replacement to new Business Item 8-E
Motion Grothe, second Benson, to adopt the agenda, as amended. Carried 5-0-0.
Motion Grothe, second Borgschatz, to approve the regular meeting minutes of 5/19/05. Carried 5‑0‑0.
Motion Borgschatz, second Eberhart to approve the accounts payable of $17,814.15. Carried 5‑0‑0.
Paul Qualy made comments on the following concerns: Upcoming audit and some items that he would like to have explained, Police Department issues, and the organizational chart, staffing requirements and position descriptions of the employees.
8-A. 2004 City Audit: Dick Benzkofer and Mark Murch of Osweiler, Scanlon & Nietz, the auditing firm for the city, were here to discuss the city’s audit and financial situation. Mark Murch stated that they offer a clean opinion and the audit is in the format of GASB 34. Mr. Murch stated that there were a couple of findings that need to be reported. Segregation of duties is common among smaller cities and City Accountant Mary Rohe has done her best with the number of staff to keep the finances available for review. Also, the debt service levy should be analyzed and the city should cash flow the debt service out for a number of years. The auditing firm also suggested that we should look at the GFOA recommendation for fund balance levels for the general fund.
Motion by Grothe, second Eberhart to accept the annual audit by Osweiler, Scanlon & Nietz, LLC for the year 2004. Carried 5-0-0
7-A. Police Department Seminar / Police Committee Report:
A proposal from Don Davis to do a seminar for the Police Department was presented and discussion on what role the council should play in the seminar took place. It was decided that the council will reserve ½ hour at an upcoming council meeting to identify expectations of police services. It also was agreed by all members that this seminar would be beneficial to the council and police department.
Motion Grothe, second Eberhart to accept the proposal of Don Davis to provide a seminar for the council and police department for up to $600.00. Carried 5-0-0
7-B. Health Insurance Renewal Quotes: Tabled
8-B. One Day 3.2 Beer License (Covered Bridge Snowmobile Club)
A request for a 3.2 beer license was received by the Covered Bridge Snowmobile Club to sell beer at the Covered Bridge Festival.
Motion Benson, second Borgschatz to approve the 3.2 beer license for June 18, 2005 at the Covered Bridge Festival. Carried 5-0-0
8-C. Jetter Truck Repair: Tabled
8-D. 2005 Street Mill and Overlay Bids:
The 2005 Street Mill and Overlay bids were opened and reviewed by Bill Anderson of Yaggy / Colby Engineers. There were four bids accepted:
Base Alternate Total
Road Constructors, Inc. $177,911.40 $105,988.00 $283,899.40
Aslakson’s Blacktopping $224,531.33 $133,186.34 $357,717.67
The cost of bituminous and the cost of engineering was discussed and questioned. City Administrator Neil Jensen shared with the council other bids on bituminous overlays in the local area and compared them with our bid. Neil Jensen recommended that the city accept the low bid including the base and alternate.
Motion Grothe, second Benson to accept the bid of $261,682.00 from Rochester Sand and Gravel for the 2005 Mill and Overlay including the base and alternate bid. Carried 5-0-0
8-E. Fire Hydrant Replacement:
Public Works Director Rick Lohmann presented the council with estimates for replacing two fire hydrants, based on the cost of materials and $1000.00 for labor per hydrant, by Schumacher Excavating. Rick Lohmann also requested the replacement of 200 feet of curb on
Motion Borgschatz, second Eberhart to replace 2 fire hydrants, approximately 200 feet of curb on
-City Accountant Mary Rohe-
Asked the council for a decision on painting a mural on the wall in the city hall entrance. The council requested additional information on costs and ideas.
-Public Works Director Rick Lohmann-
Requested that the sidewalk subcommittee be reestablished because of numerous requests. Councilmember Bill Eberhart volunteered to serve on the committee with Public Works Director Rick Lohmann and Councilmember Dave Benson.
Mayor Bauer adjourned the meeting at 7:05 p.m.
_______________________________ Richard Bauer, Mayor