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Zumbrota, MN 

Bridging the Past and the Future

September 15, 2005 Council Minutes

                         CITY OF ZUMBROTA CITY COUNCIL MINUTES

          REGULAR MEETING     September 15, 2005   6:00 P.M.      TOWN HALL

 

Pursuant to due call and notice thereof, Mayor Rich Bauer called the Zumbrota City Council to order at 6:00 p.m.  PRESENT:  Mayor Bauer, Councilmembers Willard Eberhart, Dave Benson, Betty Jo Grothe, Doug Borgschatz.  Others present: City Administrator Neil Jensen, City Accountant Mary Rohe, Public Works Director Rick Lohmann, Community Development Director Angie Bersaw, City Attorney Matt Rockne, Police Chief Gary Selness, Reporter Sandy Hadler, Jim Wedge, Brian Haugen, Dale Buck, Matt Frank, John Scheffler, Karen Watson, Brad Nord, Jim Bryant, Dale Hinderaker, Karen DuCharme,  Bill Anderson, Lisa Zile.

 

The meeting opened with the Pledge of Allegiance.

 

AMENDMENTS/ADOPTION OF AGENDA

 

               Motion Grothe, second Borgschatz, to adopt the agenda as printed.  Carried 5-0-0.

 

MINUTES

                                                                                               

            Motion Benson, second Eberhart, to approve the regular meeting minutes of 9/01/05.  Carried 4‑0‑1 (Borgschatz).

 

ACCOUNTS PAYABLE

 

Motion Bauer, second Grothe to approve the accounts payable of $116,014.21.  Carried 5‑0‑0.

 

PUBLIC COMMENT:

None

 

UNFINISHED BUSINESS:

 

7-A. Police Department:

 

Mayor Bauer reported that the Police Committee held a meeting just before the council meeting.  Mike Rasmussen from Local 320 had resigned as Business Agent for the local and City Administrator Neil Jensen will meet with Teamsters President Mike Galen on Monday, September 19th to discuss the CBA for the city.

 

 

7-B.  Rodgers Softball Park:

 

Mayor Bauer reported that the black dirt for the softball fields is expected to be completed shortly and seeding will start immediately after.  Public Works Director Rick Lohmann reported that the city crew will start hauling red lime reclaimed from the old fields into the infields as a base for the new lime.

 

7-C.  ATV Ordinance:

 

Tabled until draft ordinance is complete.

 

NEW BUSINESS:     

 

8-K.  Small Cities Development Program Update / Set Public Hearing October 6th.

 

 Karen DuCharme from the Small Cities Development Program gave an update on the progress of the Small Cities Development Grant.  There were 28 interested commercial businesses and the residential interest is being evaluated. They may decrease the target area in the residential district. A public hearing is requested for October 6th at 6:15 to get input on the submission of a Small Cities Development Program Grant on November 15, 2005 requesting funds for housing rehabilitation.  

 

            Motion Borgschatz, second Grothe to set a public hearing for October 6, 2005 at 6:15 to          take input on the Small Cities Grant Application.  Carried 5-0-0

 

8-A.  Sanitation Agreements. 

 

Waste Management and Onyx Waste Systems were present to talk to the council and give their proposals for waste services.  Mayor Bauer thanked them and stated they will make a decision at the next council meeting, October 6th, 2005. 

 

8-D.  2005 Street Reconstruction Bid Acceptance. 

 

Bill Anderson of Yaggy-Colby has reviewed the bids for the 2005 Street Reconstruction with the bids listed as:

 

                        Engineers Estimate                    $1,474,183.70

                        Schumacher Excavating            $1,355,796.08

                        Rochester Sand and Gravel       $1,471,407.19

                        Blitz Construction                     $1,562,270.90

                        Road Contractors Inc.              $1,672,153.75

 

 The results were very favorable, with the low bid coming under engineers estimate by $118,387.62.  The low bidder was Schumacher Excavating. Bill Anderson recommended a motion to accept the bid of Schumacher Excavating for the 2005 Street Reconstruction project in the amount of $1,355,796.08.

 

            Motion Benson, second Grothe to approve the bid of Schumacher Excavating in the amount of      $1,355,796.08 for the 2005 Street Reconstruction project.  Carried 5-0-0

 

 

 

 

 

 

8-F.  2 Hour Parking Request Central and 6th Street.

 

After a short discussion, Public Works Director Rick Lohmann requested that the council table this request until the next meeting.

 

8-G.  3.2 Beer License Rotary Club.

 

The Rotary Club is requesting a 3.2 beer license for October 1st.  They’re going to sell beer at the State Theatre for a Beach Boys Party.  City Administrator Neil Jensen recommended the issuance of the 3.2 license upon the receipt of liability insurance.

 

            Motion Benson, second Borgschatz to approve the temporary 3.2 Beer License to the Rotary Club            on October 1st in the State Theatre.  Carried 5-0-0

 

8-I.  Buck/Thompson Minor Subdivision.

 

Dale & Shirley Buck have applied for a minor subdivision of property owned by Sadie Thompson (72.700.0240) on Jefferson Drive.  Ms. Thompson’s property is an irregular-shaped parcel.  Dale and Shirley Buck own parcel 72.700.0250, which abuts the Thompson parcel. The Bucks wish to split off the “finger” of Ms. Thompson’s parcel to add to their property, thereby squaring off both parcels.

 

A minor subdivision of this type is allowable if the Thompson parcel that is subdivided (the “finger”) is added to the existing Buck parcel.  The subdivided parcel and the Buck parcel would need to be combined since there would not be access to the rear parcel if left as a separate parcel.

 

Planning Commission has recommended the Minor Subdivision to the Council.  Community Development Director Angie Bersaw reviewed the recommendation with the council and asked for a motion to accept the minor subdivision request.

 

            Motion Grothe, second Eberhart to approve the minor subdivision request of Buck/Thompson.       Carried 5-0-0

 

8-B. Audit Services

 

 Osweiler, Scanlon & Nietz, L.L.C. has submitted their proposal for audit year 2005.  This will be the second year that the city has to conform to GASB 34.  The total cost of the audit for year 2004 was $13,707 plus $1,000 for GASB 34 requirements.  Osweiler’s 2005 proposal is $13,980.00 or a slight increase of $273.00.  City Staff was completely satisfied with this audit firm and is recommending them for fiscal year 2005.

 

            Motion Eberhart, second Grothe to accept the proposal of Osweiler, Scanlon & Nietz for the 2005             audit year in the amount of $13,980.00.  Carried 5-0-0

 

8-C.  Resolution 2005-21 Combining Polling Places City of Zumbrota.

 

With the costs of the new HAVA regulations, the City of Zumbrota has approved the combining of polling places. This will save money on equipment and associated costs in the future.  The centralized location will be at City Hall, 175 West Avenue. 

 

            Motion Benson, second Eberhart to approve Resolution 2005-21 Combining Polling Places and      Setting City Hall as Central Polling Place.  Carried 5-0-0

 

8-H. City Accountant Recommendation.

 

The hiring committee has selected Kim Simonson for the accountant position.  The committee interviewed 4 candidates and overwhelming selected Kim for the position.  Kim is going to continue her education until December 15th and work part-time (30 hours per week) starting October 3rd.  She will start full-time on Jan 3rd, 2006.  This will work great for both parties, as it will reduce costs for training and allow Kim to finish school. 

Kim will start at $15.99 per hour and have normal city benefits according to policy. 

 

Motion Grothe, second Borgschatz to approve Kim Simonson as the new City Accountant starting part time on October 3rd, 2005 at $15.99, plus benefits according to policy.

 

8-J  Zoning Ordinance Amendment C-2 Retail.

 

Community Development Director Angie Bersaw reviewed the amended C-2 Retail Ordinance with the council and it was tabled until the council can review the changes.

 

 

REPORTS:

 

City Administrator Neil Jensen:

City Administrator Neil Jensen reported that Bill Anderson from Yaggy-Colby is reviewing the flooding of the Goodhue County Fair Grounds.  He has contacted McGhie and Betts, Highlands Development engineers, to find a solution and have the flooding corrected.

 

Community Development Director Angie Bersaw:

Community Development Director Angie Bersaw reported that she has been working on a business listing on the Zumbrota Web Site.

 

Public Works Director Rick Lohmann:

Public Works Director Rick Lohmann reported that there is a problem with drainage near the Hub Foods Store and has contacted Goodhue County for a solution to the problem. 

 

 

-Mayor Bauer-

Mayor Bauer reported he will be attending a Goodhue County Soil and Water Tour on Thursday September 22 with City Administrator Neil Jensen.

 

Councilmember Borgschatz:

Councilmember Borgschatz reported the softball fields could be finished with the black dirt by tommorrow.  He also encouraged softball participants to attend the October 3rd Park Board meeting.  Councilmember Borgschatz also met with Coach Nelson from Zumbrota Schools and discussed the possibility of joint participation in sports. 

-Councilmember Eberhart-

Councilmember Eberhart thanked Public Works Director Rick Lohmann for his help on training in the Trelstad Addition.  The high pressure system worked extremely well and kept up with pressure.

 

Mayor Bauer adjourned the meeting at 6:56 p.m.

 

                                                                                    _______________________________                                                                                              Neil Jensen City Administrator

           

City of Zumbrota; 175 West Avenue; Zumbrota, MN 55992