CITY OF ZUMBROTA COUNCIL MEETING MINUTES
OCTOBER 17, 2013 6:00 P.M.
Pursuant to due call and notice thereof, Mayor Rich Bauer called the Zumbrota City Council to order at 6:00 p.m. PRESENT: Mayor Rich Bauer; Council members Dale Hinderaker, Brad Drenckhahn and Tina Hostager (Durhman absent). Others present: City Administrator Neil Jensen, Community Development Director Dan King, City Accountant Kim Simonson, Police Chief Gary Selness, City Attorney Matt Rockne, Library Director James Hill, Sandy Hadler, Brian Haugen, Officer Gene Leifeld, NewsRecord Reporter Tara Chapa, Pete Hinrichs, Matt Rockne, Keith Fossun and Jim Wedge.
The meeting opened with the Pledge of Allegiance.
AMENDMENTS/ADOPTION OF AGENDA
Motion Hostager, second Drenckhahn to adopt the agenda. Approved 4-0-0.
Motion Hinderaker second Hostager, to approve the regular City Council meeting minutes of October 3, 2013. Approved 4-0-0.
Motion Hinderaker, second Drenckhahn to approve the accounts payable of $50,839.16.
Pete Hinrichs of the ZM school Board updated the Council on the ZM referendum campaign. The school is asking for $350/student for 10 years. Hinrichs also said the ZM school strategic planning will start in November and the School Board may be requesting input from Council members.
7-A. Fire Board Joint Powers Agreement Approval
The next meeting for the Fire Board meeting is Tuesday, October 22nd at 7:00 pm.
8-A. Sewer and Water Budget
Administrator Jensen spoke with the Council about the infrastructure fee. The infrastructure fee has been $9 since its inception in 2006. The Council is considering raising the fee to $11, which would increase revenue to the fund by approximately $32,000. This additional money would be used for street reconstruction projects. The proposed budget also has water increasing 5 cents per 1,000 gallons and sewer increasing 15 cents per 1,000 gallons residential. Hostager asked if the DFA sewer rates are equal to the residential rates yet. Jensen replied they would be within a few cents of each other in 2015. He also said the use of fund balance is getting less and less each year and the incremental increases are what are allowing that to take place. Council was in favor of moving forward with this budget.
8-B. Pay Study Review
The Tru-Sight pay equity study was reviewed by Council. An equity study needs to be done as part of the Police negotiations. The last pay study was done 11 years ago. The wage scale of the City of Zumbrota was compared to other comparable communities. The majority of discrepancies where found in supervisory positions. Bauer is proposing employees be given a 2% cost of living adjustment (COLA) for the next four years and the remaining .95% budgeted money be used to bring the wage scale in line. Council will consider the proposal. There was no discussion on health insurance but it will be forthcoming.
8-C. MN/DOT Partnership Agreement No. 03094 To Provide For Payment For Covered Bridge Sprinkling and Surveillance System Project
Community Development Director King briefed the Council on the sprinkling and surveillance system grant for the Covered Bridge. MN/DOT would like approximately $12,000 at the start of the project. The project was put up for bid earlier this month and the actual costs should be known in a few weeks. Motion Hinderaker, second Hostager to approve MN/DOT Partnership Agreement No. 03094 To Provide For Payment For Covered Bridge Sprinkling and Surveillance System Project. Approved 4-0-0.
8-D. Resolution 2013-20 Authorizing Entering into Partnership Agreement No. 03094 with MN/DOT for Covered Bridge Sprinkling and Surveillance System Project
Motion Hinderaker, second Drenckhahn to approve Resolution 2013-20 Authorizing Entering into Partnership Agreement No. 03094 with MN/DOT for Covered Bridge Sprinkling and Surveillance System Project. Approved 4-0-0.
8-E. Resolution 2013-21 Declaring Cost to Be Assessed and Ordering Preparation of Proposed Assessment in Connection with 435th Street Improvements of 2013
The Council received the final assessment worksheet from WHKS and resolution. Since final costs are not available at this time the City will assess at estimated costs reduce the assessment if it comes in lower. Hinderaker asked if we could recover costs for the rural section to the north. The costs for the north side rural section will be recovered through a access charge payable upon annexation. Motion Hostager, second Drenckhahn. Approved 4-0-0.
8-F. Resolution 2013-22 Calling for Public Hearing on Assessments for 435th Street Improvements of 2013
The public hearing for the assessments for 435th Street will be held November 7th at 6pm. The interest to be charged on the assessments is 3.70% for a term of 10 years. Motion Drenckhahn, second Hinderaker to approve Resolution 2013-22 Calling for Public Hearing on Assessments for 435th Street Improvements of 2013. Approved 4-0-0.
8-G. Resolution 2013-23 Supporting 2014 DNR Legacy Grant for Goodhue Pioneer Trailhead and Visitors’ Center
King requested the Council sign a resolution stating their support for the Goodhue Pioneer Trailhead and Visitors’ Center. This support will be presented with requests for funds for the next state bonding bill. Motion Hinderaker, second Drenckhahn to approve Resolution 2013-23 Supporting 2014 DNR Legacy Grant for Goodhue Pioneer Trailhead and Visitors’ Center. Approved 4-0-0.
8-H. Addendum Financial Software and Server Increase
At the last meeting Council approved purchase of a new server. While preparing to order the server Pete Cornell of Cornell Computers found several changes which needed to be made. The additional cost of these changes is $1,548. Cornell asked the City of Zumbrota to pay an additional $960 and he would absorb the $588. Drenckhahn expressed his disapproval at the changing of the quote and stated he hoped this would not happen again. Motion Hostager, second Drenckhahn to approve the additional $960 for computer software from Cornell Computers. Approved 4-0-0.
City Administrator Neil Jensen:
Told the Council that 435th Street is scheduled to be paved in the next two weeks. The contractor has until November 1st to complete the project. After that date there will be fines imposed. 1,000 feet of sewer pipe needs to be installed in the Highlands before the newest lots in the 4th addition Highlands will be issued building permits. Jensen has been informed that funding has been secured by the developer to do this. City Attorney Matt Rockne questioned whether or not an easement would need to be acquired. He was asked by the Council to check into that. There will be an EDA summit in Kenyon on October 24th. There will be a League of Minnesota Cities meeting in Zumbrota on October 29th.
Community Development Director Dan King:
Reported that the subcommittee exploring the building of a trailhead reviewed nine proposals. That group recommended the proposal by Oertel Architects to the EDA. The EDA approved Oertel to put together a master plan. Hostager asked if federal grants were going to be applied for. King replied that once there was a plan there would be grants applied for. Drenckhahn asked if the Berg property was included in the proposal. King replied that there were several different options in the plan.
Council Member Dale Hinderaker:
Said the EDA had another request for Rochester sales tax money and he believes there will be more to come.
Meeting adjourned 6:57p.m.