CITY OF ZUMBROTA COUNCIL MEETING MINUTES
FEBRUARY 7, 2013 6:00 P.M.
Pursuant to due call and notice thereof, Mayor Rich Bauer called the Zumbrota City Council to order at 6:00 p.m. PRESENT: Mayor Rich Bauer; Council members Sara Durhman, Dale Hinderaker, Brad Drenckhahn and Tina Hostager. Others present: City Administrator Neil Jensen, Community Development Director Dan King, City Accountant Kim Simonson, Police Chief Gary Selness, Police Officer Gene Leifeld, Police Officer Rob Jarrett, City Attorney Matt Rockne, Library Director James Hill, NewsRecord Reporter Duane Aaland, Sandy Hadler, Roxanne Bartsch, Kevin Kish, Paul Rockne, Wayne Radke, Jerry Mossely, Joe Wheeler, Karen DuCharme and Jim Wedge.
The meeting opened with the Pledge of Allegiance.
AMENDMENTS/ADOPTION OF AGENDA
Motion Drenckhahn, second Hinderaker to adopt the agenda. Approved 5-0-0.
Motion Hinderaker, second Durhman, to approve the Fire Board meeting minutes with changes to the date on header and next meeting date. Approved 5-0-0.
Motion Hinderaker, second Durhman, to approve the regular City Council meeting minutes of January 17, 2013. Approved 5-0-0.
Motion Durhman, second Drenckhahn to approve the accounts payable of $409,165.10.
6-A. Small Cities Development Program Grant Application
Mayor Bauer opened the public hearing at 6:05 pm. Joe Wheeler and Karen DuCharme were present to discuss the application for the Small Cities Development Program. The grant would be available for an area established as slum and blight. Both residential and commercial properties would be considered if the grant were approved. Residential loans would be based on income. Commercial loans would be contingent upon an owner’s match.
7-A. Fire Board Agreement/Truck Discussion
Council member Hinderaker asked Mayor Bauer if he anticipates more meetings requiring full Council participation. Bauer replied he anticipates full Council participation at the next meeting. After that he was unsure. This item will be removed from the agenda until April.
8-A. Resolution 2013-04 Accepting Donations for purchase of land.
Paul Rockne addressed the Council with a short history about the process of acquiring the land adjacent to the City Hall and Covered Bridge owned by the Kalass family. Private money has been raised and the group who has coordinated this effort is asking the City for $20,000 to assist in covering the $40,000 purchase price of the land. Bauer thanked the volunteers for their work. He said the Council wanted a community project and the people present had brought that to pass. Council member Hostager said she was very pleased at how the community and volunteers had worked together on this project. The money to pay the City’s portion of this purchase will come from the Municipal Reserve Fund. There are grants to be pursued for developing this property as a trailhead and community partnership and participation will make this an attractive application.
Motion Hostager, second Drenckhahn to approve Resolution 2013-04 accepting donations for purchase of land. Approved 5-0-0.
8-B. Purchase of Kalass Property
Motion Hostager, second Hinderaker to approve purchase of the Kalass property for $40,000 and contribute $20,000 city dollars.
8-C. Resolution 2013-05 Flexible Spending Account Amendment
Jensen explained that with changes to healthcare it is a requirement to draft a resolution capping contribution to health reimbursement accounts at $2,500. Motion Durhman, second Drenckhahn to approve Resolution 2013-05 Flexible Spending Account Amendment. Approved 5-0-0.
8-D. Rochester Sales Tax Distribution Agreement
The City of Rochester will be distributing a portion of the City of Rochester’s sales tax to outlying cities. Zumbrota is estimated to receive in the neighborhood of $348,000. This amount is an approximate amount and will most likely decrease slightly due to the anticipated inclusion of three additional small cities. Motion Drenckhahn, second Hostager to allow Mayor Bauer and Administrator Jensen to enter into the Rochester Sales Tax Distribution agreement on behalf of the City of Zumbrota. Approved 5-0-0.
8-E. Wastewater Treatment Plant Snow blower
Public Works Director Lohmann had given the Council a memo requesting approval to purchase a new walk behind snow blower for the Waste Water Treatment Facility. The old blower is 15-18 years old. The following two quotes were reviewed:
Beltline Equipment Zumbrota 27” Snapper $1,150.00
Decker Equipment Wanamingo 27” Huskavarna $1.050.00
Lohmann recommended purchasing the 27” Snapper because it has a heavy duty cast iron transmission and is local. The money for purchasing this item would come out of the Sewer Fund. Motion Hinderaker, second Durhman to purchase the Snapper snow blower from Beltline Equipment for $1,150.00. Approved 5-0-0.
8-F. MNDOT Cooperative Construction Agreement Highway 58
Jensen informed the Council the City’s anticipated cost of participation in the project is $13,192.55. The final cost will be brought back when the bids are accepted. Funding would come from the Seal Coat Fund, Sewer Fund and Water Fund. Motion Hinderaker, second Durhman to allow the Mayor and City Administrator to enter into an agreement with MNDOT for the cooperative construction of Highway 58. Approved 5-0-0.
8-G. 2012 Audit Engagement Letter
The audit engagement letter from Scanlon, Nietz and Murch was considered by the Council. The firm has held the price steady at $19,020 for the audit. The auditors work well with the staff and there has been no concerns. Motion Durhman, second Hostager to approve the 2012 Audit Engagement Letter from Scanlon, Nietz and Murch for a total cost of $19,020. Approved 5-0-0.
8-H. City Administration Computer (2) Purchase
Two computers need to be replaced in City Hall. Cornell Computers had given a quote of $1,144 per computer. During the discussion Chief Selness expressed the Police Department’s need for an additional computer. Council stated to go forward with purchasing a computer for the Police Department. Motion Drenckhahn, second Hostager to purchase three computers from Cornell Computers at a cost of $3,432. Approved 5-0-0.
8-I. Resolution 2013-06 Authorizing SCDP Grant Application
Motion Hostager, second Durhman to approve Resolution 2013-06 Authorizing SCDP Grant Application. Approved 5-0-0.
8-J. Resolution 2013-07 Identifying Slum and Blight Conditions in Target Area
Motion Durhman, second Hinderaker to approve Resolution 2013-07 Identifying Slum and Blight Condition in Target Area. Approved 5-0-0.
City Administrator Neil Jensen:
Reported MNDOT will not begin the Hwy 58 Project in the City of Zumbrota until after the Covered Bridge Festival.
Community Development Director Dan King:
Reported the City of Zumbrota had been awarded a MNDOT landscaping grant.
Mayor Richard Bauer:
Informed the Council letters had been sent out about the tree grant program. He also told the Council a pay equity study will need to be done prior to the settlement of the agreement with the Police Union.
Council Member Dale Hinderaker:
Thanked the Fire Department for their work on the ice skating rink.
Meeting adjourned 6:53 p.m.