CITY OF ZUMBROTA COUNCIL MEETING MINUTES
SEPTEMBER 19, 2013 6:00 P.M.
Pursuant to due call and notice thereof, Mayor Rich Bayer called the Zumbrota City Council to order at 6:00 p.m. PRESENT: Council members Sara Durhman, Dale Hinderaker, Brad Drenckhahn and Tina Hostager. Others present: City Administrator Neil Jensen, Public Works Director Rick Lohmann, City Accountant Kim Simonson, Community Development Director Dan King, Police Chief Gary Selness, City Attorney Matt Rockne, City Engineer Bill Angermann, Police Officer Rob Jarrett, NewsRecord reporter Tara Chapa, and Jim Wedge.
The meeting opened with the Pledge of Allegiance.
AMENDMENTS/ADOPTION OF AGENDA
Motion Hinderaker, second Hostager, to adopt the agenda. Approved 5-0-0.
Motion Hinderaker, second Durhman, to approve the regular City Council meeting minutes of September 5, 2013. Approved 5-0-0.
Motion Hinderaker, second Drenckhahn, to approve the Work Session meeting minutes of September 5, 2013 with correction. Approved 5-0-0.
Motion Drenckhahn, second Durhman, to approve the accounts payable of $30,545.34.
7-A. Joint Powers Agreement Fire Board
Mayor Bauer reported an agreement had not been signed at Tuesday’s meeting. Zumbrota Township has not voted on their plan to take approximately 5.25 sections out of the fire district and the firemen are opposed to the removal of the sections. Additional conversation at the meeting centered on the capital equipment budget. Fire Chief Boraas will be putting together a preliminary capital equipment schedule and sending it out to the Fire Board.
8-A. Financial Software Review/Approval
City Accountant Simonson presented a request to Council to replace the city’s computer server, server software, financial software and install a wireless access point. The current server will not be able to run new software. The software has been a concern to the auditors over the past few years and is getting to the end of its useful life. Two software packages had been considered. Summit Software had a higher upfront cost but lower yearly maintenance fees. FundBalance software had significantly lower upfront cost but did cost more per year in maintenance fees than Summit however, both packages have lower maintenance fees that what is currently being paid by the City. Simonson recommended the FundBalance software because of the lower upfront cost and the flexibility of not having to lock into a multiyear contract. Money for the upgrade has been set aside in the Capital Projects Restricted Fund (402).
Costs for the Server are as follows:
Server Hardware $ 4,988
Software $ 3,636
Wireless Access Point $ 712
Installation $ 2,400
The costs for the software are as follows:
Summit Software: $29,050
FundBalance Software $ 5,179
Motion Drenckhahn, second Hinderaker to approve the purchase of FundBalance Software, new server and software and wireless access point for a total of $19,915. Approved 5-0-0.
8-B. Resolution 2013-19 Requesting Crosswalks on Highway 58/Main Street Downtown
The City has requested six crosswalks between 2nd Street and 5th Street be painted on Main Street. MNDOT will approve but needs an official request in order to grant the approval. Hostager also asked if there could be crosswalks painted on the City portion of 2nd, 3rd, 4th and 5th Streets where they intersect with Main Street. Lohmann stated this can be done. Motion Durhman, second Hinderaker to approve Resolution 2013-19 Requesting Crosswalks on Highway 58/Main Street Downtown. Approved 5-0-0.
8-C. St. Francis Crosswalk Install Request
St. Francis has requested two crosswalks be installed on 5th Street. One would be at the corner of Mill and 5th and the other would be from the parking lot on the south side of 5th Street to the entry of the new addition to the nursing home. The second crosswalk will not be painted until construction is finished. Motion Durhman, second Hostager to approve the St. Francis crosswalk request. Approved 5-0-0.
8-D. Public Works Resignation
Fred Eberhart, Street Supervisor, submitted his resignation effective June 1, 2014 or when his Rule of 90 pension becomes available. Eberhart has worked for the City for 31 years. Motion Hinderaker, second Durhman to accept the resignation of Fred Eberhart effect June 1, 2014 or when his Rule of 90 pension comes into effect. Approved 5-0-0.
8-E. Our Savior’s Water main Project Approval
Our Savior’s Church has requested the water service to their building be looped in order to supply enough water pressure to satisfy sprinkler requirements for their building addition. Kwik Trip has agreed to allow access to their property in order to complete the loop and the City has been asked to participate in half the cost.
Two bids were received:
Swenke Construction $62,200
Schumacher Construction $60,062
Motion Hinderaker, second Durhman to accept the bid of Schumacher Construction for $60,062, with the City portion being $30,031 and the church portion being $30,031. Approved 5-0-0.
8-F. Change Order #1 435th Street Project
The right turn lane on County Road 6 was installed and the Goodhue County Engineering Department did not like the slope of the ditch because it was greater than their specification. In order to correct the slope a concrete wing wall could be installed around the culvert to decrease the slope. This option would be expensive and difficult to maintain. The second option is to receive a construction easement from Fred Groth to remove his existing fence and extend the culvert and slope the embankment to meet the desired slope for Goodhue County. Groth has accepted and signed off on the temporary easement. The City would be responsible to install a new fence approximately 25 feet from where the existing fence was. This fix is estimated to cost $2,188.87. Motion Durhman, second Drenckhahn, to approve change order #1 435th Street Project for approximately $2,188.87. Approved 5-0-0.
8-G. SEMMCHRA 2014 Small Cities Development Program Pre-application Survey
SEMMCHRA will be applying for the Small Cities Development Program and a pre-application survey needs to be done as part of the process. Motion Hostager, second Drenckhahn to approve the 2014 Small Cities Development Program Pre-application Survey. Approved 5-0-0.
Public Works Director Rick Lohmann:
Reported the crosswalks will be painted next week.
City Engineer Bill Angermann:
Informed the Council that 435th Street is done except for the paving. That should be done in the next few weeks. The assessment process for this project will continue in October.
Council member Tina Hostager:
Reported the new drop off zones at the school are working well and are much appreciated.
Council member Sara Durhman:
Reminded those present that the “Art Splash” would be held this Saturday.
Council member Dale Hinderaker:
Told the Council the EDA is working on how to best use the Rochester sales tax money.
Meeting adjourned 6:33 pm.