Zumbrota, MN 

Bridging the Past and the Future

October 18th, 2007 Council Minutes






Thursday, October 18, 2007 6:00 P.M.    



Pursuant to due call and notice thereof, Mayor Rich Bauer called the Zumbrota City Council to order at 6:00 p.m.  PRESENT:  Mayor Rich Bauer; Council members: Doug Borgschatz, Bill Eberhart, Michael Feil and Betty Jo Grothe.  Others present: Public Works Director Rick Lohmann, Community Development Director Dan King, City Accountant Kim Simonson, Police Chief Gary Selness, City Attorney Matt Rockne, City Engineer Bill Angerman, Library Director James Hill, NewsRecord Reporter Sandy Hadler, Jim Wedge, Brian Haugen, Jim Lindhart, Dale Hinderaker and Zumbrota Area Ambulance representatives Mary Sapp and Sally Houg-Massaro.


The meeting opened with the Pledge of Allegiance.



Motion Grothe, second Eberhart to adopt the agenda.  Approved 5-0-0.



Motion Grothe, second Eberhart, to approve the regular meeting minutes of October 4, 2007.  Approved 5-0-0.


Motion Borgschatz, second Grothe, to approve the work session meeting minutes of October 4, 2007.  Approved 5-0-0.



Motion Eberhart, second Borgschatz to approve the accounts payable of $59,987.62.  Approved 5-0-0.


Public Comment: 

Jim Lindhart was present to ask the Council to consider making a resolution to resolve access issues for his property off East 3rd Street.  He has a buildable lot and some other area which could be used as buildable lots in the future.  Currently there is a platted street with a garage constructed in the middle of it.  He would like to sell the lot but cannot with the garage sitting in the middle of the street.  He is asking for a resolution as to address what could be done with the garage.  He supplied the Council with a map and is asking for consideration on this issue.  He feels it is in the City’s best interest to keep the road open.  The Mayor directed Lindhart to start with the Planning and Zoning Committee.  Mayor said it would be nice to have a concept plan.  Lindhart stated he could get a copy of that.


Public Hearings/MeEtings: 


Unfinished Business:

7-a West Avenue Sanitary Sewer Issue

The Council again looked at some of the sewer problems which have been occurring on West Avenue.  Mayor Bauer pointed out that he thinks these types of issue should be considered on a broader scale than just West Avenue.  He would like to see a policy for the larger community.  Council Member Borgschatz stated he felt the City should bear some responsibility if it can be proven there were errors in the install.  Problems up to 10 years are the responsibility of  the contractor.  Motion Grothe, second Borgschatz to pay up to $1000 on repairs of any sanitary sewer service within the city if it can be proven the problem stems from improper installation at the connection point and is verified by city staff.  Approved 4-0-1 (Eberhart abstaining)


7-b RFP’s Building Code Administration

City Administrator Neil Jensen has been in contact with area cities to discuss the feasibility of sharing a building inspector as an employee.  Kenyon, Wanamingo and Mazeppa were interested in exploring hiring a building inspector.  To make this work it would take Zumbrota to pair with Pine Island in order to make the kind of volume needed to make the salary feasible.  Eberhart cautioned that the individual inspectors may not be qualified for commercial inspections.  Recommendation is to go forward with RFPs.  Motion Feil, second Eberhart to send out of RFPs for contractors for building inspection.  Approved 5-0-0.




8-A.  Approve Grading Fire Department

The Zumbrota Area Ambulance is building new garage.  In order to address drainage, a berm needs to be built on the fire department property to direct the water into the road ditch.  The City owns the Fire Department property and the head of the Fire Department have been contacted.  The cost of the berm will be borne by the Ambulance Association.  Motion Feil, second Grothe to approve the grading of the Fire Department property to a berm as long as the cover is put back to grass by the Ambulance Association.  Approved 5-0-0.


8-B.  Approve Ambulance Site Plan

The Ambulance Garage site plan has been reviewed and has been approved by city staff and the city engineer.  Motion Grothe, second Feil to approve the ambulance site plan.  Approved 5-0-0.


8-C.  Johnson Minor Subdivision

Our Savior’s Lutheran Church wants to purchase additional property for future expansion.  Planning and Zoning voted to recommend the request to approve a minor subdivision so the church can purchase additional property from Lloyd Johnson.  The parcel would be used for additional parking.  Motion Grothe, Second Eberhart to approve the Johnson Minor Subdivision.  Approved 5-0-0.


8-D.  Water Filters Direct Development Agreement

After the acre was purchased by Jamin Arvig his engineer said the building would have to downsized to 17,850 square feet in order to accommodate semi truck delivery.  The council expressed their disappointment about the downsizing of the building.  Motion Feil, second Grothe, to approve the Water Filters Direct Development Agreement.  Approved 5-0-0.




8-E.  Atlas Cold Storage Easement Vacation Request

Atlas Cold Storage (Coolstor) is being sold. The company’s attorneys started looking at detail and it was discovered that a utility easement is being encroached on. Planning and Zoning has approved of the utility easement vacation and have made a recommendation to council to set a public hearing.  Motion Eberhart, second Grothe to set a public hearing for November 15, 2007 at 6:05 p.m. for Atlas Cold Storage Easement Vacation.  Approved 5-0-0.


8-F.  Zumbrota Avenue Vacation Request

Dan and Jessica Schoenfelder have requested the vacation of Zumbrota Avenue between Fourth and Fifth Streets.  This issue has been before Planning and Zoning.  They have recommended approval.  If the street is vacated Schoenfelder would own the half of the vacant street and Ken Siems would own the other portion.  A utility easement would still need to be kept.  From the street aspect this is a poor street with limited visibility.  Eberhart said that if the city vacates the City will be losing a lot if someone would want to build in the future.  The Schoenfelders would like to build a larger garage and need the vacation to meet setbacks.  Based on size, the lot to the east doesn’t meet zoning requirements.  Motion Grothe second Borgschatz to set a public hearing for the vacation of Zumbrota Avenue on November 15, 2007 at 6:10 P.M. Approved 5-0-0.


8-G.  Wastewater Treatment Plant Wet Well Discussion

Repairs and renovations need to be made to the Wastewater Treatment Facility wet well.  This work would take place over an extended period of time.  Motion Feil, second Grothe to get further information and to direct City engineer to get plans and specs.  Approved 5-0-0.


8-H.  Set Work Session November 15th at 5:00

The Mayor and City Administrator had met with the Library Board and would like to have a joint work session with the entire Council.  Motion Borgschatz, second Feil to set the work session with the Library for November 1 at 5:00 p.m.  Approved 5-0-0.


8-I.  Generator Maintenance Agreement Approval

Over the past several years Ziegler Cat has done an annual inspection of the emergency generators at the WWTF.  Two quotes were received for service contracts to inspect the three generators.  The bid from Ziegler was for $850 per set.  The quote from Interstate Power Systems was for $350 per set plus $25 for oil samples.  Motion Eberhart, Second Grothe to approve the quote from Interstate Check for $350 per set plus a $25 oil sample.

Approved 5-0-0


8-J.  Mowing Quote Approval

Three bids were received for the mowing of city owned facilities. 



Green Edge



Covered Bridge Park




Flood property both sides of Highway 58




Softball Diamonds




Highway 58 ROW across from Covered Bridge




Wastewater Treatment Plant




Swimming Pool




City Hall








Rose Park on N. Main Street




East Park




Misc 4th St. Liquor Store Parking Lot




South Park









The City Attorney was directed to draw up a contract with Green Edge.  Motion Grothe, second Eberhart to approve the mowing quote from Green Edge for $1.030 per mowing all the listed properties.  Approved 5-0-0.                                           


8-K.  Water Filters Direct Site Plan Approval

Motion Grothe, second Feil to approve the Water Filters Direct Site Plan.  Approved 5-0-0.



Community Development Director Dan King;

Covered Bridge Task Force had a brief meeting yesterday.  They would like to produce a DVD on the history of Covered Bridge to solicit funds for the endowment. 


City Engineer Bill Angerman;

Reported the contracted work with Road Constructors is done.  Pond work needs to be completed but the weather is delaying construction of the pond as well as the road that Schumacher’s will be building.  Road Constructors will install rip rap at end of the street to prevent undermining of the road. 


Police Chief Gary Selness;

Presented the Council with a ride along program waiver.  He would like permission from Council to have Carissa Massaro ride along.  Motion Eberhart, second Grothe to approve waiver.  Approved 5-0-0.


Mayor Rich Bauer;

He would like to have meetings with the police department twice a year to discuss any pertinent issues.  A meeting was set for December 6 at 4:00 p.m.  Mayor, Jensen and Borgschatz will attend.  He would also like to have meeting with the police hiring committee and Officer Jarrett for his first year review.


Meeting adjourned 7:22 p.m.


                                                                                    Neil Jensen City Administrator

City of Zumbrota; 175 West Avenue; Zumbrota, MN 55992